All posts by Grace Cipressi

Convert Documents to More Accessible Formats with Sensus Access

The Sensus Access Document Converter is an automated, self-service system that converts documents into alternative file formats that work with different assistive technologies.

Prefer video? See this demo from Sensus Access.

File types that can be imported (click to expand)
  • PDFs
  • Microsoft Office documents (.doc, .docx, .ppt, .pptx)
  • Text files (.txt, .rtf, .asc),
  • LaTeX files (.tex)
  • Web pages (.xml, .htm, .html)
  • E-books (.epub, .mobi)
  • Images (.tiff, .tif, .gif, .jpg, .jpeg, .bmp, .png, .pcx, .dcx, .j2k, .jp2, .jpx, .djv)
Output file formats (click to expand)
  • Text or Word files
  • Tagged (accessible PDFs)
  • E-books (with or without synchronized audio)
  • MP3 audio files
  • DAISY talking books
  • Braille

Converted files will be emailed to your brynmawr.edu address when the process is complete. Turnaround times range from a few minutes to several hours depending on the length of the document and the type of conversion.

Note: The Document Converter is designed to convert accessible documents into alternative file types. Although it can improve the accessibility of a scanned PDF or image file, it can’t make them fully accessible. A human must check the accessibility of the output file and fix any issues before posting it to Moodle or a College website. (See Create Accessible PDFs with Adobe Acrobat and Create Accessible Documents in Microsoft Word for how-to instructions.)

How to Use the Document Converter

  1. Go to the Bryn Mawr College Document Converter page.
  2. Scroll down until you see the Document Converter window under Getting Started.
  3. Choose your Source:
    • File — upload a file that needs to be converted
    • URL — provide a direct link to a file that needs to be converted
    • Text — paste text to be converted into a text box
  4. Follow the on-screen instructions; see sections below for detailed instructions for each source type.

File or URL as Source

  • Step 1-Upload your document:
    • If you chose File as your source, click Choose File to browse for and select the file, then click Upload.
    • If you chose URL, enter it in the URL box and click Fetch and Upload.
    • In both cases there is a file size limit of 50MB. If your file is larger, see if you can split it up into multiple files. If it is an image or a scan, check whether it was saved at a higher than necessary resolution and reduce to 300-600 dpi.
Note: Fetch and Upload will fail if the Document Converter cannot access or download the file (for example, if a login is required). If this happens, download the file to a computer and use the Upload source option instead.
  • Step 2- Select Output Format — choose the format for the converted document from the drop-down menu.
    • MP3 — text-to-speech conversion to an audio file; more languages supported than for Daisy formats
    • DAISY full text and audio Daisy talking book file; fewer languages supported than
    • DAISY full math and audio — improved handling of math content, but only available in a few languages
    • Braille
    • E-book — reflowable-text (with or without synchronized audio) formats used by e-book reader devices and software, e.g., Kindle, Nook, Apple Books, Kobo, Bluefire, etc.
    • Accessibility conversion — converts image files or image-only PDFs into files with screen-readable text
  • Step 3-Specify Auto Options — choose settings for the different options available for that format:
MP3 options
  • Language: Select the language that your file is written in. For some languages, you may also have a choice of recording voices.
  • Speed: Choose the speed at which you would like the text read.
DAISY full text and audio options
  • Language: Select the language your file is written in. (If it isn’t listed, check whether it is an available language for MP3 conversions.)
DAISY full math and audio options
  • Language: Select the language your file is written in. (If it isn’t listed, check whether it is an available language for Daisy without math or MP3 conversions.)
Braille options
  • Language: Choose the language the file is written in. (If a language is not listed, Sensus Access does not currently support conversion to Braille for that language.)
  • Contraction Level: Choose the Braille contraction level for the conversion.
  • Target Format: Choose a format.
 E-book 
  • Format: Choose MOBI (Kindle) if the e-book will be read with Kindle; otherwise, choose EPUB3 with media overlay (includes a synchronized text-to-speech audio recording), EPUB3 (no audio), or EPUB (for old devices).
  • Baseline font size: Choose a default font size.
Accessibility conversion 
Note: If an output format above isn’t listed, it means that the Document Converter cannot convert the source file type you uploaded into that format. Choose a different output format or save your input file as a type that the Document Converter can convert to the format you want. For example, the Document Converter cannot create a Daisy file from a PDF; you could either convert it to MP3 instead or open the PDF file and save as a Word document (.doc or .docx), which the Document Converter can convert to Daisy.
  • Step 4: Enter Email Address and Submit Request, type in your brynmawr.edu email address in the text box and click Submit.

