College Computers: Current Software Configurations

This article reviews the current software configurations used for College computers. Last updated: May 19th, 2022

To request a change/addition or to review LITS’ update procedure, please see College Computers: Requesting Software Changes.

 

Software Configurations

Click on the drop-down below that corresponds to the configuration you’re looking for.

Derivative Images

Office // Standard (newly imaged computers)
Windows ()
Software Name Software Version
7-Zip
Adobe Acrobat DC
Audacity
CDBurnerXP
Google Chrome
MiCollab
Microsoft Edge
Microsoft Office
Microsoft Teams
Mozilla Firefox
Notepad++
Pulse Secure VPN
Putty
Sophos Antivirus
VLC
Windows 10 Education
Windows Media Player
WinSCP
Zoom

 

macOS ()
Software Name Software Version
Adobe Acrobat DC
Fetch 5.8
Google Chrome
MiCollab
Microsoft Office
Microsoft Remote Desktop 10
Microsoft Teams
Pulse Secure VPN
Sophos Antivirus
StuffIt Expander 16
VLC 3.0.7
XCode
Zoom
Public Labs and Classrooms
All software from:
Office // Standard
Windows ()
Software Name Software Version
Adobe Creative Cloud
(full suite)
ArcGIS
ChemDraw 20.1.1
DeepFreeze
Google Earth Pro
Jamovi 2.3.9
Kaleidagraph 4.5.4
Logic 2010
Mathematica
Matlab
Nircmd
NVDA 2021.3.5
NVivo 12.5.0.815
Processing 3
Python
QGIS 3.20.1
Read&Write 12.0.71
R 3.6.1
RStudio
SAS 9.4
SPSS 28.0.0.0
Stata
Uniflow 1.0
Zotero Word Plugin
Zotero Standalone

 

macOS ()
Software Name Software Version
Adobe Creative Cloud
(full suite)
Audacity 3.0.2
ChemDraw 20.1.1
Google Earth Pro 7.3.3
Java Runtime Environment 8.261
MacTeX
Mathematica 12.3.1
Matlab r2021
NVivo 12.6.1
Python 3.9.6
QGIS 3.20
R 4.1.0
RStudio 1.3.1056
SPSS 28
Stata 16.0
XQuartz 2.8.1
Zotero 5.0.88

 

Departmental Images

Carpenter Digital Media & Collaboration Lab (DMCL)
All software from:
Office // Standard
Public Labs and Classrooms
Windows ()
Software Name Software Version
ABBYY FineReader 15.0.6786
Anaconda
Atom
AutoCAD
Blender 2.93.1
Gephi 0.9.2
Java Runtime Environment 8 191
OpenRefine
Project Client (OCLC) 6.1.991
SketchUp
Sublime Text
Unity
Virtual Studio Code
Wondershare

 

Science Labs
All software from:
Office // Standard
Public Labs and Classrooms
Windows ()
Software Name Software Version
Anaconda
Arduino
C++ 2013
Cn3D 4.3.1
Eagles
IGB
Igor 6.37
ImageJ
LabChart 8.1.16400
LAS 3.4.0.272
LAS DX
Logger Pro 3.15
Mass Heat
Mesquite
NetLogo 6.2.0
Serial Cloner 2.6.1
TeXMaker 5.0.4.0
Vue

 

macOS ()
Software Name Software Version
Arduino 1.8.2
AutoDesk Eagle 9.6.2
GeoGebra 6
Logger Pro 3.16
NetLogo 6.2.0
PyMOL 2.4
BYC // Psychology
All software from:
Office // Standard
Public Labs and Classrooms
Windows ()
Software Name Software Version
Amos 5 5.0.1
Amos Student
EPrime 2 2.0.10242
EPrime 3 3.0.03080
HLM 7.01
Isscript 3.00.185
Jamovi 1.1.9.0
Net 3.5
Sentinel HASP2
Visual Studio 2005, 2008, 2012

 

