Guest Access to Moodle Sites

Posted June 8th, 2019 at 1:30 pm.

By default, Moodle courses are created with guest access turned off. You can turn it on permanently or temporarily to give people who are not enrolled in the course guest access, which allows them to see everything you have posted to the course (including readings, forum posts, etc.), but not participate in course activities such as Quizzes. You can restrict guest access to invited users by creating a course password and sharing it with the people whom you wish to invite.

Guest Access for Academic Courses

The College recommends:

  • Enabling guest access during pre-registration and shopping periods so that interested students can view the syllabus and get a sense of the readings and course assignments
  • Disabling guest access after registration has closed unless there are pedagogical reasons to leave it open.

If students need to be able to submit assignments or take Quizzes before they have officially registered, you can temporarily enroll them in the course as an Auditor. However, please remind students that they cannot get academic credit for the course unless they officially register for it through Bionic and/or the Registrar’s Office before registration closes!

Controlling Guest Access to a Course

  1. Log in to your course and click Participants in the left-hand navigation menu.
  2. Click on the gear icon in the upper right-hand corner of the page and choose Enrollment Methods from the drop-down menu.
  3. On the next screen, underneath Manual enrollments, you will see Guest access. By default, Guest access is disabled (the eye icon has a slash through it). If you click the eye icon, this will enable Guest access. You can also click the gear icon (edit) and select Yes to enable or No to disable.
  4. If you only want invited guests to be able to access the course, enable guest access and then create a Password. Guests will need to enter this password in order to access the course.
  5. When you are finished, click Save changes.

Access Instructions for Guests

Please note that guest-accessible courses will not show up on a person’s Moodle Dashboard.

Users can search for guest-accessible courses by:

  • Typing all or part of the course’s full name or short name (e.g. HIST 102 F19) in the Course Search block on the Dashboard.
  • Navigating to the course category (e.g. Academic Courses > 2019-2020 > Fall > HIST) using the Filtered Course List toward the bottom of the Dashboard.

Courses that are guest-accessible will have an open lock/guest access icon next to the title in lists and search results. Guests should click on the title to enter the course; if a password is required, they will be asked to enter it at that point.

To give guests more direct access, copy the URL of your course from your web browser’s address bar and share it (and any course password) with them.

Guest Access for Non-BMC Affiliates 

People who do not have a Bryn Mawr username and password can access guest-accessible Moodle courses by first logging into Moodle as a guest using the Login as guest option on the login screen, and then finding and entering the course as described above.

We strongly recommend that you create a course password for sites that you are opening up to non-community members. Creating a course password is the only way to limit access to specific guests.

 

Filed under: Moodle Tags: , by Helen Chang

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