College Computers: Current Software Configurations
This article reviews the current software configurations used for College computers. Last updated: May 19th, 2022
To request a change/addition or to review LITS’ update procedure, please see College Computers: Requesting Software Changes.
Software Configurations
Click on the drop-down below that corresponds to the configuration you’re looking for.
Derivative Images
Office // Standard (newly imaged computers)
| Windows () | |
|---|---|
| Software Name | Software Version |
| 7-Zip | |
| Adobe Acrobat DC | |
| Audacity | |
| CDBurnerXP | |
| Google Chrome | |
| MiCollab | |
| Microsoft Edge | |
| Microsoft Office | |
| Microsoft Teams | |
| Mozilla Firefox | |
| Notepad++ | |
| Pulse Secure VPN | |
| Putty | |
| Sophos Antivirus | |
| VLC | |
| Windows 10 Education | |
| Windows Media Player | |
| WinSCP | |
| Zoom | |
| macOS () | |
|---|---|
| Software Name | Software Version |
| Adobe Acrobat DC | |
| Fetch | 5.8 |
| Google Chrome | |
| MiCollab | |
| Microsoft Office | |
| Microsoft Remote Desktop | 10 |
| Microsoft Teams | |
| Pulse Secure VPN | |
| Sophos Antivirus | |
| StuffIt Expander | 16 |
| VLC | 3.0.7 |
| XCode | |
| Zoom | |
Public Labs and Classrooms
All software from:
Office // Standard
Office // Standard
| Windows () | |
|---|---|
| Software Name | Software Version |
| Adobe Creative Cloud (full suite) |
|
| ArcGIS | |
| ChemDraw | 20.1.1 |
| DeepFreeze | |
| Google Earth Pro | |
| Jamovi | 2.3.9 |
| Kaleidagraph | 4.5.4 |
| Logic 2010 | |
| Mathematica | |
| Matlab | |
| Nircmd | |
| NVDA | 2021.3.5 |
| NVivo | 12.5.0.815 |
| Processing | 3 |
| Python | |
| QGIS | 3.20.1 |
| Read&Write | 12.0.71 |
| R | 3.6.1 |
| RStudio | |
| SAS | 9.4 |
| SPSS | 28.0.0.0 |
| Stata | |
| Uniflow | 1.0 |
| Zotero Word Plugin | |
| Zotero Standalone | |
| macOS () | |
|---|---|
| Software Name | Software Version |
| Adobe Creative Cloud (full suite) |
|
| Audacity | 3.0.2 |
| ChemDraw | 20.1.1 |
| Google Earth Pro | 7.3.3 |
| Java Runtime Environment | 8.261 |
| MacTeX | |
| Mathematica | 12.3.1 |
| Matlab | r2021 |
| NVivo | 12.6.1 |
| Python | 3.9.6 |
| QGIS | 3.20 |
| R | 4.1.0 |
| RStudio | 1.3.1056 |
| SPSS | 28 |
| Stata | 16.0 |
| XQuartz | 2.8.1 |
| Zotero | 5.0.88 |
Departmental Images
Carpenter Digital Media & Collaboration Lab (DMCL)
All software from:
Office // Standard
Public Labs and Classrooms
Office // Standard
Public Labs and Classrooms
| Windows () | |
|---|---|
| Software Name | Software Version |
| ABBYY FineReader | 15.0.6786 |
| Anaconda | |
| Atom | |
| AutoCAD | |
| Blender | 2.93.1 |
| Gephi | 0.9.2 |
| Java Runtime Environment 8 | 191 |
| OpenRefine | |
| Project Client (OCLC) | 6.1.991 |
| SketchUp | |
| Sublime Text | |
| Unity | |
| Virtual Studio Code | |
| Wondershare | |
Science Labs
All software from:
Office // Standard
Public Labs and Classrooms
Office // Standard
Public Labs and Classrooms
| Windows () | |