Apporto (remote access to lab software — more info here!)
Windows ()
Software Name Software Version
7-Zip
Adobe Creative Cloud
(full suite)
Apporto Cloud Mounter
ArcGIS 10.8
ChemOffice Suite 2019
ChemOffice 19.1
ChemScript 19.1
Dokan Library 1.3.1.1000
Google Chrome
Kaleidagraph 4.5
Mathematica 12.1
Matlab
Maxon Cinema 4D 22
Mozilla Firefox 80.0
NCapture for Internet Explorer
Notepad++
NVivo 12
Python 3.2.2
QSR NCapture for Chrome
R 4.0.2
RStudio
SPSS Statistics 25 & 27
Stata 16
VLC
WolframScript
Zotero

 

macOS ()
Software Name Software Version
Adobe Creative Cloud
(full suite)
ChemDraw 19.1
GeoGebra Classic 6
Google Chrome
Kaleidagraph 4.5
Mathematica 12.3.1
Matlab r2021
Maxon Cinema 4D R22
Mozilla Firefox 60.0.2
NVivo 12
Python 3.8
QGIS 3.14
R
RStudio
SPSS Statistics 27
Stata
StuffIt Expander
TeX
TeXMaker
TextEdit
VLC
WolframScript
XCode
Zotero

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


College Computers: Requesting Software Changes

This article reviews LITS’ software update procedure, as well as how to request changes and/or additions.

For the list of software available on College computers, please see College Computers: Current Software Configurations.

 

LITS’ Software Update Procedure

Annually, LITS reaches out to various BMC Community Members to coordinate the software configuration lists for the upcoming year.

When: Annually — May 1st, June 1st, July 1st

Who:

All devices of a certain type are then re-imaged² with these software configurations before the Fall semester starts.


¹in the Sciences
²this ensures a consistent end-user experience and supportable computing environment

 

Requesting Changes or Additions

Requests made outside of the timeframe listed above are subject to being postponed to the following year.
  1. Gather the following information
    • Software name
    • Software version¹
      ¹if a specific version is needed
  2. Send the above to your Department head/chair or Academic Administrative Assistant

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Computer Model Selections

If you are looking for guidance in purchasing a personal computer to bring to College with you, see  What to Bring to College: Technology Edition.

This listing is for selecting or purchasing College computers (including with Grant and Research Funds).  It is updated each spring (last updated March, 2021).  Please note that all newly purchased hardware will be equipped with Windows 10 or macOS 11 (Big Sur).

  • If you are purchasing for your department, grant, research needs, etc. you may select from the models below — if you require pricing, or believe your needs differ from the provided options please contact the Help Desk.
  • If you are selecting a computer replacement, please refer to the materials you have been provided for more information related to your selection.

Windows Laptop: Dell Latitude 5420

  • 11th Generation Intel® Core™ i5-1135G7 (4 Core, 8M cache, Intel® Iris® Xe Graphics)
  • 14″ FHD Display (1920×1080) Non-Touch, Anti-Glare, IPS, WLAN/WWAN, HD Camera
  • 16GB Memory
  • 256GB SSD Hard Drive
  • 4 year warranty with accidental damage protection
  • Approximately 3 lbs
  • USB-C Dock w/ power cable

Apple Laptop: 13” MacBook Pro (requires additional funding)

  • Space Gray
  • Apple M1 chip with 8-core CPU, 8-core GPU, 16-core Neural Engine
  • 13.3” Retina display with True Tone
  • 256GB SSD Hard Drive
  • 16GB Memory (cannot be upgraded after purchase)
  • 2 Thunderbolt 3 (USB 4) Ports
  • Touch Bar and Touch ID
  • AppleCare+ Protection Plan (4 year)
  • Approximately 3 lbs

Additional funding is required for non-standard computers, alternate specifications, and all departmental or grant-funded purchases. Some specifications and models may not be available.

Desktop PC Options

Please contact the help desk if you are interested in selecting a Dell or Apple desktop PC and we will gladly work with you to build a spec that meets your computing needs.  All in One desktop options (such as an iMac or several Dell AiO models) may be a good starting point with their integrated cameras and microphones.

Additional Options

MacBook Air models with 8 GB or more (16GB recommended) of memory and AppleCare+ may be supported as secondary/research departmental computers but are not available for primary workstation replacement.

iMacs, Mac Mini and various Dell Latitude, OptiPlex, and Precision models are available but are priced individually at the time of purchase and are considered a custom order.

Ask us about tablets, 2-in-ones, all-in-ones, and alternate configurations. Please understand that not all models will be supported or sponsored by the College, or eligible for primary replacement funding.

Extended warranties are required on all College computer purchases.

 

BMC Off-Boarding Computing Checklist

Last updated: March 10th, 2022

The following applies to departing BMC faculty/staff. For new hires, see BMC On-Boarding Computing Checklist.


Table of Contents:

 

When: you know an employee is leaving

This should occur ASAP, once you’re aware they’re leaving.
  1. Have them review Departing Faculty and Staff
  2. Determine existing computing equipment
    • College-provided primary computer?
    • Departmentally-owned computer?
    • Monitors and other peripherals?
  3. Contact LITS with the above information to schedule retrieval and/or reimaging of said equipment

 

When: the employee leaves

  1. Determine their telephone extension
  2. Contact LITS with the above information to have their extension removed or reassigned

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


BMC On-Boarding Computing Checklist

Last updated: March 10th, 2022

The following applies to new BMC hires. For departing employees, see BMC Off-Boarding Computing Checklist.


Table of Contents:

 

When: you know you’re hiring

This should occur ASAP, once you’re aware that a new hire is needed.
  1. Determine existing computing equipment¹
    ¹most equipment will need to be reimaged before use by the new hire

    • Predecessor’s primary computer?
    • Departmentally-owned computer?
  2. If no existing computing equipment is available…
    • Is one of the standard models suitable?
    • Will the employee need to determine computing requirements for a custom configuration?
      Fulfillment times may vary based on LITS inventory and product availability. Thus, new employees may be provided a loaner laptop in the interim.
  3. Contact LITS with the above information

 

When: you know who will be hired

  1. Determine their phone extension
    • Will their predecessor’s extension be reassigned to them?
    • Do they need a new extension?
  2. Determine network drive access
    • Do they need read or write access to folders in the S:?
    • Do they need access to other drives such as Q: or T:?
  3. Determine if they require elevated permissions in BIONIC
  4. Contact LITS with the above information

 

When: the employee has a start date

  1. Determine their availability on or around their start date
  2. Gather their contact information
  3. Contact LITS with the above information to schedule the deployment of their College-provided machine

 

When: the employee starts

  1. Ensure they’ve setup their College account
  2. Have them review our Getting Started guide
  3. Have them login to their deskphone

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Canon Supplies: Ordering, Installation, and Disposal

This article reviews how to order/install/recycle supplies for Canon.

If you contact Canon and receive contradictory information:
Note who you were speaking with and the information you were given, and forward it along to the Help Desk.

Table of Contents:

 

Ordering Supplies

Who: designate a point person for orders; typically a Department Admin
Where: supplies are sent to the location of the device
Cost: your department is not billed for replacement supplies

Do not order from any other source.
Do not pay for supplies other than paper.

You will need the following:

  • Device model
  • Device serial number
  • Canon supplies number
Finding Model

All of our Canons are ImageRunner Advance series devices. Specific model can be found on the side of the device.

Finding Serial Number & Canon supplies number

These can be found by looking for the sticker on top of the device.

What you should order
LITS does not hold extra toner for any model.
Be sure to have the following for each copier unit.
  • One toner cartridge
    For color copiers: one toner cartridge for each color
  • At least one extra stapler cartridge
  • One waste toner cartridge¹
    ¹dependent on copier model (see below)

    Copier Model Order waste toner?
    Imagerunner Advance DX C3730I
    Imagerunner Advance DX 4725I
    Imagerunner Advance DX 4735I
    Imagerunner Advance DX 4751I
    Imagerunner Advance DX 527IFZ
    Imagerunner Advance DX C5840I
    Imagerunner Advance DX C5860I

 

Installing Supplies

Instructions will be displayed on the device’s touchscreen. Be sure to follow them exactly and tap “Next” as you proceed.

Instructions can also be found from:


Don’t forget to order a new cartridge for the one being replaced!

 

Disposal/Recycling

Toner and waste toner cartridges should be sent to Canon to be recycled. For waste toner, be sure to tighten the cap of the cartridge completely.

