Meetings and Web Conferences with Skype for Business

Posted December 13th, 2017 at 9:24 pm.

Skype for Business is the LITS supported solution for:

  • Video and audio conferencing with Bryn Mawr and/or outside attendees (including calendar integration)
  • Webinars (included recording)
  • Internal instant messaging (for those who elect to use it).

Skype for Business is a different product than consumer Skype.  It is built on a different platform and allows much larger meetings — up to 250 people.  Faculty and Staff members will automatically have call-in telephone numbers added to any scheduled Skype meetings.

You can use Skype from Office 365 on the Web (webmail.brynmawr.edu) for IM or scheduling meetings from your calendar.  For in-time meeting creation and full functionality, we recommend that you obtain the Skype for Business client — note: this is not the same as the consumer Skype client.  This is available for Windows, Mac, iOS, and Android.  For your College computer, you already have it.  Otherwise, download it from Software Center (contact the Help Desk if you need assistance).  You can get it directly from Microsoft for mobile devices and personal computers.  You are entitled to the licensed version.

You can invite anyone to a meeting, and they can attend without a client or login, right in their browser or by using the Skype Meetings app.

LITS is now recommending Skype for Business to replace previously used Adobe Connect, departmental/personal Skype, or Webex accounts.

Learn more:

Please note that Bryn Mawr does not have outbound calling enabled.  Also, if you need to do a broadcast for more than 250 people, please contact LITS well in advance of your event as an additional service is required.

Getting Started with Your First Meeting

The first step for you is obtain the Skype for Business client — note: this is not the same as the consumer Skype client.  This is available for Windows, Mac, iOS, and Android.  For your College computer, you already have it.  Otherwise, download it from Software Center ((PC instructions/Mac instructions — contact the Help Desk if you need assistance).  You can get it directly from Microsoft for mobile devices and personal computers.  You are entitled to the licensed version.

Once you have Skype for Business installed, open it and:

  1. Set up your audio options and make sure everything’s working
  2. Set up your video options and make sure everything’s working (if you want to share video during the meeting)
  3. You will actually create the meeting in Outlook:
    1. If you use the Desktop version, switch to the calendar and click the New Skype Meeting button.
    2. If you use Outlook Web Access (Webmail), switch to the calendar, click New Meeting and then Add Skype Meeting
    3. Set the date and time as you would normally.
    4. Add yourself (and any BMC colleagues who will help run the meeting) in the To: line.  You can add outside parties here too if they’ll be part of the meeting.
    5. If you want to run a Webinar style event — Outlook will automatically generate a “Join this Meeting” link and a dial-in number that you can share with your attendees (student accounts are Web-only with no dial in). You can copy and paste the join link (be sure to get the URL too, not just the text) and dial-in info into a website or whatever messaging system you are using to communicate with attendees to share it.
  4. You can open your meeting at any time by clicking the Join link in your meeting.
    1. There’s a nice overview of the icons and features at Learn about the Skype for Business meeting window.
    2. For details about how to do things during a meeting (record, chat, share files, share your screen, etc.), see Microsoft’s Meetings with Skype for Business documentation.

Since some of your attendees may be unfamiliar with web-conferencing, I recommend including links to these help pages in your meeting invite:

Join via computer

Call in to the meeting

 

Filed under: Collaboration,Office 365 Online by Amy Pearlman

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