Events in Drupal

Posted May 23rd, 2018 at 2:33 am.

“Events in Drupal” are advertisements of your event on the web site and also in the Daily Digest. Please note you will still need to book your room through the Conferences and Events department.

Creating an Event:

  • Drupal Users: Content->Add Content->Event.
  • Non-Drupal Users: Navigate to and select “Promote Your Event” from the left hand menu, then click on “Event/Daily Digest Submission Form”

anonymous user way to promote event form

Main Content:

Event Title: Use an effective title, since this will display on the website. Briefer is better. If the actual name of the event is more than a handful of words, consider using a shortened title in this field and the expanded version in the body of the page.

Event Type: Choose from the dropdown menu.

Primary Image:

  • Title is used as the image caption, as well as a tool tip when the user hovers the mouse over the image.
  • Alt is used by screen readers for accessibility (required).
  • Use the crop tool after uploading your image to set crops as described below.
  • Minimum pixel width of the original image should be 1200 pixels for landscape formats, 565 for portrait and thumbnail-only formats.


showing alternative text field

Primary Image Types:

  • Wide or Double-Wide: Image is displayed above the body text, in a wide or double-wide (landscape) format.
  • Portrait: Image is displayed to the right of the body text, in a tall (portrait) format.
  • Thumbnail Only: image is not displayed in on the event node, only as a thumbnail in the events feed. This image is also displayed as a thumbnail (square format) in an Events Teaser.

Event Audience: Choose from dropdown menu.

Event Location: Choose from the dropdown menu, which includes “Off-Campus Event” or “Other.”

Location Detail: Enter details about the Event Location, like a room number or street address, and more information if selecting Other as the location.


event location and location detail in form

DATE/TIME: This is defaulted to today’s date/time. Please use the date picker to choose the correct date for your event. Please be sure to enter an end date/time for your event.


date picker example

Email of person submitting this form:

  • Drupal User: your email will, by default, be filled in.
  • Non-Drupal User: this field will be blank but is a required field so that Communications can follow up with publishing all the information needed for your event.

Event Contact Name: The person running the event, which could be different from the person filling in the form.

Event Contact Email: The person running the event, which could be different from the person filling in the form.

Blurb: A short summary of the event. This will appear in all events feeds as well as on the event page.

Event Description: Optional. Use this to add more information for the event. Do not repeat the blurb information as it will then appear twice.

  • Images and links may be inserted into the “Event Description,” as with any page.
  • Videos that are already uploaded into Drupal as a Video content type can be added into the “Video” field.
  • Other videos or other embedded content may be embedded by Administrators, Site Editors, or users with the Full HTML Embed role.
    • Edit the embed code to set width to 95% to make the video look good in all display sizes. Otherwise it may overlap with the right column content. Example code:
<p><iframe allowfullscreen="" src="" frameborder="0" height="315" width="95%"></iframe></p>


blurb and description fields in form

Syndication (required):

Primary Section: This is Events, by default.

Secondary Section: This allows the event to appear in additional relevant sections. For example, a Chemistry event would appear on the events landing page, but could also appear in the Chemistry section.

Topics: These are additional terms determined by Communications that permit Events to appear in additional relevant locations–for instance, a feed of event items about the topic “Humanities”


These may be included, as with any page.

Sidebar Content:

Call to Action: Provide a title and url for the blue Call to Action button that will appear in the right sidebar. Some examples of what to use this for are “Register Now”/registration url or “Facebook Event Page”/facebook url.

Image Galleries: Add images that will appear in a gallery in right sidebar.

  • Visitors may view the full size images and browse the gallery by clicking on an image.
  • Be sure to enter a title for each image, as well as alt text. Images without titles will use the image file name (such as owl27.jpg) as a title.

Custom Sidebar Text: Brief custom text with rich text formatting.

Related Links: Related Links will display in the right sidebar.

Daily Digest:

To Opt Out of Daily Digest Publication: You can also choose not to publish your event in the Daily Digest by checking the box next to that selection.

Daily Digest Date picker: This will promote your event to the Daily Digest e-newsletter on two specific dates you pick with the date picker as well as on the day of the event.

What to Expect Upon Pressing the Save Button:

  • You will receive a message stating your event has been submitted for review.
  • The event will remain unpublished until Communications can review it.
  • If any additional information is necessary, you will be contacted by Communications.
  • When your event is approved and published, you will be contacted by Communications.
  • Your event will appear on the Events Landing Page on the date of your event.
  • If you did not opt out of advertising in the Daily Digest, your event will be advertised on the day of the event and on the dates you selected in the Daily Digest.
  • If you choose to add an event feed to a page in your section (either listed by section or topic), your event will appear there only if you have chosen either the section or topic upon creation of your event. Feeds can be set up for current and past events. See below for details.

Displaying Events on Other Pages

Lists of events, or individual events, may be displayed on any landing page via the Embedded Content tab.

  • Embed a single Story. Type part of an event title to find it, then save the page, and use “customize this page” to move the article block if needed.
  • Story Views display lists of events.

Titles vs teasers:

  • Titles only.
  • Event teaser — includes a thumbnail and blurb.

Sections vs terms

  • per section — list only events with that section assigned. Example: For the Biology department, we might choose “event headlines — Titles Only per section: 5 items” to get a list of 5 Biology events to display in their homepage sidebar.
  • by term — use to get a list of events by Topic, e.g. STEM.

5 items vs 10 items

  • 5 items will list up to five items (depending on how many events are available for the section or term). Good for use in a sidebar.
  • 10 items will list up to 10 items (depending on how many events are available for the section or term). If more than 10 events are available, a pager will be included. Good for use in the main part of a page.

Adding a title to an embedded events feed:

  • Click “customize this page” on the page with the feed.
  • Click the gear icon above your feed.
  • Check “override title” and enter your desired title.
  • Click “continue.”
  • Click “finish.”

Embedded content not displaying as expected, or not displaying with titles you set? Refresh the page. Still not working? Contact Web Services for help.


Filed under: Drupal CMS Intermediate and Advanced Tags: by Juliana Perry

Comments are closed.