Require assistance with waste toner? Contact the Help Desk or Canon Service. The copier will stop functioning if the waste toner is full.

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Printing at Bryn Mawr College (BMC)


Before you start, you may need access to the following:

  • a laptop/desktop with internet access
  • a College account
  • an activated OneCard

Table of Contents:

 

Printing Overview: How it all works

Printer Types

Two categories of printers are available on campus — see the table below for what they are, who can use them, and where they’re located.

Printer Type Who can use them Where they’re located
Public Lab printers BMC Community
and visitors
Canaday, Carpenter, and Collier libraries
Computer labs
Departmental printers Faculty, Staff,
and student workers
Office spaces

 

Multi-Printer Queues

To use the printers above, you’ll need to add one of the print queues below to send documents over the network to a group of printers.

Print Queue Where they print to Color?
LabPrint all public lab printers black & white only
LabPrintColor all public lab printers color
Canon-Secure all Canon printers black & white only
CanonColor-Secure all Canon printers color
Faculty/Staff: when to use Canon-Secure (Click me!)
  • Ensures you’re the only person to access your print jobs, as you must release them manually.
  • Provides easy printing access across campus without having to install individual Departmental printers.
Printing in Color vs. Black & White (Click me!)

Double-check your print queue and the printer you’re releasing from!

  • color document sent to a Black & White queue will release in Black & White.
  • color document released at a Black & White printer will release in Black & White.

 

Direct Printer Queues

To print directly to a specific printer, a print queue is needed to send the job over the network.

Print Queue Canon or HP? Example:
BuildingRoom/Floor-Canon Canon Park-293-Canon
BuildingRoom/Floor-Printer HP Park-348-Printer

 

Releasing Your Print Job

Multi-Printer Queues: Where do I go?
For the these queues, jobs aren’t released immediately. Instead, you must go to any printer that you’d like to release from and follow the instructions below.
Multi-Printer Queues (Canons): (Click me!)
Haverford students:
To release your print job, tap “Login” and enter your College email and password.
  1. Swipe/tap your OneCard to login
  2. Tap Secure Print Scan
  3. Press Print
  4. Select the job(s) you wish to release
    To print all jobs in your queue, press Select all
  5. Press Print+Delete
  6. When finished, press Main Menu
  7. Press Log Out
Direct Printer Queues (Canons, HPs): (Click me!)

Your document(s) will immediately release upon sending them to the print queue.

 

Adding a Print Queue

Option 1: from a personal computer

Windows ()
  1. Press thekey on your keyboard
  2. Click theicon
  3. Click Devices
  4. On the left-hand pane, click Printers & scanners
  5. Click Add a printer or scanner
  6. Click The printer that I want isn’t listed
    it may take some time to appear

  7. Choose Select a shared printer by name
  8. Enter the address for the print queue you want to add
    Multi-Printer Queue: Public Labs (Click me!)
    (
    BMC Community / visitors)
    • Black & White:
      \\uniflowrps.brynmawr.edu\LabPrint
    • Color:
      \\uniflowrps.brynmawr.edu\LabPrintColor
    Multi-Printer Queue: All Canons (Click me!)
    (
    Faculty / Staff)
    • Black & White:
      \\uniflowrps.brynmawr.edu\Canon-Secure
    • Color:
      \\uniflowrps.brynmawr.edu\CanonColor-Secure
    Direct Printer Queue (Click me!)
    (
    Faculty / Staff / student workers)
    • Canon:
      \\uniflowrps.brynmawr.edu\PrinterName¹
    • HP:
      \\print.brynmawr.edu\PrinterName¹

    ¹Unsure? Ask a member of the department.

  9. Click Next
  10. If prompted, click Install Driver
  11. Click Next and then Finish
  12. If you are prompted to authenticate to print, enter your College username and password
macOS ()
  1. Click on theicon in the upper-left of your desktop
  2. Select System Preferences
  3. Click Printers & Scanners

    For steps 4-10, see the video below!

