Mass E-Mail Information

The following information concerns Bryn Mawr College email mailing lists (listservs) where list owners can send email to list members, and can choose to allow any member to send messages to the entire list. For information about mail merges or personalized outbound mass mailing, please contact the Help Desk at

What is a Mailing List?

A mailing list is simply a list of addresses to which the same information is being sent.  Two common types of email mailing lists are announcement lists and discussion lists. Announcement lists are used so that one person or group can send announcements to a group of people, and a discussion list is used to allow a group of people to discuss topics amongst themselves, with everyone able to send mail to the list and have it distributed to everyone in the group.

Bryn Mawr College uses a piece of software called Mailman for our lists. We have a mix of announcement and discussion lists, some of which are moderated, and others of which are unmoderated or “open.” One can subsribe to or manage mailing lists at

Personal and Organizational Mailing Lists

Any community member can request the creation of a new list for themselves or on behalf of any group or organization who they are authorized to represent simply by filling out the form at Lists can contain both on- and off-campus members. Moderation and other settings can be selected by the list owner on a per-list basis.

If you want to send a message to an entire segment of the community, please use one of the above lists rather than building your own list. The college-run lists are updated as people move in and out of the community.

Personal mailing lists cannot be mandatory or automatically maintained. List owners must allow members to unsubscribe at will.

Communicating with the Campus Community

Please see this information from College Communications about how to send out information for the campus community via the Daily Digest.

Prior to the Daily Digest, individuals used mailing lists (listservs) to send mass emails. These listservs still exist and include many niche lists as well as others that encompass large segments of the Bryn Mawr community.

Lists for faculty, staff, each undergraduate class, and each graduate school are automatically maintained. These lists are intended to be used in a very limited fashion for important information that pertains to all members of each list. Examples would include (but are not limited to) messages from the President’s Office, housing information for students, human resources updates for faculty and staff, or faculty governance information for the faculty.

Communications does not moderate or administer these listservs.

Any community member can submit information to the DailyDigest and, in the summer when Daily Digest is less frequent, to the listservs for particular campus constituent groups. In order to be sure that information submitted is consistent with the intended use of the listservs, posts must be approved by a list moderator; the messages will not be sent to the recipients until approved. Most lists are approved once or twice a day; please plan ahead to ensure that time sensitive messages are received in a a timely fashion.

Note: Daily Digest or listserv messages that contain announcements in the form of a flyer or image should also include the text of the announcement in the body of the e-mail. Text that appears only in images or attachments cannot be read by the screen reading software that visually impaired community members use and it can also be difficult for the increasing number of community members who read e-mail on their phones to view. Make sure everyone knows about your event by including text with the name, date, location, and other important details in your daily digest announcement.

To send a message to a particular group, email to the appropriate address from the list below.

To reach Address Moderated By
Faculty Provost’s Office
Staff President’s Office
Faculty and Staff Faculty and Staff List Moderators
Senior Class
Dean’s Office
Junior Class Dean’s Office
Sophomore Class Dean’s Office
First-Year Class Dean’s Office
All Undergraduates Dean’s Office
Graduate School of Arts and Sciences GSAS Office
Graduate School of Social Work GSSW Office
Entire Community Individual List Moderators

(as above)

Please note that since these are official College lists used for critical College communications, community members are automatically added to these lists and are required to be on those lists which are relevant to their respective community roles. Library & Information Technology Services cannot remove individuals from the role-appropriate lists. If you are not receiving email from one of these lists and should be (or vice versa), please contact the Help Desk.

Other Campus Lists and Their Uses

A number of additional lists are maintained automatically or by administrative departments for particular types of communication. These are predominantly announcement lists, and each of them has their own moderator and posting rules. The following are some common lists:

Sends to: entire community

Administered by: Communications

Enrollment: Automatic Mandatory

Description: Reserved for messages of importance for the entire campus community such as experimentation policies and payroll information; and for messages from the President. Unlike the all-campus list (above), messages to this list need not be approved by individual list moderators.