Text as the Source

  • Step 1- Enter Text: click inside the text box, type or paste in copied text, and click Upload.
  • Step 2- Select Output Format, select the format for the converted tex:
    • MP3 — text-to-speech conversion to an audio file
    • Braille
    • E-book — reflowable-text (with or without synchronized audio) formats used by e-book reader devices and software, e.g., Kindle, Nook, Apple Books, Kobo, Bluefire, etc.
  • Specify details for that format under Step 3-Specify Auto Options:
MP3 options
  • Language: Select the language that your file is written in. For some languages, you may also have a choice of recording voices.
  • Speed: Choose the speed at which you would like the text read.
Braille options
  • Language: Choose the language the file is written in. (If a language is not listed, The Document Converter does not currently support conversion to Braille for that language.)
  • Contraction Level: Choose the Braille contraction level for the conversion.
  • Target Format: Choose a format.
 E-book options
  • Choose MOBI (Kindle) if the e-book will be read with Kindle; otherwise, choose EPUB3 with media overlay (includes a synchronized text-to-speech audio recording), EPUB3 (no audio), or EPUB (for old devices).
  • Baseline font size: Choose a default font size.
  1. Step 4: Enter Email Address and Submit Request, type your brynmawr.edu email address in the text box and click Submit.
Note: Text input cannot be converted directly to Daisy or MP3 files. If you need these formats, paste the text into a word processing program like Word or Google docs and save it as a .docx, .rtf, or .txt file, then choose Upload as a source and upload that file to convert it.

More Resources

Accessiblity Features in Office365: Immersive Reader

Table of Contents

  • What is Immersive Reader?
  • How to Open Immersive Reader
  • Features
  • Text Preferences
  • Grammar Options
  • Reading Preferences
  • Voice Settings
  • Questions?

What is Immersive Reader?

Immersive Reader is an inbuilt feature now available among a variety of Microsoft platforms. Immersive Reader provides a variety of tools to support reading and comprehension. Without altering the original text, Immersive Reader allows you to change how the text appears to you so you can read it more comfortably. Microsoft continues to expand its list of platforms on which Immersive Reader is offered and updating their Immersive Reader site with the most current information.

Learn how to access Immersive Reader in Outlook

Learn how to access Immersive Reader in Teams, Word, Edge, PowerPoint, and Forms.

Features

When you open Immersive Reader your screen will transform to fill the screen. On the upper right corner, you will see icons for Text Preferences, Grammar Options, and Reading Preferences.

Text Preference

In this panel of the menu, you can make changes to the way text appears on your screen.

  • Text Size: Move the slider to change the text size.
  • Increase Spacing: Toggle the switch to increase both the spacing between letters and the spacing between lines of text.
  • Font: Choose whichever font is easier for you to read (options include Calibri, Sitka, or Comic Sans).
  • Theme: Choose the background color that is most comfortable for you. To see more options, click More colors.
  • Show Source Formatting: Toggle this switch to view the text with or without its original formatting.

Image of the text preferences menu in Immersive Reader

Grammar Options:

  • Syllables: Toggle this switch to have each word broken up into syllables.
  • Parts of Speech: With this tool, you can identify words by their part of speech. Toggle on which parts of speech you would like to be identified. The parts of speech you have selected will appear in a different color now. If you would like to change the color of each part of speech, click (the drop-down menu) before each part of speech on the menu and select your preferred color.

Image of grammar options menu in Immersive Reader

Reading Preferences:

  • Line Focus: Turning this on will provide screen masking. You can select to have one line, three lines, or five lines of text shown at a time.
  • Picture Dictionary: When this feature is toggled on, you can click words in your text to show a picture depicting the word.
  • Translate: Using the drop-down menu indicating to Choose a language to select the language you would like to read the text in. Next, choose whether you would like the text to be translated by word or the entire document by toggling the corresponding toggles.
    • By word: When you click a word, a box will appear with a translation in the language of your selection.
    • Document: The entire document will be translated into the language you selected. However, the original text will still appear in its original language once you exit the Immersive Reader.

image of reading preferences in immersive reader

Voice Settings:

To read the text aloud, click the blue arrow at the bottom middle of the Immersive Reader screen. To pause the reading, click this arrow again.

To change the voice settings, click the Voice Settings button.