|---|---|
| Software Name | Software Version |
| Anaconda | |
| Arduino | |
| C++ 2013 | |
| Cn3D | 4.3.1 |
| Eagles | |
| IGB | |
| Igor | 6.37 |
| ImageJ | |
| LabChart | 8.1.16400 |
| LAS | 3.4.0.272 |
| LAS DX | |
| Logger Pro | 3.15 |
| Mass Heat | |
| Mesquite | |
| NetLogo | 6.2.0 |
| Serial Cloner | 2.6.1 |
| TeXMaker | 5.0.4.0 |
| Vue | |
| macOS () | |
|---|---|
| Software Name | Software Version |
| Arduino | 1.8.2 |
| AutoDesk Eagle | 9.6.2 |
| GeoGebra | 6 |
| Logger Pro | 3.16 |
| NetLogo | 6.2.0 |
| PyMOL | 2.4 |
BYC // Psychology
All software from:
Office // Standard
Public Labs and Classrooms
Office // Standard
Public Labs and Classrooms
| Windows () | |
|---|---|
| Software Name | Software Version |
| Amos 5 | 5.0.1 |
| Amos Student | |
| EPrime 2 | 2.0.10242 |
| EPrime 3 | 3.0.03080 |
| HLM | 7.01 |
| Isscript | 3.00.185 |
| Jamovi | 1.1.9.0 |
| Net 3.5 | |
| Sentinel HASP2 | |
| Visual Studio | 2005, 2008, 2012 |
Apporto (remote access to lab software — more info here!)
| Windows () | |
|---|---|
| Software Name | Software Version |
| 7-Zip | |
| Adobe Creative Cloud (full suite) |
|
| Apporto Cloud Mounter | |
| ArcGIS | 10.8 |
| ChemOffice Suite | 2019 |
| ChemOffice | 19.1 |
| ChemScript | 19.1 |
| Dokan Library | 1.3.1.1000 |
| Google Chrome | |
| Kaleidagraph | 4.5 |
| Mathematica | 12.1 |
| Matlab | |
| Maxon Cinema 4D | 22 |
| Mozilla Firefox | 80.0 |
| NCapture for Internet Explorer | |
| Notepad++ | |
| NVivo | 12 |
| Python | 3.2.2 |
| QSR NCapture for Chrome | |
| R | 4.0.2 |
| RStudio | |
| SPSS Statistics | 25 & 27 |
| Stata | 16 |
| VLC | |
| WolframScript | |
| Zotero | |
| macOS () | |
|---|---|
| Software Name | Software Version |
| Adobe Creative Cloud (full suite) |
|
| ChemDraw | 19.1 |
| GeoGebra Classic | 6 |
| Google Chrome | |
| Kaleidagraph | 4.5 |
| Mathematica | 12.3.1 |
| Matlab | r2021 |
| Maxon Cinema 4D | R22 |
| Mozilla Firefox | 60.0.2 |
| NVivo | 12 |
| Python | 3.8 |
| QGIS | 3.14 |
| R | |
| RStudio | |
| SPSS Statistics | 27 |
| Stata | |
| StuffIt Expander | |
| TeX | |
| TeXMaker | |
| TextEdit | |
| VLC | |
| WolframScript | |
| XCode | |
| Zotero | |
Questions?
If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!
Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor
College Computers: Requesting Software Changes
This article reviews LITS’ software update procedure, as well as how to request changes and/or additions.
For the list of software available on College computers, please see College Computers: Current Software Configurations.
LITS’ Software Update Procedure
Annually, LITS reaches out to various BMC Community Members to coordinate the software configuration lists for the upcoming year.
When: Annually — May 1st, June 1st, July 1st
Who:
- Department Chairs¹
- Academic Administrative Assistants¹
- LITS Staff
All devices of a certain type are then re-imaged² with these software configurations before the Fall semester starts.