Sends to: subscribed members

Administered by: Student Activities

Enrollment: Optional, Self-Managed

Description: Messages about campus activities, focused on undergraduate students. Announcements regarding campus activities, such as lectures, performances, colloquia, parties, and other community events. This is an optional listserv that any community member may subscribe to or unsubscribe from at any time; new students are subscribed by default each fall but may unsubscribe.

Sends to: entire community

Administered by: Campus Safety

Enrollment: Automatic Mandatory

Description: Reserved for messages of importance for the entire campus community such as power outages, weather events, parking notices, and urgent security issues or threats. Only designated members of Campus Safety such as Lillian Burroughs may send content through this list. This list is used in conjunction with the Everbridge notification system to provide critical information.

Sends to: subscribed members

Administered by: Provost’s Office

Enrollment: Automatic for faculty, optional for others

Description: These lists are designed to communicate with academic community members.

Sends to: subscribed members

Administered by: Dean’s Office

Enrollment: Optional, Self-Managed

Description: Intended to be used for announcements to UG students about programs, events and opportunities that are primarily related to academic or scholarly life at the College. Common examples of these include major teas, guest lectures and panel discussions. The list is administered by the Dean’s Office staff and announcements will be forwarded within one business day of receipt.

List Policies and Abuses

Sometimes outside spam messages are submitted via unmoderated lists. If you are receiving spam messages via a list, please contact the list owner. List owners should contact the Help Desk for help with controlling spam messages being sent through lists they administer.

Most campus lists allow only very small attachments, for a maximum message size of 100KB. Please post large content to a Web location and link to it.

If you have any questions about these guidelines, please contact the Help Desk at x7440 or

College Computers: Current Software Configurations

This article reviews the current software configurations used for College computers. Last updated: May 19th, 2022

To request a change/addition or to review LITS’ update procedure, please see College Computers: Requesting Software Changes.


Software Configurations

Click on the drop-down below that corresponds to the configuration you’re looking for.

Derivative Images

Office // Standard (newly imaged computers)
Windows ()
Software Name Software Version
Adobe Acrobat DC
Google Chrome
Microsoft Edge
Microsoft Office
Microsoft Teams
Mozilla Firefox
Pulse Secure VPN
Sophos Antivirus
Windows 10 Education
Windows Media Player


macOS ()
Software Name Software Version
Adobe Acrobat DC
Fetch 5.8
Google Chrome
Microsoft Office
Microsoft Remote Desktop 10
Microsoft Teams
Pulse Secure VPN
Sophos Antivirus
StuffIt Expander 16
VLC 3.0.7
Public Labs and Classrooms
All software from:
Office // Standard
Windows ()
Software Name Software Version
Adobe Creative Cloud
(full suite)
ChemDraw 20.1.1
Google Earth Pro
Jamovi 2.3.9
Kaleidagraph 4.5.4
Logic 2010
NVDA 2021.3.5
Processing 3
QGIS 3.20.1
Read&Write 12.0.71
R 3.6.1
SAS 9.4
Uniflow 1.0
Zotero Word Plugin
Zotero Standalone


macOS ()
Software Name Software Version
Adobe Creative Cloud
(full suite)
Audacity 3.0.2
ChemDraw 20.1.1
Google Earth Pro 7.3.3
Java Runtime Environment 8.261
Mathematica 12.3.1
Matlab r2021
NVivo 12.6.1
Python 3.9.6
QGIS 3.20
R 4.1.0
RStudio 1.3.1056
Stata 16.0
XQuartz 2.8.1
Zotero 5.0.88


Departmental Images

Carpenter Digital Media & Collaboration Lab (DMCL)
All software from:
Office // Standard
Public Labs and Classrooms
Windows ()
Software Name Software Version
ABBYY FineReader 15.0.6786
Blender 2.93.1
Gephi 0.9.2
Java Runtime Environment 8 191
Project Client (OCLC) 6.1.991
Sublime Text
Virtual Studio Code