  • Voice Speed: Move the slider to make the reading speed faster or slower.
  • Voice Selection: Select either a female or male voice to read your text aloud.

image of voice settings menu in Immersive Reader

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor

Read&Write Features

Read&Write is a tool that helps with reading, writing, researching, and organization. This article explains the features in the Read&Write extension for the Chrome web browser. Some features may not be available in other versions of Read&Write.

The headings below list the features on the Read&Write toolbar from left to right.

Read and Write toolbar

Adjust the Toolbar

  • Click (Adjust the toolbar) and drag the toolbar to reposition it on screen.

Prediction

  • Click the text Prediction icon, then begin typing anywhere on a web page — for example, in a search bar, in a Google Doc or online Word doc, or an email — to see a list of suggested words as you type, as pictured below.

word prediction feature

  • Click on a suggested word or press CTRL and its number in the list to insert it at the text cursor.
  • Hover the cursor over a word in the list to hear it spoken.

 

 

Hover Speech

  • Click the Hover Speech icon to turn on Hover Speech mode on and off. When this mode is on, Read&Write will read words aloud as you move your cursor over them in your web browser.
  • Click (Pause) to pause and resume reading aloud.
  • Click (stop) to end reading aloud for the current paragraph, but continue reading aloud when you move the cursor over other paragraphs. (If you want to turn Hover Speech mode off completely, click the Hover Speech icon instead.)

Dictionary

  • To see the definitions of a word, double-click on it to select it, then click the Dictionary icon.
  • The definitions will appear in a pop-window, as pictured below. (You can click and drag the pop-up window to move it if needed.)

dictionary feature

  • Click (arrow) next to a definition to have it read aloud.
  • Click (Exit) at the top of the pop-up window to close it.

 

Picture Dictionary

  • To see a visual depiction of a word, double-click the word to select it then click the Picture Dictionary icon.
  • Pictures related to the word will appear in a pop-up window, as pictured below.  (You can click and drag the pop-up window to move it if needed.)
  • Click (Exit) at the top of the pop-up window to close it.

picture dictionary

Play

  • Click to have Read&Write begin reading an entire page aloud, starting at the currently selected word. (You do not need to move your cursor over the words as you do with Hover Speech.)

Pause

  • Click (pause) to pause and resume reading aloud.

Stop

  • If Hover Speech mode is on, clicking (stop) ends reading aloud for the current paragraph only. Other paragraphs will be read aloud as you move the cursor over them. If you want to turn Hover Speech mode off completely, click the Hover Speech icon instead.
  • If Hover Speech mode is off, clicking (stop) ends reading aloud.

Screenshot Reader

  • If Read&Write fails to read text on a page, it is probably part of an image or graphic that contains only pixels, rather than readable characters.
  • If this happens, click on the Screenshot Reader icon, then use your cursor to click and drag a box around the part of the page containing the text that wasn’t read. Read&Write will take a screenshot of that area, use a process called optical character recognition (OCR) to identify letters and turn them into characters, then read those characters aloud.

Audio Maker

  • Highlight onscreen text, then click the Audio Maker icon to create an MP3 file of it read aloud using text-to-speech. This file will download automatically; you can move, copy and play it as you would any other MP3 audio files.

Web Search

  • Double-click on a word to select it, then click the Web Search to do a Google search for that word.

Screen Mask

  • Click the Screen Mask icon to turn screen masking on and off. Screen masking darkens everything except a horizontal band of your screen to help you visually focus on the line of text you are currently reading.

screen masking

  • Move your cursor up and down to move the line of focus; scroll as usual to advance through the webpage.
  • Click (Options) to adjust the appearance of the screen mask.
  • Click (move) to reposition the mask control icons.

Talk & Type

Talk & Type allows you to dictate what you want written. To use this feature, click the Talk & Type icon. You may be prompted to allow permission to your microphone. Click Allow to continue. Click the area where you would like to type. Then, speak aloud the words you would like typed. The Talk & Type feature will automatically transcribe what you have said.

Translator

To use the translator feature, double click on a word you would like to translate into another language. Then click the Translator icon . A pop-up window providing a translation will appear.

translator feature

Highlight

To highlight your text on screen, use your mouse to highlight the text you want, and then click one of the following highlight buttons in the toolbar: Yellow, Green, Blue, and Pink. You can highlight with all of these colors on the same screen.

hihglights on webpage

Clear Highlights

Click the Clear Highlights icon to clear the highlights from your web page. First, select the highlighted text that from which you want to clear the color. Second, click the clear highlight button. The highlight will disappear.