¹in the Sciences
²this ensures a consistent end-user experience and supportable computing environment
Requesting Changes or Additions
Requests made outside of the timeframe listed above are subject to being postponed to the following year.
- Gather the following information
- Software name
- Software version¹
¹if a specific version is needed
- Send the above to your Department head/chair or Academic Administrative Assistant
Questions?
If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!
Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor
Computer Model Selections
If you are looking for guidance in purchasing a personal computer to bring to College with you, see What to Bring to College: Technology Edition.
This listing is for selecting or purchasing College computers (including with Grant and Research Funds). It is updated each spring (last updated March, 2021). Please note that all newly purchased hardware will be equipped with Windows 10 or macOS 11 (Big Sur).
- If you are purchasing for your department, grant, research needs, etc. you may select from the models below — if you require pricing, or believe your needs differ from the provided options please contact the Help Desk.
- If you are selecting a computer replacement, please refer to the materials you have been provided for more information related to your selection.
Windows Laptop: Dell Latitude 5420
- 11th Generation Intel® Core™ i5-1135G7 (4 Core, 8M cache, Intel® Iris® Xe Graphics)
- 14″ FHD Display (1920×1080) Non-Touch, Anti-Glare, IPS, WLAN/WWAN, HD Camera
- 16GB Memory
- 256GB SSD Hard Drive
- 4 year warranty with accidental damage protection
- Approximately 3 lbs
- USB-C Dock w/ power cable
Apple Laptop: 13” MacBook Pro (requires additional funding)
- Space Gray
- Apple M1 chip with 8-core CPU, 8-core GPU, 16-core Neural Engine
- 13.3” Retina display with True Tone
- 256GB SSD Hard Drive
- 16GB Memory (cannot be upgraded after purchase)
- 2 Thunderbolt 3 (USB 4) Ports
- Touch Bar and Touch ID
- AppleCare+ Protection Plan (4 year)
- Approximately 3 lbs
Additional funding is required for non-standard computers, alternate specifications, and all departmental or grant-funded purchases. Some specifications and models may not be available.
Desktop PC Options
Please contact the help desk if you are interested in selecting a Dell or Apple desktop PC and we will gladly work with you to build a spec that meets your computing needs. All in One desktop options (such as an iMac or several Dell AiO models) may be a good starting point with their integrated cameras and microphones.
Additional Options
MacBook Air models with 8 GB or more (16GB recommended) of memory and AppleCare+ may be supported as secondary/research departmental computers but are not available for primary workstation replacement.
iMacs, Mac Mini and various Dell Latitude, OptiPlex, and Precision models are available but are priced individually at the time of purchase and are considered a custom order.
Ask us about tablets, 2-in-ones, all-in-ones, and alternate configurations. Please understand that not all models will be supported or sponsored by the College, or eligible for primary replacement funding.
Extended warranties are required on all College computer purchases.
BMC Off-Boarding Computing Checklist
Last updated: March 10th, 2022
The following applies to departing BMC faculty/staff. For new hires, see BMC On-Boarding Computing Checklist.
Table of Contents:
When: you know an employee is leaving
This should occur ASAP, once you’re aware they’re leaving.
- Have them review Departing Faculty and Staff
- Determine existing computing equipment
- College-provided primary computer?
- Departmentally-owned computer?
- Monitors and other peripherals?
- Contact LITS with the above information to schedule retrieval and/or reimaging of said equipment
When: the employee leaves
- Determine their telephone extension
- Contact LITS with the above information to have their extension removed or reassigned
Questions?
If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!
Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor
BMC On-Boarding Computing Checklist
Last updated: March 10th, 2022
The following applies to new BMC hires. For departing employees, see BMC Off-Boarding Computing Checklist.
Table of Contents:
- When: you know you’re hiring
- When: you know who will be hired
- When: the employee has a start date
- When: the employee starts
- Questions?
