Set Up Guest Access to a Class/Organization in Moodle

Posted June 8th, 2011 at 1:30 pm.

Occasionally you may wish to offer access to users that are not enrolled in your class. You can do this easily in Moodle simply by creating a password and giving it to the users that you wish to allow access to Moodle. (Note: This is recommended for guest access only. All students must go through the official process of registration with the Registrars Office if they plan on taking the course for credit, even if you let them in to the Moodle course through guest access during shopping week.)

Setting Up Guest Access

The first thing to do is to set up guest access for your course. You can do this by first going to your course page, scrolling to the Administration block, and finding the Users link. Click on “Enrolment Methods“.

Find the “Guest Access” option in the center table and click on the gear icon to the right.

Click the drop-down menu by Allow Guest access and select “Yes“.

If you would like, you can password-protect your course by entering a Password. All guests will need to enter this password if they want to access your course, so please make sure you distribute it to all guests in some format.

Click Save changes to finish making your changes.

Allowing Access

You may now provide this password to guests so that they can enroll themselves as participants (at least until they are officially added through the registrar). All you need to do is provide the password! When accessing your course, which they can do by searching all the Academic courses on Moodle for yours, students will be asked for the password that you have provided in order to obtain access.

Access without a password

You can do this by first going to your course page, scrolling to the Administration block, and finding the Users link. Click on “Enrolment Methods“.

Find the “Guest Access” option in the center table and click on the gear icon to the right.

Click the drop-down menu by Allow Guest access and select “Yes“.

Leave the Password field blank.

Click Save changes to finish making your changes.

Allowing Guest Access to Non-Community Members

There is guest access in Moodle for both courses and Moodle in general. What the non-community members need to do in order to access a course/organization in Moodle is a two-step process:

1) They need to click “log in” without entering any information on the home page and then click on “Login as a guest” on the following page. Then, they are taken to the front page of Moodle, this time logged in as a guest.

2) They will either need to search for the name of your site, or you can send them the address to your course directly via email (you can do so by copying and pasting the URL when you are on the front page of your site). This is recommended over searching as it is takes fewer steps for the guest to access your course. It is strongly recommended that sites with non-community members as guests use a password. There is no way in Moodle to only allow specific guests without setting a password There are some sites in Moodle with sensitive information, which is why we need to limit guest access. Once they get to your course, they will be prompted to enter the password before they are able to see the site materials. They simply need to enter the password you gave them and then click “Enroll me in this course“.

Filed under: Moodle Tags: , by Helen Chang

Comments are closed.