Using OneDrive

OneDrive for Business is Office 365’s cloud storage platform, providing a place in the cloud where you can store, share, and sync your work files. You can update and share your files from any device with OneDrive for Business. You can even work on Office documents with others at the same time. This post provides an overview of commonly used functions to help you get started with OneDrive. When considering uploading files to OneDrive, please reference the Data Handling Policy to ensure the file is appropriate to store on OneDrive.

Below are instructions for uploading files to OneDrive for Business within Office 365. For uploading files from your desktop using the OneDrive Sync Client, see Syncing OneDrive With Your Computer. We’ve also included a quick syncing how-to in this OneDrive overview:

OneDrive Basics Video (mobile-friendly version)

The Basics

What is OneDrive for Business?

Uploading Files

Upload Documents to OneDrive for Business [VIDEO]

Log in to Office 365 and select the OneDrive app from the App Launcher.

1 - app launcher

Locate the file(s) or folder(s) you wish to upload to OneDrive. Select and drag the file(s) or folder(s) to the OneDrive app within your browser in the space where it says Drag files here to upload.

2 - drag here to upload
Upload by drag and drop


From the OneDrive app, click the Upload button. Select the file(s) or folder(s) you wish to upload to OneDrive. Click Open.

3 - use upload button
Use the upload button

Creating & Using Folders

To create a folder in OneDrive, click on the New Button in the upper-left. Then click on Folder.

6 - creating folders

Name your folder and press Create.

7 - naming folders

Moving Files into Folders

Click on the target file(s) and drag them to the target folder.

8- drag files to folder


Select files and choose a folder by clicking on the checkmark to the left of the file.

9 - choose a folder

A contextual menu will appear at the top of the page. Click on the Move to button.

10 - move to button

A menu will appear on the right sidebar. Select the folder to which you’d like to move your file(s). Clicking on the chevron will show any sub-folders. Click on the Move button to complete the move.

11 - finishing moving

Note: When working within sub-folders, you can click and drag files into a parent folder.

12 - moving files to parent folder

Sharing Files & Folders

Files uploaded to your OneDrive can be shared with others within the BMC community and beyond. You can also share folders with others, allowing you to permit access to all files within the shared folder.

Additional Features

Viewing and Restoring Previous Versions of OneDrive Files

Changing Views

By default, your files in OneDrive will be viewed in a list format. To view your files as tiles, click on the view button (shown below) in the upper-right corner. Click again to change back to list view.

4 - changing views

Sorting Files

To quickly sort your OneDrive files by modified, modified by, file size, ascending, or descending, click on the Sort button in the upper-right corner.

5 - sorting files

Add an attachment in the Outlook Web App

Offline Use

Once your computer is synced with OneDrive, you’ll be able to access your OneDrive files even when you aren’t connected to the internet. When syncing your computer with OneDrive, you’ll be asked to choose which OneDrive folder(s) you’d like to sync to your computer. Any folders that are synced will be available when you’re offline.

Furthermore, any changes made to OneDrive files when you’re offline will be saved to OneDrive the next time your computer is connected to the internet.

Haven’t synced your computer with OneDrive yet? See the Synching OneDrive With Your Computer tech doc:

OneDrive for Mobile Devices

Did you know there’s a OneDrive app for your mobile devices? With the OneDrive app, you can access your OneDrive files and save files to OneDrive directly from your mobile device.

For more information about the OneDrive mobile app and other Microsoft Office mobile apps, see the MS Mobile Apps tech doc: