All posts by Thomas Bernard

Viewing & Restoring Previous Versions of OneDrive Files

Whenever a change is made to a document stored on OneDrive, a new version of the file is automatically created. OneDrive’s Version history feature allows you to view older versions of an Office Online document. If you find a version you want, you can then restore it, moving it to the top of the list as the latest version of the file.

 

screen shot of the ellipsis that corresponds with the desired file

To view the version history of a file, click on the ellipsis that corresponds with the desired file OR right-click on the file.

Select Version History from the menu
screen shot of selecting version history from the menu

The Version History window will open, displaying all versions of the file.

Clicking on the Modified date will open up that version of the file in its application (e.g. Excel files will open up in Excel).

screen shot of clicking on the modified date

screen shot of a file opening in its native application

If you’d like to restore a previous version (effectively making it the current version of the file), hover over the Modified date and click on the drop down arrow. Select Restore from the menu. You’ll be asked to confirm the restoration of the previous version.

screen shot of selecting Restore from the menu

A new version of the file will be created.

screen shot of file listed with new modified date

Please note: anyone you share a file with can access its version history, but those without editing permissions will not be able to do more than view previous versions.

Using Tasks in Office 365

Accessible from the Office 365 app launcher, the Tasks app allows you to create & maintain a list of tasks so you can organize your time as efficiently as possible. In addition to tasks you create manually, a task is created automatically when you flag an email, which can be very helpful if you flag your messages to remind yourself of work that needs to be done.

Learn all about Tasks with Microsoft’s Tasks overview.

Office 365 Tasks Launcher Highlight

 

 

 

 

 

 

 

Microsoft Office Mobile Apps

Microsoft offers mobile apps for iOS, Android and Windows Mobile to maximize your Office 365 experience while you’re on the go.  You can download these apps from your device’s app store and log in using your Bryn Mawr College email address and password. For instructions on how to set up a mail & calendar sync, please see our post on Accessing Your College Email & Calendar on Mobile Devices.

There are many apps available.  Read the advice below carefully as some of the similar names can be confusing.  Additionally, depending on the app, you may find differences between the Android and iOS versions of each app, as well as between the phone and tablet versions even on a single platform.

OneDrive for Business

Allows you to…

  • open documents with the associated Office Mobile app (Word, Excel, PowerPoint, OneNote).
  • create new folders within your Drive.
  • upload photos and videos from your mobile device.
  • share files from your Drive when away from your computer.

Please note:  “OneDrive” and “OneDrive for Business” are different services despite the similar names.  On mobile, one unified app is available, and you will need to choose a login from a school or work account.  In other cases, you may specifically need to use OneDrive for Business applications.

Office 2016 apps

  • Download mobile versions of the Word, Excel, PowerPoint, and OneNote apps, which allow you to create and edit documents when away from your computer.  When you first login to Office 365, download links are available at the bottom of the screen, or you can find the official Microsoft apps in your app store.
  • Set up Office apps on iOS devices (iPhone, iPad, etc.) using Microsoft’s instructions.
  • Set up Office apps on an Android phone using Microsoft’s instructions.
  • Set up Office apps on an Android tablet using Microsoft’s instructions.
  • Each of these apps will allow you to access some—but not all—of the features present in the corresponding full desktop application, and they have a cohesive look, feel, and navigation with the desktop and online versions.

Using Office 365 Add-ins

Add-ins in Office 365 are third-party programs or utilities that help you automate tasks when you view or create messages. LITS has enabled two add-ins for all Bryn Mawr College accounts. Most Office 365 Add-ins will ask you to authenticate or link the Add-in to your Bryn Mawr account. The Add-ins mentioned below have been tested by LITS and we think you may find them useful. We encourage you to try them out and see how they might work best for you.

FindTime

FindTime is a scheduling tool that allows you to poll invitees to find an agreeable time to meet. While the Outlook Web App has a built-in Scheduling Assistant for viewing free and busy time within the Bryn Mawr College community, FindTime lets you get direct feedback from people you’ll be inviting to the event before you schedule it. It even works with non-Bryn Mawr email accounts.

To use FindTime:

  • When composing a message, click Add-ins, and then select FindTime. People in the To: field are listed as required attendees and people in the Cc: field are optional.
  • A selected day’s schedule will display in selectable half-hour increments (by default) that each show every potential participant’s availability (mouseover person icons next to each time to view name and availability).
  • Click on any potential times across multiple days, then click Next to preview your list of selected times, then click Insert to email.
  • Recipients can vote on which times are most convenient for them, and you’ll receive an email notification whenever someone votes. Additionally, all potential times are marked on your calendar as “tentative.” If there is a single time on which the invitees agree, the event will automatically be scheduled on all invitees’ calendars.
  • FindTime polls appear similarly to Bryn Mawr and non-Bryn Mawr invitees, and all are able to vote.

Boomerang

Boomerang is a tool that allows you to schedule email. This could mean hiding a message from your inbox until you’ll need to see it again, or scheduling a message to send at a later date. This can help you keep your inbox neat, remind yourself to follow up with others, or send an email when you will otherwise be away from your email.

To use Boomerang:

  • When composing a message, click Add-ins, and then select Boomerang.
  • Use Remind Me… to schedule a reminder email to send to yourself at a future date and time.
  • Use Send Later to schedule an email to send to someone else at a future date and time.