Science Labs
All software from:
Office // Standard
Public Labs and Classrooms
Windows ()
Software Name Software Version
C++ 2013
Cn3D 4.3.1
Igor 6.37
LabChart 8.1.16400
Logger Pro 3.15
Mass Heat
NetLogo 6.2.0
Serial Cloner 2.6.1


macOS ()
Software Name Software Version
Arduino 1.8.2
AutoDesk Eagle 9.6.2
GeoGebra 6
Logger Pro 3.16
NetLogo 6.2.0
PyMOL 2.4
BYC // Psychology
All software from:
Office // Standard
Public Labs and Classrooms
Windows ()
Software Name Software Version
Amos 5 5.0.1
Amos Student
EPrime 2 2.0.10242
EPrime 3 3.0.03080
HLM 7.01
Isscript 3.00.185
Net 3.5
Sentinel HASP2
Visual Studio 2005, 2008, 2012


Apporto (remote access to lab software — more info here!)
Windows ()
Software Name Software Version
Adobe Creative Cloud
(full suite)
Apporto Cloud Mounter
ArcGIS 10.8
ChemOffice Suite 2019
ChemOffice 19.1
ChemScript 19.1
Dokan Library
Google Chrome
Kaleidagraph 4.5
Mathematica 12.1
Maxon Cinema 4D 22
Mozilla Firefox 80.0
NCapture for Internet Explorer
NVivo 12
Python 3.2.2
QSR NCapture for Chrome
R 4.0.2
SPSS Statistics 25 & 27
Stata 16


macOS ()
Software Name Software Version
Adobe Creative Cloud
(full suite)
ChemDraw 19.1
GeoGebra Classic 6
Google Chrome
Kaleidagraph 4.5
Mathematica 12.3.1
Matlab r2021
Maxon Cinema 4D R22
Mozilla Firefox 60.0.2
NVivo 12
Python 3.8
QGIS 3.14
SPSS Statistics 27
StuffIt Expander



If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Location: Canaday Library 1st Floor

College Computers: Requesting Software Changes

This article reviews LITS’ software update procedure, as well as how to request changes and/or additions.

For the list of software available on College computers, please see College Computers: Current Software Configurations.


LITS’ Software Update Procedure

Annually, LITS reaches out to various BMC Community Members to coordinate the software configuration lists for the upcoming year.

When: Annually — May 1st, June 1st, July 1st


All devices of a certain type are then re-imaged² with these software configurations before the Fall semester starts.

¹in the Sciences
²this ensures a consistent end-user experience and supportable computing environment


Requesting Changes or Additions

Requests made outside of the timeframe listed above are subject to being postponed to the following year.
  1. Gather the following information
    • Software name
    • Software version¹
      ¹if a specific version is needed
  2. Send the above to your Department head/chair or Academic Administrative Assistant



If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Location: Canaday Library 1st Floor

Computer Model Selections

If you are looking for guidance in purchasing a personal computer to bring to College with you, see  What to Bring to College: Technology Edition.

This listing is for selecting or purchasing College computers (including with Grant and Research Funds).  It is updated each spring (last updated March, 2021).  Please note that all newly purchased hardware will be equipped with Windows 10 or macOS 11 (Big Sur).

  • If you are purchasing for your department, grant, research needs, etc. you may select from the models below — if you require pricing, or believe your needs differ from the provided options please contact the Help Desk.
  • If you are selecting a computer replacement, please refer to the materials you have been provided for more information related to your selection.

Windows Laptop: Dell Latitude 5420

  • 11th Generation Intel® Core™ i5-1135G7 (4 Core, 8M cache, Intel® Iris® Xe Graphics)
  • 14″ FHD Display (1920×1080) Non-Touch, Anti-Glare, IPS, WLAN/WWAN, HD Camera
  • 16GB Memory
  • 256GB SSD Hard Drive
  • 4 year warranty with accidental damage protection
  • Approximately 3 lbs
  • USB-C Dock w/ power cable

Apple Laptop: 13” MacBook Pro (requires additional funding)

  • Space Gray
  • Apple M1 chip with 8-core CPU, 8-core GPU, 16-core Neural Engine
  • 13.3” Retina display with True Tone
  • 256GB SSD Hard Drive
  • 16GB Memory (cannot be upgraded after purchase)
  • 2 Thunderbolt 3 (USB 4) Ports
  • Touch Bar and Touch ID
  • AppleCare+ Protection Plan (4 year)
  • Approximately 3 lbs

Additional funding is required for non-standard computers, alternate specifications, and all departmental or grant-funded purchases. Some specifications and models may not be available.