When: you know you’re hiring
This should occur ASAP, once you’re aware that a new hire is needed.
- Determine existing computing equipment¹
¹most equipment will need to be reimaged before use by the new hire- Predecessor’s primary computer?
- Departmentally-owned computer?
- If no existing computing equipment is available…
- Is one of the standard models suitable?
- Will the employee need to determine computing requirements for a custom configuration?
Fulfillment times may vary based on LITS inventory and product availability. Thus, new employees may be provided a loaner laptop in the interim.
- Contact LITS with the above information
When: you know who will be hired
- Determine their phone extension
- Will their predecessor’s extension be reassigned to them?
- Do they need a new extension?
- Determine network drive access
- Do they need read or write access to folders in the S:?
- Do they need access to other drives such as Q: or T:?
- Determine if they require elevated permissions in BIONIC
- Contact LITS with the above information
When: the employee has a start date
- Determine their availability on or around their start date
- Gather their contact information
- Contact LITS with the above information to schedule the deployment of their College-provided machine
When: the employee starts
- Ensure they’ve setup their College account
- Have them review our Getting Started guide
- Have them login to their deskphone
Questions?
If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!
Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor
Canon Supplies: Ordering, Installation, and Disposal
This article reviews how to order/install/recycle supplies for Canon.
If you contact Canon and receive contradictory information:
Note who you were speaking with and the information you were given, and forward it along to the Help Desk.
Note who you were speaking with and the information you were given, and forward it along to the Help Desk.
Table of Contents:
Ordering Supplies
Who: designate a point person for orders; typically a Department Admin
Where: supplies are sent to the location of the device
Cost: your department is not billed for replacement supplies
Do not order from any other source.
Do not pay for supplies other than paper.
You will need the following:
- Device model
- Device serial number
- Canon supplies number
Finding Model
All of our Canons are ImageRunner Advance series devices. Specific model can be found on the side of the device.
Finding Serial Number & Canon supplies number
These can be found by looking for the sticker on top of the device.
What you should order
LITS does not hold extra toner for any model.
Be sure to have the following for each copier unit.
Be sure to have the following for each copier unit.
- One toner cartridge
For color copiers: one toner cartridge for each color - At least one extra stapler cartridge
- One waste toner cartridge¹
¹dependent on copier model (see below)Copier Model Order waste toner? Imagerunner Advance DX C3730I 
Imagerunner Advance DX 4725I 
Imagerunner Advance DX 4735I Imagerunner Advance DX 4751I Imagerunner Advance DX 527IFZ Imagerunner Advance DX C5840I Imagerunner Advance DX C5860I
Installing Supplies
Instructions will be displayed on the device’s touchscreen. Be sure to follow them exactly and tap “Next” as you proceed.
Instructions can also be found from:
- Canon Customer Service
phone number is located alongside the serial number - the online user manual
Don’t forget to order a new cartridge for the one being replaced!
Disposal/Recycling
Toner and waste toner cartridges should be sent to Canon to be recycled. For waste toner, be sure to tighten the cap of the cartridge completely.
Require assistance with waste toner? Contact the Help Desk or Canon Service. The copier will stop functioning if the waste toner is full.
Questions?
If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!
Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor
Printing at Bryn Mawr College (BMC)
Before you start, you may need access to the following:
- a laptop/desktop with internet access
- a College account
- an activated OneCard
Table of Contents:
- Printing Overview: How it all works
- Adding a Print Queue
- Scan & Copy (Canons)
- Student Workers: Departmental Printer Permissions
- Questions?