  4. Click the + in the bottom-left
  5. Select Add Printer or Scanner…
  6. Ctrl+click on the toolbar
  7. Select Customize Toolbar…
  8. Drag the Advanced icon to add it to the toolbar
  9. Click Done
  10. Click the Advanced icon on the toolbar

  11. Enter the following information
    • Type: LPD/LPR Host or Printer
      if this doesn’t work, try Windows printer via spoolss
    • URL:
      lpd:// or smb://  will auto-fill; leave this as-is

      Direct Printer Queue (Click me!)
      (
      Faculty / Staff / student workers)
      • HP:
        print.brynmawr.edu/PrinterName¹

      ¹Unsure? Ask a member of the department.

    • Name: We recommend using the Queue Name, which is the last bit of the URL after the “/”.
    • Use: Generic PostScript
      if this doesn’t work, try Generic PCL Printer
  12. Click Add
  13. If prompted, check Duplexer and click OK
  14. Print a test page. If prompted to enter a username and password, delete any auto-filled info and enter your College username and password.

Option 2: from a College computer
(office, loaner, public, lab, etc.)

Windows ()
  1. Press thekey on your keyboard
  2. Click theicon
  3. Click Devices
  4. On the left-hand pane, click Printers & scanners
  5. Click Add a printer or scanner
  6. Click The printer that I want isn’t listed
    it may take some time to appear
  7. Select Find a printer in the directory…
  8. Click Next
  9. Find the print queue you’d like to add
    • Option 1: enter the print queue in the Name field, click Find Now
    • Option 2: leave all fields blank, click Find Now, scroll through the Search results
  10. Double-click the print queue name
  11. If prompted to install drivers, click Install
macOS ()
  1. Using Finder, navigate to your Applications folder
  2. Open Software Center
  3. On the left-hand pane, click Printers
  4. Select the print queue you’d like to add
  5. Click Install
  6. Wait some time for Software Center to finish installing the print queue

 

Scan & Copy (Canons)

Scan to Network Drive (Click me!)
For easy access to your scan(s), you may
want to map your Network Drive.
  1. Swipe/tap your OneCard to login
  2. Tap Secure Print Scan
  3. Press Scan
  4. Choose a destination
  5. Adjust your scan settings as necessary

    • Double-sided documents: select duplex
    • Receipts: change Same Originals to a mixed setting
  6. Press Start
  7. If prompted, select a paper size and press Start
  8. Follow the on-screen prompts and press Next
  9. To continue scanning, press Scan — otherwise, press Main Menu
  10. Press Log Out
Scan to USB (Click me!)
  1. Swipe/tap your OneCard to login
  2. Insert your USB into the printer
  3. Tap Scan and Store
  4. Select Memory Media
  5. Select your USB, typically labelled Memory Media (A:)
  6. Navigate to the desired destination of your document(s)
  7. Press Scan
  8. Adjust your scan settings as necessary
  9. Press Start
  10. For additional scans, place them on the scanbed and press Start again
  11. When you are finished scanning, press Start Storing
  12. Press the green Eject button in the bottom-right corner
  13. If prompted, press Remove
  14. Press Log Out

Want to learn more? Register with Canon e-learning using the Serial Number of your printer.

 

Student Workers: Departmental Printer Permissions

The following applies to: student workers, lab assistants, interns, etc.

Faculty and staff can grant access to a specific departmental printer for student workers that they supervise. This can be done in two ways:

  • If you use Group Manager, you can provide and revoke access.
  • If you don’t use Group Manager, email the Help Desk.
    • permissions must be requested in writing
    • the request must come from the relevant supervisor
    • contact the Help Desk to revoke permissions

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


 

 

 

Drupal Training Videos

We have recorded our Training Sessions for all the Drupal Users. Please feel free to review these. The Drupal techdocs that we have for Login, Basic Page Events and Announcements as well as certain Flexible Content Items are covered in the videos below. We may add more as other training sessions occur.

Notes from the Sessions

Our new site has lots of things that will feel familiar even if things are a little different.There has been improvements and additions to what you can do, such as the ability to more easily add things like photo galleries, quotes, and embedded video to pages and articles.