Desktop PC Options

Please contact the help desk if you are interested in selecting a Dell or Apple desktop PC and we will gladly work with you to build a spec that meets your computing needs.  All in One desktop options (such as an iMac or several Dell AiO models) may be a good starting point with their integrated cameras and microphones.

Additional Options

MacBook Air models with 8 GB or more (16GB recommended) of memory and AppleCare+ may be supported as secondary/research departmental computers but are not available for primary workstation replacement.

iMacs, Mac Mini and various Dell Latitude, OptiPlex, and Precision models are available but are priced individually at the time of purchase and are considered a custom order.

Ask us about tablets, 2-in-ones, all-in-ones, and alternate configurations. Please understand that not all models will be supported or sponsored by the College, or eligible for primary replacement funding.

Extended warranties are required on all College computer purchases.


BMC Off-Boarding Computing Checklist

Last updated: March 10th, 2022

The following applies to departing BMC faculty/staff. For new hires, see BMC On-Boarding Computing Checklist.

Table of Contents:


When: you know an employee is leaving

This should occur ASAP, once you’re aware they’re leaving.
  1. Have them review Departing Faculty and Staff
  2. Determine existing computing equipment
    • College-provided primary computer?
    • Departmentally-owned computer?
    • Monitors and other peripherals?
  3. Contact LITS with the above information to schedule retrieval and/or reimaging of said equipment


When: the employee leaves

  1. Determine their telephone extension
  2. Contact LITS with the above information to have their extension removed or reassigned



If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Location: Canaday Library 1st Floor

BMC On-Boarding Computing Checklist

Last updated: March 10th, 2022

The following applies to new BMC hires. For departing employees, see BMC Off-Boarding Computing Checklist.

Table of Contents:


When: you know you’re hiring

This should occur ASAP, once you’re aware that a new hire is needed.
  1. Determine existing computing equipment¹
    ¹most equipment will need to be reimaged before use by the new hire

    • Predecessor’s primary computer?
    • Departmentally-owned computer?
  2. If no existing computing equipment is available…
    • Is one of the standard models suitable?
    • Will the employee need to determine computing requirements for a custom configuration?
      Fulfillment times may vary based on LITS inventory and product availability. Thus, new employees may be provided a loaner laptop in the interim.
  3. Contact LITS with the above information


When: you know who will be hired

  1. Determine their phone extension
    • Will their predecessor’s extension be reassigned to them?
    • Do they need a new extension?
  2. Determine network drive access
    • Do they need read or write access to folders in the S:?
    • Do they need access to other drives such as Q: or T:?
  3. Determine if they require elevated permissions in BIONIC
  4. Contact LITS with the above information


When: the employee has a start date

  1. Determine their availability on or around their start date
  2. Gather their contact information
  3. Contact LITS with the above information to schedule the deployment of their College-provided machine


When: the employee starts

  1. Ensure they’ve setup their College account
  2. Have them review our Getting Started guide
  3. Have them login to their deskphone



If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Location: Canaday Library 1st Floor

Canon Supplies: Ordering, Installation, and Disposal

This article reviews how to order/install/recycle supplies for Canon.

If you contact Canon and receive contradictory information:
Note who you were speaking with and the information you were given, and forward it along to the Help Desk.

Table of Contents:


Ordering Supplies

Who: designate a point person for orders; typically a Department Admin
Where: supplies are sent to the location of the device
Cost: your department is not billed for replacement supplies

Do not order from any other source.
Do not pay for supplies other than paper.

You will need the following:

  • Device model
  • Device serial number
  • Canon supplies number
Finding Model

All of our Canons are ImageRunner Advance series devices. Specific model can be found on the side of the device.

Finding Serial Number & Canon supplies number

These can be found by looking for the sticker on top of the device.

