Teaching Online with Teams

Posted March 13th, 2020 at 9:46 am.

Installing and Setting Up Teams

  1. The first step is to obtain the Teams client. This is available to download for Windows, Mac, iOS, and Android from Microsoft. If you are unable to download Teams, you can access the web version by logging in on the Microsoft Teams page. Microsoft Teams is part of Office 365. Because you are a Bryn Mawr community member, you are entitled to the licensed version of both the web and Desktop version of Teams.
    • Note: We recommend that if you access the web version of Teams, use Chrome since it does not work in Firefox or Safari.
  2. Open Teams on your computer and log in with your College username and password. Like other Office 365 platforms, Teams is protected by Duo Authentication. Make sure to have your authenticating device around.

Note: Upon entering the Teams desktop app for the first time, you may see a window on your screen that lists specific Teams you’re not a member of (e.g. Admissions); you can ignore this. You don’t need a Team to host classes or meetings.

Scheduling classes:

We recommend using Outlook to schedule a Teams meeting for your class. With Outlook you can find Tri-Co community members more easily than within the Teams app.

  1. Schedule a meeting.
    • If you use the Desktop version of Outlook, switch to the calendar, click Meeting, and then the Teams Meeting button.
    • If you use Outlook Web Access (Webmail), switch to the calendar, click New Event and then Add Online Meeting (to the right of the room/location field), then select Teams Meeting.
    • Set the date and time as you would normally.
  2. Make your meeting recurring to generate one unique link that will work for all of your class sessions.
  3. Invite yourself and any BMC colleagues who will be hosting the class or meeting, but not your students – this comes later*.
  4. Outlook will automatically generate a “Join this Meeting” link and a dial-in number. Hit send, and this info will be shared with your attendees in the description field of the event.
  5. Click on the event you just set up in your calendar to open the details
  6. Right-click (or control + click on a Mac) on the Join Teams Meeting in the description field of your event link to copy the URL.
  7. Share the copied link via Moodle by sending an announcement and/or posting it on your class page.

*Note: We strongly recommend this workflow as opposed to adding students to your calendar meeting. It will be easier for you, especially if you have a large class. Besides, by posting the link in Moodle you ensure that all your Tri-Co students have exactly the same experience when trying to access your online class.

Hosting your Meeting:

  1. Joining a meeting
  2. Sharing a desktop or a file in a meeting:
    • To share your screen, a specific app, or a file in a meeting, click Share desktopShare screen button  in your meeting controls.
    • You may need to grant Teams access for screen sharing and recording. If so, Teams will guide you through the process via its pop-up prompts.
    • Microsoft covers the difference between the available options of screen and file sharing
      • Note: Teams should not be used for any kind of archiving or permanent storage for files. If you need a file permanently, we suggest keeping it on another platform (OneDrive, Moodle).
  3. Managing your meeting:

Letting your students in

Your students do not need a Teams account to join. They should be able to join through their browser (EXCEPT for Firefox and Safari) or by downloading the Teams app once they click your meeting link.

Microsoft provides documentation you can send to your students as a resource

Since your students will be joining the meeting as guests, they will by default enter the lobby before getting admitted by you. Teams will alert you when someone is waiting in the lobby.

Click Admit to let them into the meeting, or View lobby to admit or deny them, as well as see a list of everyone who’s waiting.

 

Breaking up your class into smaller groups:

Teams does not natively support group break-out voice or chat (i.e., on-the-fly dividing your students into smaller groups for class discussion, collaboration).

If your class is made up only of Bryn Mawr Students, they will need to sign-in to Teams and search for each other in the chatbox. This will not work with Haverford students because they do not have a login in Teams. Faculty have successfully work around this limitation by pairing Bi-Co students and/or having them use another platform (phone calls, Google Hangouts, Moodle, etc)

Note: We can only offer support with Moodle and Teams.

 

More general information about using Teams is available at http://techdocs.blogs.brynmawr.edu/8308.

If you have questions or need additional assistance, please contact the Help Desk at 610-526-7440 or help@brynmawr.edu.

Filed under: Academic Software,Teams,Web Conferencing Tags: by Nathalia Santos

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