  1. Login will now have Duo two-factor authentication.  This is similar to logging into your Bryn Mawr email.
  2. There are a few Themes for the new site, but your work will stay mostly in the Inside Bryn Mawr theme.
  3. Sections are now Groups. You will see a different experience in the way you find content compared to how sections worked in the old site.
  4. Syndication is now run by Tags and Themes instead of Topics and Sections.  If you recall, we used Topics and Sections to beam pieces of content to different parts of the old site.  Tags and Themes are now the things we use to help beam content in the new site. These are pretty advanced, so we may mention them but won’t get into them in depth in this session.
  5. There are some new terms we will be using to help you become more familiar with Drupal, like nodes, tags, and groups. Knowing these will come in handy as you become more familiar with adding and editing content to the site.
  6. Images and links work a little differently than in our old site.
  7. Biography is also known as Directory.  These terms may be used interchangeably.
  8. Events and Announcements are pretty similar to how they have always worked.
  9. Anonymous User is just a person that isn’t logged in to Drupal.
  10. Authenticated User is just a person that has logged in to Drupal.

Session Vocabulary

There are a few phrases and words you may hear over and over. This will, over time, help you understand how the site uses pieces of content. If you hear something that you don’t quite know what it is, please ask! Here are a few items we have identified that may help you get off on the right foot.

  1. What “group” means. Group is what we used to call Section. It is the area or areas of the website that you are responsible for editing.
  2. We now use the word “tags”.  Tags are what we used to call Topics. As you remember, they were integral in helping us to syndicate content across the site. The way we syndicate things is different now. It is an advanced topic which we will cover later, but if you hear Tags or Display Themes, know that these are things to help syndicate content.
  3. We use the word “node” a lot.  Node is a Drupal term for content that is in the site.  Things that are Nodes are pages, articles, events, etc. Things that are not nodes (but still content ) are files, images, etc.
  4. Quick How-To Tips for Web Editors: https://www.brynmawr.edu/inside/offices-services/college-communications/web-content-accessibility/quick-how-tips-web-editors

Session Videos

These are Panopto Videos and may require you to sign-in to view them

Session I – Login, Basic Page and the WYSIWYG

Session II – Events and Announcements

Session III – Flexible Content Item Basics

Featuring: Accordion, Callout, Carousel, Contact, Embed, Social Media Callout, Special List Large and Special List Small.

Session IV – Flexible Content Item Intermediate A

Featuring: WYSIWYG Video, Columns, Feature: Grid, Image Gallery, Image List.

Session V – Flexible Content Item Intermediate B

Featuring: People List, Social Media Connect, Feature: Large, Feature: Medium, Feature: Quote, Image Detail Large.

Webinars and Webcasting for Large Events

Current Bryn Mawr faculty, staff and students can host three types of online events using existing College-provided software:

  • A fully interactive Zoom Meeting with up to 300 participants.
  • A Panopto “webcast with unlimited viewers.
  • A webinar-like event created by combining the two: a Zoom Meeting for interactive participants that is livestreamed to a Panopto webcast for a larger viewing audience. If more that 300 people are expected for a Zoom event, you can use this method to enable the overflow audience to view without participating.

In all cases, you can schedule the events in advance, get links to share with participants and/or your audience, and record the event for later on-demand viewing. Participants and viewers DO NOT need Zoom or Panopto accounts to join or view.

Note: Zoom’s Webinar option is not included in our standard license. Departments can purchase annual Webinar add-ons for $700-1400; please email help@brynmawr.edu for more information. 

Table of Contents


Meetings, Webcasts, and “Webinars” Compared

Max attendees Audience Visible/Audible? Registration Waiting Room Recordings
Zoom Meeting 300 Can use focus mode to hide participants, but anyone can unmute. Yes Yes Meetings recorded “to the Cloud” are uploaded to Panopto. Panopto link can later be shared for on-demand viewing.
Panopto Webcast Unlimited No No* Yes Automatic; webcast link becomes on-demand viewing link
“Webinar” using Zoom and Panopto Unlimited No No* Yes Automatic; webcast link becomes on-demand viewing link.

*Panopto does not have a built-in registration option; however, you can create one by asking audience members to register in advance via a Wufoo or Microsoft Form and emailing or displaying the webcast view link once they do.