What you should order
LITS does not hold extra toner for any model.
Be sure to have the following for each copier unit.
  • One toner cartridge
    For color copiers: one toner cartridge for each color
  • At least one extra stapler cartridge
  • One waste toner cartridge¹
    ¹dependent on copier model (see below)

    Copier Model Order waste toner?
    Imagerunner Advance DX C3730I
    Imagerunner Advance DX 4725I
    Imagerunner Advance DX 4735I
    Imagerunner Advance DX 4751I
    Imagerunner Advance DX 527IFZ
    Imagerunner Advance DX C5840I
    Imagerunner Advance DX C5860I


Installing Supplies

Instructions will be displayed on the device’s touchscreen. Be sure to follow them exactly and tap “Next” as you proceed.

Instructions can also be found from:

Don’t forget to order a new cartridge for the one being replaced!



Toner and waste toner cartridges should be sent to Canon to be recycled. For waste toner, be sure to tighten the cap of the cartridge completely.

Require assistance with waste toner? Contact the Help Desk or Canon Service. The copier will stop functioning if the waste toner is full.



If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Location: Canaday Library 1st Floor

Printing at Bryn Mawr College (BMC)

Before you start, you may need access to the following:

  • a laptop/desktop with internet access
  • a College account
  • an activated OneCard

Table of Contents:


Printing Overview: How it all works

Printer Types

Two categories of printers are available on campus — see the table below for what they are, who can use them, and where they’re located.

Printer Type Who can use them Where they’re located
Public Lab printers BMC Community
and visitors
Canaday, Carpenter, and Collier libraries
Computer labs
Departmental printers Faculty, Staff,
and student workers
Office spaces


Multi-Printer Queues

To use the printers above, you’ll need to add one of the print queues below to send documents over the network to a group of printers.

Print Queue Where they print to Color?
LabPrint all public lab printers black & white only
LabPrintColor all public lab printers color
Canon-Secure all Canon printers black & white only
CanonColor-Secure all Canon printers color
Faculty/Staff: when to use Canon-Secure (Click me!)
  • Ensures you’re the only person to access your print jobs, as you must release them manually.
  • Provides easy printing access across campus without having to install individual Departmental printers.
Printing in Color vs. Black & White (Click me!)

Double-check your print queue and the printer you’re releasing from!

  • color document sent to a Black & White queue will release in Black & White.
  • color document released at a Black & White printer will release in Black & White.


Direct Printer Queues

To print directly to a specific printer, a print queue is needed to send the job over the network.

Print Queue Canon or HP? Example:
BuildingRoom/Floor-Canon Canon Park-293-Canon
BuildingRoom/Floor-Printer HP Park-348-Printer


Releasing Your Print Job

Multi-Printer Queues: Where do I go?
For the these queues, jobs aren’t released immediately. Instead, you must go to any printer that you’d like to release from and follow the instructions below.
Multi-Printer Queues (Canons): (Click me!)
Haverford students:
To release your print job, tap “Login” and enter your College email and password.
  1. Swipe/tap your OneCard to login
  2. Tap Secure Print Scan
  3. Press Print
  4. Select the job(s) you wish to release
    To print all jobs in your queue, press Select all
  5. Press Print+Delete
  6. When finished, press Main Menu
  7. Press Log Out
Direct Printer Queues (Canons, HPs): (Click me!)

Your document(s) will immediately release upon sending them to the print queue.


Adding a Print Queue

Option 1: from a personal computer

Windows ()
  1. Press thekey on your keyboard
  2. Click theicon
  3. Click Devices
  4. On the left-hand pane, click Printers & scanners
  5. Click Add a printer or scanner
  6. Click The printer that I want isn’t listed
    it may take some time to appear

  7. Choose Select a shared printer by name
  8. Enter the address for the print queue you want to add
    Multi-Printer Queue: Public Labs (Click me!)
    BMC Community / visitors)
    • Black & White:
    • Color:
    Multi-Printer Queue: All Canons (Click me!)
    Faculty / Staff)
    • Black & White:
    • Color:
    Direct Printer Queue (Click me!)
    Faculty / Staff / student workers)
    • Canon:
    • HP:

    ¹Unsure? Ask a member of the department.

