All posts by Victoria Karasic

Collecting Audiovisual Assignments using Panopto

There are a few different methods for students to upload audio/video files to Panopto to submit a class assignment or project:

  1. Using Panopto’s Assignment Folder
  2. Giving Students Creator Access to a Panopto Course Folder
  3. Using a Moodle Assignment for Students to Link to their Panopto File

Below, we will outline these different processes as well as the pros and cons as to choosing one method over another.

1. Using Panopto’s Assignment Folder

(Prefer video? Panopto has one on this topic)

An Assignment folder is a special sub-folder of a shared folder that gives Viewers permission to create and upload recordings. The Panopto Assignment Folder gives instructors an easy way for students to submit or share audio and video recordings for a course. These can be edited, polished podcasts or videos that they create with other tools and upload to Panopto or video or audio presentations they record with Panopto itself.

You can only have one Assignment folder active at a time. If your course includes multiple audiovisual assignments, you can EITHER

  • Create a single Assignments folder and instruct students on how to name their recordings so you know which assignment they belong to
  • Close each assignment folder when students no longer need to submit or see videos and create a new one for the next assignment.
Setting Up an Assignment Folder
  1. Log in to Panopto
  2. Find your course folder and click the gear (Settings) button.
  3. On the Overview page, click Create Assignment folder.

  1. By default, the Assignment folder is titled with the Folder name and [assignments] as shown below; click on this name to edit the folder.

  1. To rename the folder, click Overview and type a new name in the Title field. You can also add a description with a recap of the assignment instructions, deadline information, etc.

    1. If you want students to be able to view each other’s videos, click Settings and check the Allow viewers to see each other’s sessions box. If you don’t want students comment on each other’s videos within Panopto, check Disable comments on all sessions in this folder.

Submitting and Viewing Recordings

Students can submit to recordings to this assignment folder by choosing it as the destination when they upload or create a video. For example, to record a video using Panopto Create (the browser-based recorder that doesn’t require you to download software) a student would:

  1. Log into Panopto.
  2. Click Create and choose an option. In this case, I’m choosing Panopto Capture, but I could also choose Record a new session to record from the desktop or Upload media to upload a video or audio file.

  1. To make sure the video goes to the right place, select the appropriate assignments folder for the location to save or upload it.

Teachers and students can view student submissions by browsing to the assignment folder within the course folder on Panopto, and starting the videos as they would normally.

Closing an Assignment Folder

When you are ready to stop collecting and viewing submissions:

  1. Navigate to the assignment folder and click the gear icon.
  2.  On the Overview tab, under Assignment folder, click Close.

Once you’ve closed an Assignment folder

  • Teachers/Creators will still be able to open it and view the videos, but Students/Viewers will no longer be able to submit or view it.
  • You will have the option to create a new Assignment folder.
Pros and Cons of this Method
  • Pros: Makes it easy for students to upload work for stand-alone assignments or projects. It can be set so that students can see/comment on each other’s work.
  • Cons: Only one assignment folder can be open at a time. The instructor must close one assignment folder in order to open another. Students lose access to the folder contents once an assignment folder is closed (instructor does not lose access to student submissions).

2. Giving Students Creator Access to a Panopto Course Folder

Anyone with a Teacher role in Moodle can give students Creator access to a Panopto course folder so that students are able to directly upload video/audio content into the Panopto folder for that course.

Giving Students Creator Access via the Panopto Block in Moodle
  1. Turn editing on in the Moodle course
  2. In the Panopto block, click the gear icon (settings) and choose “Configure Panopto block” from the dropdown
    Configure Panopto Block
  3. Under “Change Panopto role mappings,” in the block next to Creator, press Ctrl to select more than one option, and select Registered student

    Change Panopto Role Mappings
    4. Click the Save changes button at the bottom of the screen

Students enrolled in the Moodle course should see the Panopto course folder when they log into Panopto and can upload video directly to it, or to subfolders within the course folder.

