Enroll/Unenroll Participants in Moodle

If you have a Teacher role in a Moodle course, you can enroll other participants in it to give them access. The role you give them determines what they can do in the course. See Which Role Should I Use? below for a list of roles and what they are permitted to do.

Prefer video? See the Enrolling Learners video tutorial for Moodle 3.8

Table of Contents:

Enrolling Participants

  1. Open your course, and select Participants in the left sidebar menu. (Don’t see the sidebar? Click the (Site navigation bars) in the top menu to display it.)

Moodle sidebar with Participants selected

  1. Click the ENROLL USERS button.
  2. Start typing the name, email address or ID number of a person you want to add in the search box beneath Select users. When the right person appears in the drop-down menu below the search box, click on that person to select them.
  3. Repeat step 3 until you have selected all of the people you want to enroll and added them to the Select users area of the dialog window. (Click the x next to a name to remove it from this section.)

  1. Under Assign role, choose the role you want to give the selected users.
  2. Click Enroll Selected Users and Cohorts.

Pro tip: Many community members have similar names or go by different forms of their names. Search for email addresses or ID numbers (which are unique) to be sure you have the right person. 

Removing Participants

  1. Repeat step 1 above to display the Participants list for your course.
  2. Find the user you wish to remove, go to the Status column, and click the trashcan (Delete) icon.
  3. Click Unenroll on the confirmation page to approve the change.

Note: You won’t be able to manually remove participants with the role of Registered Student, since these users were added through Bionic. They will be marked as suspended when they are dropped from the official Bionic course roster. To hide students who have dropped, use the Filter option above the participants list to show only Active users

Which Role Should I Use?

  • Use Auditor to give a participant permission to view course resources, participate in course activities, and receive grades.
  • Use Non-editing Teacher to give a participant permission to view and grade student coursework, and view students’ grades.
  • Only give a Teacher role to participants who need to do everything non-editing teachers can do AND upload, copy, edit and delete course materials and activities (Quizzes, etc.). Anyone with a Teacher role could accidentally delete or reconfigure parts of your course!

Auditors vs. Registered Students

These two roles have exactly the same capabilities: Auditors can do and see everything that Registered Students can do and see. The only difference between the roles is that Registered Students were enrolled by Bionic and Auditors were enrolled by a human.

Bionic feeds enrollment data to Moodle, but Moodle does not feed anything back to Bionic. This means that a participant’s role in a Moodle course has absolutely no effect on their registration status in Bionic. In other words:

  • Teachers can enroll a student in a Moodle course as an Auditor to give the student access while registration is being finalized.
  • That student must also officially register for the course in Bionic to receive academic credit for it.

Self-Enrollment and Bulk Enrollment Options

The enrollment methods above work best when you are only enrolling a few people at a time. If you need to enroll many participants in a non-academic course, Moodle admin can help.

  • We can bulk enroll many participants at once if you can provide us with an Excel or CSV file containing first name, last name, and college email address. Email this file to help@brynmawr.edu with the name of the course you want them to be enrolled in and the role they should be assigned.
  • We can also enable Self-enrollment for any non-academic course to enable Moodle users to enroll and unenroll themselves in it. Once this is turned on you can configure different options, such enrollment duration limit or a welcome email. Email help@brynmawr.edu for more information.

These options are not available for academic courses, where registration is controlled by Bionic.