Printing Overview: How it all works
Printer Types
Two categories of printers are available on campus — see the table below for what they are, who can use them, and where they’re located.
| Printer Type | Who can use them | Where they’re located |
|---|---|---|
| Public Lab printers | BMC Community and visitors |
Canaday, Carpenter, and Collier libraries Computer labs |
| Departmental printers | Faculty, Staff, and student workers |
Office spaces |
Multi-Printer Queues
To use the printers above, you’ll need to add one of the print queues below to send documents over the network to a group of printers.
| Print Queue | Where they print to | Color? |
|---|---|---|
| LabPrint | all public lab printers | black & white only |
| LabPrintColor | all public lab printers | color |
| Canon-Secure | all Canon printers | black & white only |
| CanonColor-Secure | all Canon printers | color |
Faculty/Staff: when to use Canon-Secure (Click me!)
- Ensures you’re the only person to access your print jobs, as you must release them manually.
- Provides easy printing access across campus without having to install individual Departmental printers.
Printing in Color vs. Black & White (Click me!)
Double-check your print queue and the printer you’re releasing from!
- A color document sent to a Black & White queue will release in Black & White.
- A color document released at a Black & White printer will release in Black & White.
Direct Printer Queues
To print directly to a specific printer, a print queue is needed to send the job over the network.
| Print Queue | Canon or HP? | Example: |
|---|---|---|
| Building–Room/Floor-Canon | Canon | Park-293-Canon |
| Building–Room/Floor-Printer | HP | Park-348-Printer |
Releasing Your Print Job
Multi-Printer Queues: Where do I go?
For the these queues, jobs aren’t released immediately. Instead, you must go to any printer that you’d like to release from and follow the instructions below.
For the these queues, jobs aren’t released immediately. Instead, you must go to any printer that you’d like to release from and follow the instructions below.
Multi-Printer Queues (Canons): (Click me!)
Haverford students:
To release your print job, tap “Login” and enter your College email and password.
To release your print job, tap “Login” and enter your College email and password.
- Swipe/tap your OneCard to login
- Tap Secure Print Scan
- Press Print
- Select the job(s) you wish to release
To print all jobs in your queue, press Select all
- Press Print+Delete
- When finished, press Main Menu
- Press Log Out
Direct Printer Queues (Canons, HPs): (Click me!)
Your document(s) will immediately release upon sending them to the print queue.
Adding a Print Queue
Option 1: from a personal computer
Windows ()
- Press the
key on your keyboard - Click the
icon - Click Devices
- On the left-hand pane, click Printers & scanners
- Click Add a printer or scanner
- Click The printer that I want isn’t listed
it may take some time to appear
- Choose Select a shared printer by name
- Enter the address for the print queue you want to add
Multi-Printer Queue: Public Labs (Click me!)
(BMC Community / visitors)- Black & White:
\\uniflowrps.brynmawr.edu\LabPrint - Color:
\\uniflowrps.brynmawr.edu\LabPrintColor
Multi-Printer Queue: All Canons (Click me!)
(Faculty / Staff)- Black & White:
\\uniflowrps.brynmawr.edu\Canon-Secure - Color:
\\uniflowrps.brynmawr.edu\CanonColor-Secure
Direct Printer Queue (Click me!)
(Faculty / Staff / student workers)- Canon:
\\uniflowrps.brynmawr.edu\PrinterName¹ - HP:
\\print.brynmawr.edu\PrinterName¹
¹Unsure? Ask a member of the department.
- Black & White:
- Click Next
- If prompted, click Install Driver
- Click Next and then Finish
- If you are prompted to authenticate to print, enter your College username and password
macOS ()
- Click on the
icon in the upper-left of your desktop - Select System Preferences
- Click Printers & Scanners
For steps 4-10, see the video below!
- Click the + in the bottom-left
- Select Add Printer or Scanner…
- Ctrl+click on the toolbar
- Select Customize Toolbar…
- Drag the Advanced icon to add it to the toolbar
- Click Done
- Click the Advanced icon on the toolbar
- Enter the following information
- Type: LPD/LPR Host or Printer
if this doesn’t work, try Windows printer via spoolss
- URL:
lpd:// or smb:// will auto-fill; leave this as-isDirect Printer Queue (Click me!)