Pros and Cons of this Method
  • Pros: Makes it easy for students to upload directly to the course folder and any subfolders that the instructor creates for different projects/assignments throughout the semester. Folders also remain accessible while students still have access to the Moodle course.
  • Cons: Students will be able to see each other’s videos and will continue to have upload access to the course folder as long as they have access to the course in Moodle (instructor may want to change Creator rights to Viewer rights when the semester is over to prevent accidental uploads).

3. Using a Moodle Assignment for Students to Link to their Panopto File

As a Teacher, you can create an Assignment in Moodle where students can paste a link to their Panopto video. This avoids them having to upload the video to the Panopto course folder or to Moodle itself, as video uploads take up much storage space on Moodle. Students use the online text option in a Moodle assignment to paste a link to a Panopto video that they’ve added to their My Folder in Panopto.

Giving students access to link a Panopto file in a Moodle Assignment:
  1. Create an Assignment in Moodle (see Creating and Managing Assignments in Moodle)
  2. Under Submission Types, make sure “Online text” is selected. Deselect “File submissions” (unless you also would like them to submit a corresponding document (i.e. PDF, Word Doc) with this assignment. If that is the case, you can leave both boxes checked off.).
    Online Text
  3. When students submit their assignment, they will copy the Share link to their video/audio file in Panopto and paste it into the textbox in the Moodle assignment (see Sharing Recordings in Panopto).
  4. When the Teacher grades the assignment, they should be able to click on or copy/paste the link that the student provided, and this will take them to Panopto to view the video.Grading Assignment
Pros and Cons of this Method
  • Pros: Only the student submitting and the instructor will be able to view the video
  • Cons: The video will remain in the student’s personal folder and not in the course folder, unless it is requested to be moved by a Panopto admin.

Calendly for Scheduling Appointments


Table of Contents:

 

What is Calendly?

Calendly is an online calendar system that integrates with your personal calendar and other web conferencing tools to allow people to schedule appointment times with you on days/times that you set as available.

Although LITS does not have a site-wide license for Calendly, many on campus use it individually (free) or in teams (paid). If you would like to purchase a paid option (see below for pricing), you can do so with departmental funds.

 

Account Types & Setup

Creating an account (Click me!)
  1. Navigate to Calendly’s home page
  2. Enter your email address and click Sign Up
    CalendlySignUp

Note: If you enter your College email address, you can then choose to Log in with Office 365, which will allow you to use your College email and password instead of creating a separate set of credentials.
Log In with O365

 

Basic/Free

A Basic account in Calendly is free and enables one calendar connection for one user/email address. If you do not need more than one account to access your Calendly, then we recommend using this free option, as it includes many of Calendly’s main features, such as:

  • Calendar integration
    (supports O365, Oulook, iCloud, and Google Calendar)
  • One event type
    (i.e. 30-minute meeting or 60-minute meeting)
  • Personalized Calendly link
    (i.e. calendly.com/yourname)
  • Zoom and Teams integration

Paid/Premium/Pro

There are paid options if you need more than one person and one calendar to be set up for a department or a team:

  • Premium ($8/user/month): 2 calendars/users
  • Pro ($12/user/month): 6 calendars/users

The two paid options offer features such as unlimited event types (i.e. 30-minute meetings and 60-minute meetings), group events, and pooled availability of team members.


Read more about about account types on Calendly’s pricing page and Calendly for teams.

 

Integrations and Settings

Once you create your Calendly account, you can integrate it with your Outlook calendar to automatically sync your availability.

Note: You can also establish available Calendly times independent of your Outlook calendar (i.e. 12-2pm M/F), and Calendly will recognize these in addition to syncing with Outlook.
Linking your Outlook calendar (Click me!)
  1. Click on the Integrations tab in the top menu bar.
  2. Scroll to the bottom and click Calendar Connections.

    CalendarSetup

  3. Click Connect next to the Office 365 Calendar option.

Connect0365

Linking your Zoom account (Click me!)
  1. Click on the Integrations tab in the top menu bar.
  2. Click the icon for Zoom.
    ConnectZoom
  3. To authorize the connection, click the Connect Zoom button. Once you’ve done that, Zoom will appear as a location option in the event type that you create.
Creating an Event & Setting Availability (Click me!)
Once you have integrated your calendar and Zoom, if you would like, you can create an event type (i.e. 60-minute office hours) for others to schedule with you.
  1. On your Calendly home page, click the blue Create button, choose Event Type, and then fill in the details of your event. EventTypeEvent

2. In the Location field, you can choose how you would like to contact people. For example, you can have them leave a phone number or choose Zoom as your main mode of communication.
You can edit this later if you decide to switch the mode of communication.

EditLocation

3. Once you have edited the meeting details, you can then select “When can people book this event?” to set your availability times to accept meetings, which will also connect to availability from your Outlook calendar, if you chose to connect that. EventAvailability

4. The last part of setting up your event type is configuring certain options, such as adding questions you’d like to ask invitees, personalizing the notification emails invitees receive, and configuring your invitation confirmation.

 

Questions?

Check out Calendly’s Help Center for tutorials and common questions! If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Panopto: Using the Panopto Quiz Activity to Connect Panopto Quizzes to the Moodle Gradebook

With a new activity in Moodle called Panopto Quiz, you can now connect in-video quizzes you’ve created in Panopto to report grades to the Moodle gradebook. To do this, you’ll need to have already created the quiz in the Panopto video and make sure the finished video is connected to your course in Moodle. You can learn more about creating quizzes in Panopto videos and how to share Panopto recordings through Moodle through our Panopto Tech Docs.

Once you have done the above, you can use the following steps to insert the Panopto Quiz activity into a Moodle course:

  1. Navigate to the course in which you’d like to integrate a Panopto quiz, and click the Turn Editing On button at the top right of your Moodle course.
  2. Click on “Add an Activity or Resource.” From the options, choose “Panopto Quiz” (icon looks like a light green puzzle piece).
    Panopto Quiz Activity
  3. Click “Select Content” and you will be able to choose the video with a quiz inserted that you have already prepared within Panopto. Once you’ve selected your video, the Activity name will pre-populate with your video’s title. You can edit this title if you’d like.
    Panopto Select Content
  4. Under “Privacy,” make sure all three boxes are checked off: “Share launcher’s name with the tool,” “Share launcher’s email with the tool,” and “Accept grades from the tool.” This will ensure that student data feeds from Panopto to Moodle to report grades in the Moodle gradebook.PanoptoPrivacy
  5. Under “Grade,” you can set a point value for the quiz grade and choose a Grade category.
  6. You can also control other settings as you usually would with a grade item, such as “Restrict access” and “Activity completion” if you’d like.
    Grade Settings
  7. Once you have the settings you would like, hit the “Save and Display” button at the bottom of the screen. You will be taken out to the activity where you can view the video and complete the quiz(zes) that you have inserted throughout the video.
  8. Once students watch the video and complete the quiz, you can view their grade in the gradebook by clicking on the Grades tab on the left-hand side of the Moodle navigation bar.
  9. You will see an entry for the Panopto Quiz activity and a grade for students who have completed the in-video quiz.
    Grade Item

Please also see Panopto’s support documentation on How to Insert Panopto Video Links and Quizzes in Moodle. If you have difficulty getting the Panopto Quiz activity to work or have further questions about this new feature, please contact the Help Desk at help@brynmawr.edu, and we’ll be happy to answer questions.

 

How to Use Course Merge Helper in Moodle

Please note: To use the Course Merge Helper feature in Moodle, you must have the role of Teacher in each course you would like to include in the merged course. If you do not have a Teacher role, you can ask another Teacher in the course to give you that role, or EAST can merge your courses for you (please fill out this form to request).