Webcasting with Panopto

A Panopto webcast is a recording in progress that is streamed over the Internet for an audience to watch while the recording is underway. You create a webcast link in advance to share with your audience; what viewers see when they click on that link depends on the timing:

  • Prior to the event — a “waiting room” with the event title, description, and preview image
  • Once you’ve started the webcast — a livestream of the event
  • After the webcast is over — the recording of your webcast (you can hide this if you don’t want to provide a recording)

Prefer video? Watch Panopto’s webcasting walkthrough.

In Advance: Set Up Your Webcast URL

  1. Log into https://brynmawr.hosted.panopto.com using Moodle or SAML and your college credentials.
  2. Click Create, then choose Webcast from the drop-down menu.

Panopto Create menu expanded with "Webcast" is highlighted by a red box.

  1. Enter a Title and Description, then click Create.
  2. Use the Settings > Overview window to:
    • Edit the Title and Description
    • Add an optional Preview Image (click Edit, choose a picture, then Save).
    • Enable a text-based discussion board where viewers can post public comments by checking the Allow viewers to post comments.
    • Use the Downloads menu to control whether viewers can download a copy of the recording (by default, only people with Creator permissions for a video can do this).
  3. Copy the Viewer link and paste it into whatever media you are using to advertise the event to your audience (email, web pages, etc.).

Warning: Webcasts are single-use only — about an hour after you stop one, it becomes a recording and cannot be used for further livestreaming. Don’t test your webcast if you’ve shared the viewer link with an audience; instead, create an a second webcast to use for testing. We do strongly recommend conducting at least one advance test run using the computer and equipment you will be using on the day of your event so you can catch and fix any technical issues.

Just Before the Event: Start the Webcast

  1. Log into the computer you are using to record the webcast and launch the Panopto app.
  2. Click the Join Session button. (Do not click Record yet!!!)
Panopto application. On it, the button "Join Session" is highlighted by a red box.,
Recorder Window on PC with Join Session button highlighted.

 

Recorder on Mac with Join Session highlighted.
Recorder on Mac with Join Session highlighted.
  1. Choose your webinar from the drop-down menu. (If you don’t see it listed, double-check that you are the user who is currently logged into Panopto; you may need to log out and log back in.)
  2. If you want to capture video, choose a Video source under Primary Sources, then configure your camera as needed.
  3. Check your Audio levels by speaking; adjust using the slider bar if needed.
If you are webcasting from a classroom and have difficulty with the microphone or video, please contact Multimedia (multimedia@brynmawr.edu or 610-526-7449) for help.
  1. Only check the Capture Computer Audio box IF you plan to play media with sound on the podium computer during the talk AND you want to include that sound in the recording.

Screen shot of recorder controls

  1. Select and configure any Secondary Sources you want to capture.
  2. When you are ready, click (record) to start the webcast/recording.
  3. If you are capturing a screencast, minimize the recorder window so that it is out of the way.

Webinar-Style Events Using Zoom and Panopto

Prefer video? See Panopto’s How to Webcast with Zoom and Panopto demo.

  1. Schedule your Zoom Meeting and invite any speakers, moderators or panelists — that is, anyone who will need to speak and/or share their video and screens to that meeting.
  2. Create a Panopto Webcast using the instructions above. Publicize or share the webcast Viewing link with people who will view and listen to the event, but not speak.
  3. Finally, enter data from Panopto into Zoom to create a Live Streaming connection between the two:
  1. Open a web browser window and log into https://brynmawr-edu.zoom.us.
  2. Under Meetings > Upcoming Meetings, find the meeting and click on it to open the Meeting information page.
  3. Scroll down to the bottom and click Live Streaming.
  4. Click Configure Custom Streaming Service.  Here is where you will paste information from Panopto to create the live streaming connection.

Zoom's configure custom streaming service

  1. Leaving Zoom open, open another browser window or tab and log into Panopto.
  2. Find your webcast and click Settings.
  3. Click Manage.
  4. Change the Webcast Type to RTMP Source.

Panopto webcast settings window with Manage tab visible and arrows pointing to the RMTP radio button and the Server URL and Server Keys to copy

  1. Copy the value in the Server URL field, then paste it into the Stream URL field of the Zoom window.
  2. Switch back to the Panopto window or tab, copy the value in the Stream keys and types field, and paste it into the Stream Key field of the Zoom window.
  3. Click Save in the Zoom window to save your changes.

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