(Faculty / Staff / student workers)- HP:
print.brynmawr.edu/PrinterName¹
¹Unsure? Ask a member of the department.
- HP:
- Name: We recommend using the Queue Name, which is the last bit of the URL after the “/”.
- Use: Generic PostScript
if this doesn’t work, try Generic PCL Printer
- Type: LPD/LPR Host or Printer
- Click Add
- If prompted, check Duplexer and click OK
- Print a test page. If prompted to enter a username and password, delete any auto-filled info and enter your College username and password.
Option 2: from a College computer
(office, loaner, public, lab, etc.)
Windows ()
- Press thekey on your keyboard
- Click theicon
- Click Devices
- On the left-hand pane, click Printers & scanners
- Click Add a printer or scanner
- Click The printer that I want isn’t listed
it may take some time to appear - Select Find a printer in the directory…
- Click Next
- Find the print queue you’d like to add
- Option 1: enter the print queue in the Name field, click Find Now
- Option 2: leave all fields blank, click Find Now, scroll through the Search results
- Double-click the print queue name
- If prompted to install drivers, click Install
macOS ()
- Using Finder, navigate to your Applications folder
- Open Software Center
- On the left-hand pane, click Printers
- Select the print queue you’d like to add
- Click Install
- Wait some time for Software Center to finish installing the print queue
Scan & Copy (Canons)
Scan to Network Drive (Click me!)
For easy access to your scan(s), you may
want to map your Network Drive.
want to map your Network Drive.
- Swipe/tap your OneCard to login
- Tap Secure Print Scan
- Press Scan
- Choose a destination
- Adjust your scan settings as necessary
- Double-sided documents: select duplex
- Receipts: change Same Originals to a mixed setting
- Press Start
- If prompted, select a paper size and press Start
- Follow the on-screen prompts and press Next
- To continue scanning, press Scan — otherwise, press Main Menu
- Press Log Out
Scan to USB (Click me!)
- Swipe/tap your OneCard to login
- Insert your USB into the printer
- Tap Scan and Store
- Select Memory Media
- Select your USB, typically labelled Memory Media (A:)
- Navigate to the desired destination of your document(s)
- Press Scan
- Adjust your scan settings as necessary
- Press Start
- For additional scans, place them on the scanbed and press Start again
- When you are finished scanning, press Start Storing
- Press the green Eject button in the bottom-right corner
- If prompted, press Remove
- Press Log Out
Want to learn more? Register with Canon e-learning using the Serial Number of your printer.
Student Workers: Departmental Printer Permissions
The following applies to: student workers, lab assistants, interns, etc.
Faculty and staff can grant access to a specific departmental printer for student workers that they supervise. This can be done in two ways:
- If you use Group Manager, you can provide and revoke access.
- If you don’t use Group Manager, email the Help Desk.
- permissions must be requested in writing
- the request must come from the relevant supervisor
- contact the Help Desk to revoke permissions
Questions?
If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!
Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor
Drupal Training Videos
We have recorded our Training Sessions for all the Drupal Users. Please feel free to review these. The Drupal techdocs that we have for Login, Basic Page Events and Announcements as well as certain Flexible Content Items are covered in the videos below. We may add more as other training sessions occur.
Notes from the Sessions
Our new site has lots of things that will feel familiar even if things are a little different.There has been improvements and additions to what you can do, such as the ability to more easily add things like photo galleries, quotes, and embedded video to pages and articles.
- Login will now have Duo two-factor authentication. This is similar to logging into your Bryn Mawr email.
- There are a few Themes for the new site, but your work will stay mostly in the Inside Bryn Mawr theme.
- Sections are now Groups. You will see a different experience in the way you find content compared to how sections worked in the old site.
- Syndication is now run by Tags and Themes instead of Topics and Sections. If you recall, we used Topics and Sections to beam pieces of content to different parts of the old site. Tags and Themes are now the things we use to help beam content in the new site. These are pretty advanced, so we may mention them but won’t get into them in depth in this session.