  1. On your Moodle dashboard, click on one of the courses you would like to merge.
  2. Once in the course, click Course settings at the top right (gear icon). At the bottom of the menu, click on “Create merged course shell.”
  3. In the box that says “Courses to merge,” start typing the name of the course (i.e. CHEM B200.001) and you should see courses in which you are a Teacher appear. Select the course you would like to merge, and it should then show up in blue above.
  4. To add another course, in that same box, search for the next course (i.e. CHEM B200.002). Select that, and you will see both courses in blue above the box.
  5. In the “Course full name” box, type or paste the merged course name (i.e. Organic Chemistry I Merged).
  6. In the “Course short name” box, type or paste the course short name in the following format: bmc.chem.b200.merged.f20 (or for Lab sections: bmc.chem.b200.labmerged.f20).
  7. Once you have entered that information, you do not need to change any settings below the course short name. Hit the Create button at the bottom.
  8. You should be taken out to the shell for your new merged course with the title you gave it. The original course shells will now be hidden and students will only see the merged course on their Moodle dashboard.
  9. To add a Panopto block to your merged course, please follow the directions Adding a Panopto Block to a Moodle Course. You can also contact help@brynmawr.edu if you need assistance with adding Panopto videos to a merged course.

Recording a narrated presentation using PowerPoint (for PC users)

PowerPoint versions 2010 and later for PC support recording a voice-over narration and saving as a video file to share on the web. Please note that Mac PowerPoint versions 2011 and later will allow you to record voice-over; however, saving as a video is not enabled in most Mac versions. For this reason, we recommend that Mac users create narrated presentations using QuickTime on Mac.

Follow the steps below to create a voice-over narration on the Office 365 PowerPoint application on your PC (note that recording in PowerPoint O365 on the web is not enabled)*:

  1. When ready to record, click the Slideshow tab in the PowerPoint menu at the top. Then, click the Record a Slideshow button. You will see a drop-down to start recording from current slide or from the beginning. Choose the option for where in your slideshow you’d like to start recording.
  2. When you choose the option to start recording, you will be brought into presenter view, with the option to push the round red button in the top left to start recording. PowerPoint will count down from 3 before it begins recording. To stop or pause the recording, use the buttons in the top left next to the red record button.
  3. After you start recording, you will be able to access various features to include in your presentation at the bottom right, such as turning on and off video camera and audio if needed. In the bottom center, you will be able to control features to annotate your presentation, including a pen and a laser pointer.
  4. Once you are finished recording, you’ll notice sound icons on each slide that have narration. You can play back your narration by pushing the play button under these icons, or by navigating back to the SlideShow tab and choosing the button to play your presentation “From Beginning.”
  5. If you need to edit your narration, you can simply delete the sound icon on each slide, and then from the Record a Slideshow button at the top, select start recording “from current slide.” You can also clear the contents of one slide or all slides using the Clear option also in the Record a Slideshow button.
  6. When ready to save your narration, you have the option to save as a PowerPoint file (.pptx) or a video file (.mp4 for versions 2013 and later). Saving as a video provides the option to upload to other platforms that support video, such as Panopto, Moodle, and OneDrive.
  7. To save as video, navigate to File > Export > Create a video. You can choose the screen quality for your video (medium, or 1280 x 720 works well for viewing on most laptop/computer monitors). Also, make sure that “Use Recorded Timings and Narrations” is selected. Then, click Create Video. Depending on how much media is included in your presentation, or how long it is, it will take some time to convert to video.

*To record on the following versions of PowerPoint, please see Microsoft’s in-depth documentation and choose the version you need:

PowerPoint 2010 for Windows
PowerPoint 2013-2019 for Windows
PowerPoint for macOS

Panopto Capture for Screen Recording

Panopto Capture is a completely browser-based screen capture system that allows users to capture audio, video, and entire screens or application windows. Panopto Capture works well on classroom Mac computers in lieu of the Panopto Recorder App (see Recording Your Lecture: In a Classroom).

To create a Panopto Capture video:

  1. Visit Bryn Mawr’s online Panopto platform
  2. Open the website and log in with your Bryn Mawr credentials (if you haven’t accessed Panopto previously, see Panopto: Get an Account).
  3. Click on the blue Create button and select Panopto Capture–Beta.
  4. Panopto Capture will open in a new browser window.
    Panopto Capture Window
  5. Click on the buttons for audio, video, and screen sharing at the top to change these settings. If recording your screen, you can choose which windows/applications you would like to record. (Note: If you are recording your PowerPoint presentation, in the Share Your Screen menu, select the option to share Your Entire Screen. If there is audio in your PowerPoint, make sure to select Share audio).
  6. Before you record, click on the Settings (gear icon) in the lower right-hand corner to change settings such as recording quality information, screen resolution, and HD settings. You can also select whether you would like Capture to count down once you hit the Record button to give you a 5-second warning before you start recording.
  7. Once you have configured your settings, press the round red Record button at the bottom center of the screen. If you have chosen this, the recorder will count down from 5 before starting your recording.
  8. To stop your recording, press the square red Stop button at the bottom center of the screen.
  9. A new page will open as your video gets ready to process. If you would like to redo your recording, you can hit the Redo or Record New buttons that appear at the top right of the page.
  10. If you are happy with your video, you can save it for processing. Note that the video saves to your My Folder in Panopto by default. If you would like to change this to a different folder, select the drop down arrow under My Folder and start typing the name of the folder in which you would like to save your video.Panopto My Folder Settings
  11. Once your video is finished processing and in the correct folder, you can control who accesses the video and share it with certain audiences by clicking the video’s Settings and navigating to Share on the left-hand menu.
    Panopto Sharing Settings

To see more details on certain steps in this process, including a tutorial video and in-depth images, see Panopto’s documentation on How to Create a Video Using Panopto Capture (Beta).

Panopto: Quizzing

Panopto enables video Creators to add quiz questions at any point in a video. (Note that quizzes can only be taken by users who are signed in to Panopto through our Bryn Mawr College account. Learn more about getting a Panopto Account).

Adding a quiz in Panopto can be an effective way to engage viewers and create check points for assessment throughout video content. Types of quiz questions that Panopto supports include: True/False, Multiple Choice, Multiple Select, and Fill In the Blank.

Panopto Quiz

Additionally, quiz results can be viewed in the video settings, where you can see a results summary by user and download full results as a .csv file.

Our latest Moodle version now allows Panopto in-video quiz results to be tied to a grade in the Moodle gradebook. See our Tech Doc on the Panopto Quiz Activity to set up this integration.

To learn more about quizzing in Panopto, please see documentation including images and videos, at Panopto’s Support site on How to Add a Quiz to a Video.

Zoom-Panopto Integration

The Zoom-Panopto integration ensures that all Zoom meetings you record to the cloud are automatically uploaded to Panopto for longer-term access and storage:

  • Meetings scheduled scheduled using the Zoom activity in a Moodle course will be uploaded to that course’s Panopto folder.
  • All other meetings will be uploaded to the Meeting Recordings sub-folder of your personal Panopto folder (My Folder), as shown below.Meeting Recordings
  • Any live captions generated during the meeting will be saved and added to the recording as closed captions.

Once the recordings are uploaded to Panopto, you can manage or edit them as you would any other recording stored on Panopto:

Communication in Moodle: Messaging, Quickmail and Announcements

Our Moodle site offers three options for communicating with participants in a class:

  • Announcements. Forum/email option — only Teachers can post; participants receive via email and/or on-site message (depending on their notification settings), and post is archived on forum where all Participants can access.
  • Quickmail. E-mail option — only visible to Teachers; teachers can see history of messages they’ve sent, but no archive is available for Student participants.
  • Messaging. Instant messaging/e-mail option — Everyone on Moodle can use Messaging to contact other Moodle users via real-time chat (if they are online) or message (if they are offline). Offline users are notified of Messages when they log in, and can opt in to receiving Messages via email.

To view and send Messages, click on your name in the upper right and choose Messages from the drop-down menu. To control how you receive e-mail, post and message notifications, choose Preferences from this menu and edit Notification preferences and Message preferences.

Continue reading Communication in Moodle: Messaging, Quickmail and Announcements

Getting Started in Moodle (for Students)

Are you new to Bryn Mawr and just learning how to use Moodle, or a returning student who would like a refresher on how to make the most of Moodle for engaging with your courses? We’ve aggregated some posts on key tasks in Moodle that we hope will help as you begin the new academic year.

For more Moodle topics, check out our complete list of Tech Docs. Need more help with Moodle? Email us at help@brynmawr.edu.