  9. Click Next
  10. If prompted, click Install Driver
  11. Click Next and then Finish
  12. If you are prompted to authenticate to print, enter your College username and password
macOS ()
  1. Click on theicon in the upper-left of your desktop
  2. Select System Preferences
  3. Click Printers & Scanners

    For steps 4-10, see the video below!

  4. Click the + in the bottom-left
  5. Select Add Printer or Scanner…
  6. Ctrl+click on the toolbar
  7. Select Customize Toolbar…
  8. Drag the Advanced icon to add it to the toolbar
  9. Click Done
  10. Click the Advanced icon on the toolbar

  11. Enter the following information
    • Type: LPD/LPR Host or Printer
      if this doesn’t work, try Windows printer via spoolss
    • URL:
      lpd:// or smb://  will auto-fill; leave this as-is

      Direct Printer Queue (Click me!)
      Faculty / Staff / student workers)
      • HP:¹

      ¹Unsure? Ask a member of the department.

    • Name: We recommend using the Queue Name, which is the last bit of the URL after the “/”.
    • Use: Generic PostScript
      if this doesn’t work, try Generic PCL Printer
  12. Click Add
  13. If prompted, check Duplexer and click OK
  14. Print a test page. If prompted to enter a username and password, delete any auto-filled info and enter your College username and password.

Option 2: from a College computer
(office, loaner, public, lab, etc.)

Windows ()
  1. Press thekey on your keyboard
  2. Click theicon
  3. Click Devices
  4. On the left-hand pane, click Printers & scanners
  5. Click Add a printer or scanner
  6. Click The printer that I want isn’t listed
    it may take some time to appear
  7. Select Find a printer in the directory…
  8. Click Next
  9. Find the print queue you’d like to add
    • Option 1: enter the print queue in the Name field, click Find Now
    • Option 2: leave all fields blank, click Find Now, scroll through the Search results
  10. Double-click the print queue name
  11. If prompted to install drivers, click Install
macOS ()
  1. Using Finder, navigate to your Applications folder
  2. Open Software Center
  3. On the left-hand pane, click Printers
  4. Select the print queue you’d like to add
  5. Click Install
  6. Wait some time for Software Center to finish installing the print queue


Scan & Copy (Canons)

Scan to Network Drive (Click me!)
For easy access to your scan(s), you may
want to map your Network Drive.
  1. Swipe/tap your OneCard to login
  2. Tap Secure Print Scan
  3. Press Scan
  4. Choose a destination
  5. Adjust your scan settings as necessary

    • Double-sided documents: select duplex
    • Receipts: change Same Originals to a mixed setting
  6. Press Start
  7. If prompted, select a paper size and press Start
  8. Follow the on-screen prompts and press Next
  9. To continue scanning, press Scan — otherwise, press Main Menu
  10. Press Log Out
Scan to USB (Click me!)
  1. Swipe/tap your OneCard to login
  2. Insert your USB into the printer
  3. Tap Scan and Store
  4. Select Memory Media
  5. Select your USB, typically labelled Memory Media (A:)
  6. Navigate to the desired destination of your document(s)
  7. Press Scan
  8. Adjust your scan settings as necessary
  9. Press Start
  10. For additional scans, place them on the scanbed and press Start again
  11. When you are finished scanning, press Start Storing
  12. Press the green Eject button in the bottom-right corner
  13. If prompted, press Remove
  14. Press Log Out

Want to learn more? Register with Canon e-learning using the Serial Number of your printer.


Student Workers: Departmental Printer Permissions

The following applies to: student workers, lab assistants, interns, etc.

Faculty and staff can grant access to a specific departmental printer for student workers that they supervise. This can be done in two ways:

  • If you use Group Manager, you can provide and revoke access.
  • If you don’t use Group Manager, email the Help Desk.
    • permissions must be requested in writing
    • the request must come from the relevant supervisor
    • contact the Help Desk to revoke permissions



If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Location: Canaday Library 1st Floor




Tech tips and resources at your fingertips day and night