- There are some new terms we will be using to help you become more familiar with Drupal, like nodes, tags, and groups. Knowing these will come in handy as you become more familiar with adding and editing content to the site.
- Images and links work a little differently than in our old site.
- Biography is also known as Directory. These terms may be used interchangeably.
- Events and Announcements are pretty similar to how they have always worked.
- Anonymous User is just a person that isn’t logged in to Drupal.
- Authenticated User is just a person that has logged in to Drupal.
Session Vocabulary
There are a few phrases and words you may hear over and over. This will, over time, help you understand how the site uses pieces of content. If you hear something that you don’t quite know what it is, please ask! Here are a few items we have identified that may help you get off on the right foot.
- What “group” means. Group is what we used to call Section. It is the area or areas of the website that you are responsible for editing.
- We now use the word “tags”. Tags are what we used to call Topics. As you remember, they were integral in helping us to syndicate content across the site. The way we syndicate things is different now. It is an advanced topic which we will cover later, but if you hear Tags or Display Themes, know that these are things to help syndicate content.
- We use the word “node” a lot. Node is a Drupal term for content that is in the site. Things that are Nodes are pages, articles, events, etc. Things that are not nodes (but still content ) are files, images, etc.
- Quick How-To Tips for Web Editors: https://www.brynmawr.edu/inside/offices-services/college-communications/web-content-accessibility/quick-how-tips-web-editors
Session Videos
These are Panopto Videos and may require you to sign-in to view them
Session I – Login, Basic Page and the WYSIWYG
Session II – Events and Announcements
Session III – Flexible Content Item Basics
Featuring: Accordion, Callout, Carousel, Contact, Embed, Social Media Callout, Special List Large and Special List Small.
Session IV – Flexible Content Item Intermediate A
Featuring: WYSIWYG Video, Columns, Feature: Grid, Image Gallery, Image List.
Session V – Flexible Content Item Intermediate B
Featuring: People List, Social Media Connect, Feature: Large, Feature: Medium, Feature: Quote, Image Detail Large.
Webinars and Webcasting for Large Events
Current Bryn Mawr faculty, staff and students can host three types of online events using existing College-provided software:
- A fully interactive Zoom Meeting with up to 300 participants.
- A Panopto “webcast“ with unlimited viewers.
- A webinar-like event created by combining the two: a Zoom Meeting for interactive participants that is livestreamed to a Panopto webcast for a larger viewing audience. If more that 300 people are expected for a Zoom event, you can use this method to enable the overflow audience to view without participating.
In all cases, you can schedule the events in advance, get links to share with participants and/or your audience, and record the event for later on-demand viewing. Participants and viewers DO NOT need Zoom or Panopto accounts to join or view.
Note: Zoom’s Webinar option is not included in our standard license. Departments can purchase annual Webinar add-ons for $700-1400; please email help@brynmawr.edu for more information.
Table of Contents
- Meetings, Webcasts, and Webinars Compared
- Webcasting with Panopto
- Webinar-Style Events Using Zoom and Panopto
Meetings, Webcasts, and “Webinars” Compared
| Max attendees | Audience Visible/Audible? | Registration | Waiting Room | Recordings | |
|---|---|---|---|---|---|
| Zoom Meeting | 300 | Can use focus mode to hide participants, but anyone can unmute. | Yes | Yes | Meetings recorded “to the Cloud” are uploaded to Panopto. Panopto link can later be shared for on-demand viewing. |
| Panopto Webcast | Unlimited | No | No* | Yes | Automatic; webcast link becomes on-demand viewing link |
| “Webinar” using Zoom and Panopto | Unlimited | No | No* | Yes | Automatic; webcast link becomes on-demand viewing link. |
*Panopto does not have a built-in registration option; however, you can create one by asking audience members to register in advance via a Wufoo or Microsoft Form and emailing or displaying the webcast view link once they do.