Collect Highlights

This feature allows you to collect all of the text you have highlighted into a Word doc along with a link back to the original source.  To use this feature, click the Collect Highlight icon. A menu will pop up. Click the checkbox next to each color you would like to have exported to your Word doc. Then click OK. The Word doc will generate and appear on your screen.

menu to select which highlights to collect

word doc with all the highlights

Vocabulary

This feature creates a vocabulary list with definitions from the words you have highlighted on screen. First, highlight individual words you would like to include in your vocabulary list. Second, click the Vocabulary icon. A Word doc will automatically generate which will include the vocabulary you highlighted, along with a definition, a picture description, and a blank space for you to add notes and change the font style and line spacing.

word doc vocabulary list

Simplify Page

The simplify page feature allows you to transform the look of the webpage to show only meaningful text and images. To use this feature, click the Simplify Page icon. The screen will transform and you will see a menu appear at the top of the webpage. This menu provides options for your to choose how much or little simplification you want on the screen, as well as the color contrast of the text and background, font style, and line spacing.

page in a simplified format

Practice Reading Aloud

This feature allows you to record yourself reading a passage of text from the website you are visiting aloud and then listen to the playback. When you click the Practice Reading Aloud icon, instructions will appear on your screen prompting you through the recording process.

practice reading aloud screenshot

More

Click the More icon to access additional features. The features under the More menu are: Options, Help & Support, Send Feedback, or Navigate to texthelp.com.

  • Options: Click Options to customize the appearance of your Read&Write tool bar, to adjust the language features, speech, screen masking, and other features.

options menu

  • Help & Support: Click Help & Support to access Texthelp’s help documentation.
  • Send Feedback: Click Send Feedback to offer feedback to Texthelp about your experience with Read&Write.
  • Texthelp.com: Click Texthelp.com to go to that website.

Turning on Subtitles in PowerPoint

Table of Contents

  • Introduction to PowerPoint subtitles
  • Web
  • Windows
  • Mac
  • Best Practices
  • Questions

Introduction to PowerPoint Subtitles

PowerPoint can create automatic speech recognition (ASR) subtitles during a presentation in a variety of languages. This feature is available on the web, Windows, and Mac versions of PowerPoint.

Web

  1. Click Slide Show.
  2. Click Always Use Subtitles.  Clicking Always Use Subtitles will enable subtitles in your presentations until you choose to turn off the feature by clicking this button again.
  3. Open the subtitle menu by clicking the down arrow or “v” next to Always Use Subtitles.

Subtitle Settings in PowerPoint Online.

  1. Click Spoken Language to select the language the presenter will be speaking in. Be mindful that PowerPoint will only pick up the speech of the person who is using the computer on which the presentation is running (or a microphone connected to that computer.)
  2. Click Subtitle Language to select the language you want the subtitles to appear in. The spoken language and subtitle language selections do not need to be the same language. (If you choose a subtitle language different than the spoken language, PowerPoint will provide a computer generated translation into your chosen subtitle language.)
  3. Select where you would like the subtitles to appear in your presentation by clicking either Below Slide or Above Slide. (It is a best practice to avoid using the options Bottom (Overlaid) and Top (Overlaid) since both of these options might overlap with your presentation slide text making both your slides and captions difficult to read.)
  4. Optional: You can click Audio Settings to choose which microphone you would like to use to pick up the speech that will be subtitled. This option is automatically set to your computer’s default microphone. To choose your microphone:
    1. Click Audio Settings.
    2. Click the drop down menu under Microphone.
    3. Click on the microphone option you want to use.
    4. Click on your presentation to exit the Audio Settings menu.
    5. Click anywhere on your presentation to exit the Always Use Subtitles menu.

When you start your presentation, subtitles will begin to appear. Usually, the subtitles are delayed for a few seconds when you first start speaking.

If you would like to turn off subtitles in the middle of presenting, you can:

  • Toggle subtitles on and off by pressing the J key.
  • Click the Use Subtitles button on the toolbar below the main slide while presenting.

Windows

Always Use Subtitles checkbox in Slide Show tab

  1. Click on Slide Show.
  2. Mark the checkbox next to Always Use Subtitle.
  3. Continue at Step 4 of the Web version instructions above.

Mac

Settings for Captions and Subtitles are on the Slide Show tab in PowerPoint.

  1. Click on Slide Show.
  2. Mark the checkbox next to Always Use Subtitle Settings.
  3. Click Subtitle Settings to open the menu.
  4. Continue at Step 4 of the Web version instructions above.

Best Practices

To ensure the best quality subtitles:

  • Speak clearly and deliberately.
  • Eliminate background noise.
  • Ensure a good internet connection.

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor