When to Use the Outlook 2016 Desktop Client

Posted May 21st, 2016 at 12:23 pm.

LITS recommends using the Outlook Web App (OWA) for email and calendar. OWA provides a simple, streamlined mail and calendar experience with the functionality required by the majority of community members.

For a small number of functions, the Outlook 2016 desktop client is required or recommended for an improved experience. See below for differences between the two and recommended uses for the desktop client.

Outlook Web App (OWA) is accessible via any desktop or mobile web browser at http://webmail.brynmawr.edu.

Recommended for:

  • everyday email and calendar tasks such as sending and receiving messages and files, scheduling meetings, and sharing mail folders and calendars
  • email and calendar management in delegated accounts

Outlook 2016 Desktop Client can be installed on your computer with Office 2016, and available for download via Software Center.

Recommended for:

  • extensive daily management of multiple of shared mailboxes
  • complex or frequent email and calendar management in multiple delegated accounts

Required for

  • Mail Merge
  • setting up email and calendar delegation access to your own mail and/or calendar
  • sharing contact lists with others, using contact lists shared with you
  • using multiple signatures (please note that when using a shared or delegated mailbox in OWA, you can use a signature specific to that mailbox)
  • managing sent mail with rules

If you’re not sure whether or not you need the Outlook 2016 Desktop Client, contact the Help Desk.

Filed under: Calendar,Email,Microsoft Office 2016,Office 365 Online,Outlook by Melissa Cresswell

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