Webcasting with Panopto
A Panopto webcast is a recording in progress that is streamed over the Internet for an audience to watch while the recording is underway. You create a webcast link in advance to share with your audience; what viewers see when they click on that link depends on the timing:
- Prior to the event — a “waiting room” with the event title, description, and preview image
- Once you’ve started the webcast — a livestream of the event
- After the webcast is over — the recording of your webcast (you can hide this if you don’t want to provide a recording)
Prefer video? Watch Panopto’s webcasting walkthrough.
In Advance: Set Up Your Webcast URL
- Log into https://brynmawr.hosted.panopto.com using Moodle or SAML and your college credentials.
- Click Create, then choose Webcast from the drop-down menu.
- Enter a Title and Description, then click Create.
- Use the Settings > Overview window to:
- Edit the Title and Description
- Add an optional Preview Image (click Edit, choose a picture, then Save).
- Enable a text-based discussion board where viewers can post public comments by checking the Allow viewers to post comments.
- Use the Downloads menu to control whether viewers can download a copy of the recording (by default, only people with Creator permissions for a video can do this).
- Copy the Viewer link and paste it into whatever media you are using to advertise the event to your audience (email, web pages, etc.).
Warning: Webcasts are single-use only — about an hour after you stop one, it becomes a recording and cannot be used for further livestreaming. Don’t test your webcast if you’ve shared the viewer link with an audience; instead, create an a second webcast to use for testing. We do strongly recommend conducting at least one advance test run using the computer and equipment you will be using on the day of your event so you can catch and fix any technical issues.
Just Before the Event: Start the Webcast
- Log into the computer you are using to record the webcast and launch the Panopto app.
- Click the Join Session button. (Do not click Record yet!!!)
- Choose your webinar from the drop-down menu. (If you don’t see it listed, double-check that you are the user who is currently logged into Panopto; you may need to log out and log back in.)
- If you want to capture video, choose a Video source under Primary Sources, then configure your camera as needed.
- Check your Audio levels by speaking; adjust using the slider bar if needed.
If you are webcasting from a classroom and have difficulty with the microphone or video, please contact Multimedia (multimedia@brynmawr.edu or 610-526-7449) for help.
- Only check the Capture Computer Audio box IF you plan to play media with sound on the podium computer during the talk AND you want to include that sound in the recording.
- Select and configure any Secondary Sources you want to capture.
- When you are ready, click (record) to start the webcast/recording.
- If you are capturing a screencast, minimize the recorder window so that it is out of the way.
Webinar-Style Events Using Zoom and Panopto
Prefer video? See Panopto’s How to Webcast with Zoom and Panopto demo.
- Schedule your Zoom Meeting and invite any speakers, moderators or panelists — that is, anyone who will need to speak and/or share their video and screens to that meeting.
- Create a Panopto Webcast using the instructions above. Publicize or share the webcast Viewing link with people who will view and listen to the event, but not speak.
- Finally, enter data from Panopto into Zoom to create a Live Streaming connection between the two:
- Open a web browser window and log into https://brynmawr-edu.zoom.us.
- Under Meetings > Upcoming Meetings, find the meeting and click on it to open the Meeting information page.
- Scroll down to the bottom and click Live Streaming.
- Click Configure Custom Streaming Service. Here is where you will paste information from Panopto to create the live streaming connection.
- Leaving Zoom open, open another browser window or tab and log into Panopto.
- Find your webcast and click Settings.
- Click Manage.
- Change the Webcast Type to RTMP Source.
- Copy the value in the Server URL field, then paste it into the Stream URL field of the Zoom window.
- Switch back to the Panopto window or tab, copy the value in the Stream keys and types field, and paste it into the Stream Key field of the Zoom window.
- Click Save in the Zoom window to save your changes.