All posts by Melissa Cresswell

Graduating Students – Account Access

When a student graduates, access to a variety of College accounts and online services changes. Please be mindful of the following timelines when moving data and setting up post-graduation accounts.

Office 365: Email and OneDrive
  • Ninety (90) days after you graduate, you will lose access to your college Office 365, email and OneDrive account. If you’d like to save anything from Office 365, email, and OneDrive, you must do so before the end of this 90-day period. LITS cannot restore Office365 access or recover email or files for individuals who have lost access.
  • Bryn Mawr does provide an email forwarding service, which lets you forward e-mail received at your brynmawr.edu to another e-mail address. Please note:
    • You will not be able to set up alumnae/i e-mail forwarding more than 30 days before you graduate.
    • Once you set up this service, emails will begin forwarding within approximately 24 hours (even while you still have access to your Bryn Mawr email account).
  • Alums who are hired to work at the College (including the summer after graduation) will have alumnae forwarding disabled, as access to their full Bryn Mawr College email account will be re-enabled. Please remember to re-set up alumnae/i forwarding after your job at Bryn Mawr ends to ensure mail forwards from your Bryn Mawr College email address to the personal account of your choice.
  • Our agreement with Microsoft does not allow us to offer Microsoft Office to alums free of charge.
H: Drive
  • You will also lose access to your H: drive 90 days after graduation. Please move any files you wish to save. If you had access to other file shares for a campus job, access will end 90 days after graduation or earlier if your supervisor cancels your access.
Moodle
  • 90 days after graduation, you will no longer have access to Moodle or any of the files you have stored there. Please download and save any files you feel you may need in the future, as well as any personal work you may want to publish/showcase.
Domain of One’s Own
  • 90 days after graduation you will no longer be able to log in to manage your Domain of One’s Own website. See our Tech Doc for more information on migrating your domain.
Library Borrowing
  • Graduating students’ library accounts expire on the last day of finals week. In the Spring, graduating seniors who have returned all materials and paid all fines automatically get their accounts extended through the last day of Senior Week.
  • Alumnae/i borrowing is available
BIONIC

See the Server Accounts and Access policy for more information.

Library Seat Reservations

Reserving a Seat

BiCo students, faculty and staff may reserve a socially distanced seat in Canaday or Carpenter library. All library seats require reservations.

Reserve a seat at Canaday

Reserve a seat at Carpenter

  1. Use the Go to Date button to choose the date that you want to come to the library.
  2. Click Info next to any seat to see a description of the seating type and location.
  3. Click on any Available (green) block to select a start time for your booking.
  4. Use the drop down menu below to select an end time.
  5. Click Submit Times to complete your booking.
  6. You’ll receive a confirmation code via email from LibCal. Keep this email! You’ll need the code to check in to your seat when you arrive.

Checking In and Out

  1. When you arrive at the library, go directly to your reserved seat.
  2. Scan the QR code next to your space or click the link in your confirmation email to check in.
  3. At the end of your time, scan the QR code to check out.
  4. Sanitize your space with the wipes provided.

What kinds of seats are available?

  • Soft chairs
  • Table seating
  • Computer seating

How long can I stay?

Most seating can be reserved for up to 3 hours. Computers have 30 or 60 minute time limits. If you do not check in within 30 minutes after the start of your reservation, your booking will be cancelled.

What are the sanitizing and safety protocols?

  • We require that you wear a mask at all times.
  • Please limit your movement to bathroom usage or entering and exiting the building.
  • When your reservation concludes, sanitize your space with the wipes provided.

Questions?

Ask at the library Circulation Desk or contact circulation@brynmawr.edu.

Library Scanning Services

Request scanned articles and chapters from Bryn Mawr-owned journals and books through the interlibrary loan form. In lieu of a scan, we may purchase and provide access to an e-book.

Note: it may not be possible to fulfill all requests for scans from volumes that Bryn Mawr does not own, because many libraries are closed to non-affiliates and are able to provide only limited services.

 

Placing a request for a scan

  1. Login to to Interlibrary Loan using your Bryn Mawr ID and password (for help using ILL, consult these FAQs)
First time logging into ILL?

You may have to click “Acknowledge and Agree” after logging in.

