Category Archives: OneNote

Microsoft Office: Personal Devices

The following article applies to personal devices. For Public/Lab computers, see Microsoft Office: Public/Lab Computers.


Before you start, you will need access to the following:

  • a Bryn Mawr College account
  • a personal laptop or desktop computer with internet access

Table of Contents:

 

Office365: Overview

You can install Microsoft Office on up to 5 devices simultaneously including laptops, desktops, smartphones and tablets.


*Microsoft Teams & OneDrive must be installed separately.

**For a full list of all applications offered, see All Apps.

 

Installing Microsoft Office

  1. Open Google Chrome¹ and navigate to portal.office.com
  2. If prompted, login using your College username and password
  3. Click Install Office in the top-right, select Office 365 apps
  4. To begin the installation, run the .exe or .dmg file that was downloaded
Tip: How to find a downloaded file

 

Your default download location is probably the Downloads folder, which you can find in the File Explorer app (Windows) or the Finder app (macOS).

 

  1. After the installation finishes, open any Microsoft Office application
  2. Sign-in with your College username and password to active the software suite

¹Any internet browser works, but Google Chrome will provide the experience most consistent with these instructions.

 

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


 

Microsoft Office: Public/Lab Computers

The following article applies to Public/Lab computers. For personal devices, see Microsoft Office: Personal Devices.


Before you start, you will need access to the following:

  • a Bryn Mawr College account

 

Public/Lab Computers

Microsoft Office applications are pre-installed on these devices.

  1. Open the program you’d like to use
  2. Click Sign In
  3. Enter your College email and password
Sign In screen not visible? (click me!)
  1. You may instead see a yellow ribbon near the top of the application window.
  2. Click Activate
  3. Sign In with your College email and password

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


What is OneNote?

You may have seen the OneNote icon on your computer at some point, and now you’ve likely seen it within the Office 365 app launcher. Unless you’ve independently explored this app, you might not know much about OneNote. So, what exactly is OneNote?

OneNote in Office 365
OneNote in Office 365

 

OneNote is a digital notetaking application that allows for free-form information gathering as well as multi-user collaboration. Users can enter typed or handwritten notes, drawings, audio recordings, file attachments, screen clippings, and even video! If you do a lot of notetaking during class or meetings, collaborate on projects, or just need a better way to organize your day to day notes, OneNote can help make all of that centralized and tidy across all of your devices. Everything within OneNote is searchable, and your notebooks can be accessed via OneDrive for use anywhere.

OneNote mimics using a physical notebook. You have the ability to create multiple notebooks, pages, and tabs to organize your notes.

See it, experience it, learn it

Watch a brief intro to OneNote on the Microsoft website: https://www.onenote.com/  (Click on “See it in action”)

In addition to being available online through Office 365 and being installed on all College-owned machines, OneNote is freely available via Microsoft’s website for personal machines.

https://www.onenote.com/download

OneNote is also available as a mobile app for Android, iOS, and Windows phones. Download the app from your device’s app store.

Need further instruction on how to use OneNote? Log in to LinkedIn Learning and view one of the many courses focusing on Microsoft OneNote!

Never used LinkedInLearning.com before? Find out more here: https://techdocs.blogs.brynmawr.edu/7627

Microsoft Office Mobile Apps

Microsoft offers mobile apps for iOS, Android and Windows Mobile to maximize your Office 365 experience while you’re on the go.  You can download these apps from your device’s app store and log in using your Bryn Mawr College email address and password. For instructions on how to set up a mail & calendar sync, please see our post on Accessing Your College Email & Calendar on Mobile Devices.

There are many apps available.  Read the advice below carefully as some of the similar names can be confusing.  Additionally, depending on the app, you may find differences between the Android and iOS versions of each app, as well as between the phone and tablet versions even on a single platform.

OneDrive for Business

Allows you to…

  • open documents with the associated Office Mobile app (Word, Excel, PowerPoint, OneNote).
  • create new folders within your Drive.
  • upload photos and videos from your mobile device.
  • share files from your Drive when away from your computer.

Please note:  “OneDrive” and “OneDrive for Business” are different services despite the similar names.  On mobile, one unified app is available, and you will need to choose a login from a school or work account.  In other cases, you may specifically need to use OneDrive for Business applications.

