Scheduling Course Meetings with the Moodle Zoom Activity

Posted August 6th, 2020 at 11:10 am.

The Zoom activity in Moodle makes it easier to schedule and join Zoom meetings for a particular course:

  • Course participants are automatically invited to any meetings scheduled through through the Zoom activity.
  • Moodle also add course-level events to Moodle calendar for Zoom meetings that have a time and date.
  • Participants can see and join meetings by opening the Zoom activity or clicking on the meeting link in the Moodle calendar event.

(Hosts and participants will also see course Zoom meetings in the Zoom web interface and desktop and mobile apps along with their other Zoom meetings.)

Add the Zoom Activity to a Course

You must have a Teacher role to set up the Zoom activity. 

  1. Log into your course and Turn editing on if it isn’t already.

  1. Click + Add an activity or resource where you want to place the Zoom activity (we suggest the top section).

  1. Choose Zoom and click Add.

  1. Give the activity a name (e.g., “Class Zoom Meetings” and click Save and return to course.

You can click on this activity to create and manage course-related Zoom meetings. When other participants click on the link they will be able to see and join upcoming meetings.

Scheduling Meetings through the Zoom Activity

  1. Log into the course and click on the Zoom activity to open an embedded Zoom window, as shown below.

Screen shot of Zoom activity in Moodle

  1. Click Schedule a New Meeting button in the top right.
  2. Zoom puts the Moodle course title into the Topic field for you. You can edit this, but be sure to keep some of the course number or title so participants will recognize it in the Upcoming Meetings list of their Zoom app.
  3. Check the Recurring meeting box (beneath Duration) if:
    • You are setting up a series of meetings that occur at the same time of day (e.g., MW 10-11am).
    • You want a meeting link that does not have a date and time associated with it. Under Recurrence, choose No Fixed Time. (Warning: Undated Zoom meetings are hard to find. They do not appear on the Moodle calendar. In Zoom, they are in a generic “Recurring” section that is underneath all scheduled meetings in the Upcoming Meetings list.)
  4. For meetings that have will have dates and times:
    1. Use the When fields to enter the date and the start time (of the first meeting if this is a recurring series).
    2. Use Duration to set how long each meeting will last. (Note: This is just the time that will be marked on people’s calendars. The meeting link will continue to work outside of this window.)
    3. If you checked Recurring meeting:
      1. Set Recurrence to control how often the meeting repeats. For classes that occur on multiple days of the week, choose Weekly, then check which days — e.g., Monday and Wednesday for a MW course.
      2. Specify an End Date for the series or the number of sessions it repeats.
  5. For the simplest set-up, leave the default options in place for other settings, scroll down to the bottom of the embedded window and click Save.

Joining and Managing Course Zoom Meetings

Participants can see, join, and (if the host) manage meetings created through the Moodle Zoom activity in several different ways.

From the Zoom activity:

  1. Open the Moodle course and click on the Zoom activity.
  2. The Upcoming Meetings tab lists all future course meetings — click the Join button next to a meeting to join it (or the Start button if you are the meeting host).
  3. The Cloud Recordings tab will house links for any previous meetings that were recorded to the Cloud. By default, these are also uploaded to the “Recorded Meetings” folder of the recorder’s personal Panopto folder (My Folder).

If you are the meeting host, you will see Delete buttons next to meetings, which you can use to cancel them. If you need to edit meeting settings or reschedule a meeting, click on the meeting topic, then Edit meeting. (You can also log into Zoom to edit and delete meetings.)

From the Moodle calendar:

  1. Click Calendar in the left sidebar. (If the left sidebar is not visible, click the (three bars) at the top left to unhide it.)
  2. Find the event for the meeting you want to join and click on it to open.
  3. Click on the “Click here to join Zoom Meeting … ” link as show below.

From Zoom

  1. Log into your BMC Zoom account at https://brynmawr-edu.zoom.us or launch the Zoom desktop or phone app.
  2. Your course-related meetings will show up in the Upcoming Zoom meetings (among other scheduled meetings).
  3. Start, join, and/or edit meetings just as you would any other Zoom meetings.
Filed under: Integrations,Zoom Tags: by Jenny Spohrer

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