  1. Under New Request click Article, Book, Book Chapter, etc.
  2. Enter in as much as information as possible
    • If you know that a book or journal is available at Bryn Mawr, and you have the location and call number, please enter them in the “Notes” field.
  3. Click Submit Request
  4. To confirm that your items are being processed, navigate to the Main Menu; successfully requested titles will appear and their current status will be visible.
  5. Once your scan is ready, you will receive an email with a link to download your item(s). Scans will be available for 30 days.

Have multiple articles from the same book or journal?
  1. On the Main Menu, find Outstanding Requests
  2. Click the number assigned to the article under Transaction
  3. At the top, click Clone Request
  4. A copy of the original request will be created, which can be edited as needed and submitted
Is there a limit to how much of an item I can request?

Because of copyright, we may be limited in the amount of a work we can scan. Please contact your subject librarian if you have questions about these limits and scanning for course reserves.

 

 

Additional Questions?

Regarding books & scanning requests bmclibraries@brynmawr.edu
Research questions library@brynmawr.edu
Library account circulation@brynmawr.edu

Off-Campus Access to Library Resources

Current Bryn Mawr students, faculty, and staff can access subscription databases, e-books and online journals from off campus by logging into EZProxy with their College username and password.

How EZProxy Works

Log into EZProxy and navigate to library resources from the library’s website or Tripod. The URLs of the pages you access will contain proxy.brynmawr.edu. If you no longer see proxy.brynmawr.edu in the URL, add the proxy prefix https://proxy.brynmawr.edu/login?url= to the beginning of the URL to reinitiate your EZProxy session (or use the bookmarklet, which will do this for you).

Because EZProxy works by dynamically re-writing URLs, ensure you navigate by clicking on links within a page, not by typing in URLs into the address bar. If you close your browser window, you will need to log back in.

Bookmarklet

To install the EZProxy bookmarklet, visit the LITS website and drag the button to your browser’s bookmarks toolbar. Then, just click it any time you want to access your current page via EZProxy.

VPN Users

There is a conflict between the Pulse Secure VPN system’s Client Application (available from ingress.brynmawr.edu; used for logging into on-campus ) and EZProxy. You will not be able to use the EZProxy system while you are connected to the Pulse Secure client.

Troubleshooting

  • Make sure you’re logged out of the VPN before you try to use the proxy server
  • Clear your browser cache.
  • If you use Comcast/Xfinity with Advanced Security enabled, you may see an SSL error. Disabling Advanced Security using the Xfinity xFi app on your smartphone or tablet (while connected to your home WiFi network) should resolve this.
  • Try accessing the link on your cell phone or mobile device using your data plan, not WiFi.

Alumnae/i

Alums don’t have proxy access to Bryn Mawr resources, but can access some databases: Access JSTOR, Project Muse, and Mango Languages from off-campus

Using Microsoft Teams

Teams is a college-supported platform for connecting synchronously with students and other staff members.

You do not need to request that a Team be created in order to use the Teams app for communication and collaboration with students and colleagues. Detailed documentation for teaching with Teams is available here: https://techdocs.blogs.brynmawr.edu/8297

Getting Started

Further Information

Please note:

  • Microsoft is currently transitioning Skype for Business functionality to Teams. Teams will fully replace Skype for Business on July 31, 2021.
  • There are specific reasons why community members can’t create Teams (Teams are created at the Systems level for our entire community). When someone creates a Team, they’re automatically creating an email address @brynmawr.edu. If anyone were able to create a team, and create any kind of email address, that would conflict with BMC policy.

Using LinkedIn Learning

LinkedIn Learning (formerly Lynda.com) is a leading online learning tool that offers thousands of high-quality video courses in software, business, and creative skills for helping Bryn Mawr community members achieve personal and professional goals and meet just-in time training needs.

If you are accessing LinkedIn Learning for a Bryn Mawr program, the organizers may have sent you an invitation email. If so, click Activate LinkedIn Learning now in that email to set up your account.

All current Bryn Mawr students, faculty and staff can set up and access their LinkedIn Learning account at any time:

  1. Go to LinkedIn Learning
  2. Click Sign In
  3. Enter your Bryn Mawr College email address (username@brynmawr.edu) and click Continue
  4. Click Continue to Bryn Mawr College
  5. Enter your Bryn Mawr College email address (username@brynmawr.edu) and password and follow the Duo prompts to log in

Do I need a personal LinkedIn account to use LinkedIn Learning?

No. A LinkedIn account is not required to use your College-provided LinkedIn Learning account. When you activate your LinkedIn Learning account, it will strongly encourage you at several junctures to link your Bryn Mawr College LinkedIn Learning account to your personal LinkedIn account (and to create one if you don’t already have one). This is not necessary.

Should I connect my personal LinkedIn account to my Bryn Mawr College LinkedIn Learning account?

For the simplest experience maintaining your privacy settings, LITS recommends not linking your LinkedIn Learning account to a personal LinkedIn account upon activation. If you change your mind later, you have the option to connect your accounts when you’re signed into LinkedIn Learning. If you choose to do this, Bryn Mawr College will not have access to any private activity from your personal LinkedIn account. See LinkedIn Learning privacy details here, and while you’re at it, update your LinkedIn privacy settings, too!

Your activity on LinkedIn Learning (your name and courses viewed or completed) can be seen by the College. However, even if you connect your LinkedIn account to your LinkedIn Learning account, the College will not be able to see your activity on LinkedIn.

To get better acquainted with LinkedIn Learning, watch the courses How to Use LinkedIn Learning and Gaining Skills with LinkedIn Learning.

Contact the Help Desk with questions: (help@brynmawr.edu) or 610-526-7440.

Encrypting a College-Owned Computer (Windows 10)

Important:

We strongly recommend installing Code42 (CrashPlan) before encrypting your computer. Backing up your computer makes data recovery possible should anything go wrong.

Set aside 30 minutes of relatively uninterrupted time to encrypt your computer. Any work you try to do on your computer while completing the steps below might not be saved.

Follow these steps to encrypt your College-owned computer:

  1. You must be connected to the Bryn Mawr College wired network (ethernet must be plugged in).
  2. Open Software Center. Click on the Operating Systems category in the app’s left-hand side. There, click on Encryption.
  3. Click Install. You will see a message asking you to “Confirm you want to upgrade the operating system on this computer.” Click Install again.
  4. You will see a status bar that confirms Encryption is running. After several minutes, your computer will restart automatically.
  5. After your computer restarts, you’ll see a screen that says “System Center Configuration Manager.” Let the computer run.
  6. After a few minutes, a different status bar will pop up that confirms Encryption is running. After a few more minutes, your computer will restart again.
  7. Your computer will continue to run, then it will restart automatically one last time.
  8. When prompted, log in as usual with your College username and password.
  9. Your computer will continue to encrypt itself for several hours (it will resume automatically if it gets interrupted) and will require no further actions from you. You can now use your computer as you normally would.

Note: Once you have run the Encryption installer, it will no longer appear in software center. (If it does, don’t worry—it should go away sometime soon.)

Interested in encrypting an email? See our tech doc on Using Email Encryption in Office 365.

Technology Tips for International Travel


Table of Contents:

 

Using Duo Internationally

Authenticating with Duo does not require an international phone, phone number, or data plan. Instead, simply set up the Duo Mobile app which will allow you to:

  • When connected to WiFi or Mobile Data: receive push notifications
  • When disconnected from WiFi or Mobile Data: generate one-time use codes

See Getting Started with Duo for enrollment & setup instructions.


Note: If you do not plan to have a smartphone available, please purchase a Duo Hardware Token at the Help Desk. This will allow you to generate one-time use codes without a wireless or cellular connection.

 

Travelling with Encrypted Laptops

Some countries heavily regulate or ban the import, export, or use of encrypted devices. Travelling with an encrypted device without proper authorization could result in fines, confiscation, or other penalties.

Under the “personal use exemption” of the Wassenaar Arrangement, certain countries allow travelers to freely enter with encrypted devices as long as the travelers do not create, enhance, share, sell, or otherwise distribute the encryption technology while abroad.


Please check the following resources for the most up-to-date information:


If you are travelling to a country where encrypted devices are not permitted, please contact the Help Desk so we can determine if your laptop is encrypted & assess potential solutions.

 

International Calling

Use the MiCollab Mobile App to receive & place calls using your Bryn Mawr College phone number. See Phone System Software, Mobile Apps, and Softphone for instructions on how to set up the app.

Note: Charges may apply if you use cellular data instead of a wireless connection. Check with your service provider to prevent the app from using cellular data.