Office 2016 apps

  • Download mobile versions of the Word, Excel, PowerPoint, and OneNote apps, which allow you to create and edit documents when away from your computer.  When you first login to Office 365, download links are available at the bottom of the screen, or you can find the official Microsoft apps in your app store.
  • Set up Office apps on iOS devices (iPhone, iPad, etc.) using Microsoft’s instructions.
  • Set up Office apps on an Android phone using Microsoft’s instructions.
  • Set up Office apps on an Android tablet using Microsoft’s instructions.
  • Each of these apps will allow you to access some—but not all—of the features present in the corresponding full desktop application, and they have a cohesive look, feel, and navigation with the desktop and online versions.

Using Office Online

Office 365 gives you the ability to create, edit, share, and collaborate on Word, Excel, and PowerPoint and OneNote files via Office Online.

Office Online offers the ability to create and edit documents within your browser, anytime and anywhere with an internet connection. Though the online versions of Office software not contain all of the advanced features of the desktop versions, you’ll be able to accomplish most common tasks in each application.

Office Online also allows you to share documents and work collaboratively online with multiple colleagues and classmates within the Bryn Mawr College community, the Tri-co, and beyond. Files you work on in Office Online apps are securely saved to your OneDrive.

The Basics

Additional Features

By sharing files with others and granting them edit permissions, you’ll be able to co-author the file in real-time, or separately.   Files created in Office Online are automatically saved to your OneDrive. Changes are auto-saved.

Creating Files from the App Launcher

Click on the app launcher to view all available apps.

1 - App launcher

Select Word, Excel, or PowerPoint to launch the app.

Creating Files from OneDrive

Click on the New button, then select Word document, Excel workbook, or PowerPoint presentation.

2 - creating files from onedrive

Sharing Office Online Files

There are two ways to share Office Online files with others:

  • Inviting people (current Bryn Mawr College community members)
  • Sending a link to the file (non-Bryn Mawr College community members)

By inviting people, you’ll be able to better track who you have shared a file with, as well as what kind of permissions they have. Sending a link to the file is most useful for quick sharing and for sharing with people outside of the Bryn Mawr College community.

To invite people at Bryn Mawr College to share a file from within the Office Online app, click the Share button in the upper right corner of the screen.

3 - share within office online

The Share dialog box will appear. From the Invite people tab, type the names or email addresses of people you want to share the file with.

4 - share dialog box

Select the desired permission setting. You also have the option of including a personal message (optional), requiring sign-in, and sending an email invitation to alert the person of the share.

OR

To send a file link to someone outside of Bryn Mawr College, click the Share button in the upper right corner of the screen. The Share dialog box will appear. From the Get a link tab, click on the downward arrow to display more options. Select either View link or Edit link (depending on the sharing permissions you’d like to grant).

5 - get a link

A link will be generated which can be shared with others. You also have the option to set the link to expire after a set amount of time.

6 - expiration and mobile

Note: Clicking Open this link on a phone (highlighted above) will generate a QR code to scan with your mobile device.

You can also share Office Online files and other types of files directly from your OneDrive: Share documents or folders in Office 365

OneDrive for Business File Sync

OneDrive for Business is an integral part of Office 365, and provides a place in the cloud where you can store, share, and sync your work files. You can update and share your files from any device with OneDrive for Business. You can even work on Office documents with others at the same time.

Note: OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace.

OneDrive for Business Sync Clients and Apps are available for Windows, Mac, and Mobile platforms.  While you can always reach OneDrive from your Web browser, a client will allow your files to be easily accessed on your computers and mobile devices, and allow integration with other programs.  The desktop clients will also provide offline access.  Please note that your Bryn Mawr account is considered a “Work or School” account, rather than a “Personal” one.

You can install the sync client on your College computers and devices, and on personal computers and devices if they are protected by Antivirus and passwords as outlined in the Data Handling Policy. If you receive a new College computer or have your computer imaged, you will already have the correct client.

Windows:  On College machines, obtain the client from Software Center; on personal machines download the client and set it up with your College email address and password.  For complete instructions, see this Getting Started guide.

Mac:  On College machines, obtain the client from Software Center; on personal machines, download the client from the Mac App store.  Use your College email address and password.  For more information, see the OneDrive for Mac FAQ.

Mobile Devices:  See the app store for your mobile device to locate the correct client.

Additional Resources: