Category Archives: Grading and Feedback

Hiding Grades from Moodle Gradebook

Hiding a Moodle Assignment column in the gradebook allows you to hide the grade throughout your course page, including when a student looks at their assignment submission. By hiding a grade, you will also hide any feedback comments or files you have added to that grade. However, students will still be able to see the assignment activity link in their grade report.

To hide a grade column from your gradebook:

  1. On your course’s left-side panel, go to Grades.
  2. From the tabs in your Grades page, select View > Grader Report > Setup. The gradebook will open to the Gradebook setup page.
  3. Locate the grade item or category you wish to hide and, under the Actions column, click Edit. From the drop-down menu that appears, select Hide. You will see the grade item turn to a light gray color, indicating that the item is hidden.

When you are ready to show grades to students, simply navigate back to the same page of your gradebook (following step 2, above) and, under the Actions column, select Edit > Show. 

 

Set up a Moodle Gradebook

When teaching online and having students submit online assignments, the simplest way to calculate grades is to use the Gradebook in Moodle. This tech doc explains how to set up your Gradebook in a new Moodle course, including how to create categories and grade items.

Ideally, grade categories are created before adding any graded activities to your Moodle course or to your Moodle Gradebook. As the first step in setting up your gradebook, we recommend creating your grade categories. Once you have all your categories, you can move onto creating grade items.

Creating a Grade Category

  1. Have the categories in your assessment plan at hand. For example, your assessment plan might look like this:

Participation 10%
Peer-review and editing 15%
Homework 25%
Midterm Exam 20%
Final Exam 30%

In the following steps, each of your assessment categories will correspond to a grade category and each percentage will correspond to each category’s weight.

  1. On your Moodle course page, click the Turn Editing On button at the top right of the page.
    Turn Editing On
  2. Next, on the left side menu of your course, select Grades.
  3. On the next page, select Grader report > Setup > Gradebook Setup from the tabs displayed.
  4. Once you’re in the Gradebook Setup page, scroll to the bottom of the page and click Add Category.
  5. In the Grade Category page, choose a name for your category (e.g.: Midterm Exam, Homework, or Participation).
  6. Under Aggregation, choose how grades in this category will be calculated. We recommend choosing Natural. 
  7. Click Show more… to  see more options, including options to exclude empty grades, include outcomes in aggregation, or drop the lowest score (if there will be several items in this category).
  8. Under Category Total, choose your Grade Type. If you chose natural aggregation in the previous steps, the grade type will be set to Value by default.
  9. Under Category Total > Grade Display Type, choose whether to display the grade as a real value, a letter, percentage, etc. (e.g.: If a student receives an 85 points grade for an exam that is under this category and which is graded 0-100, a Real grade display will show the value 85, while a Percentage display will show the grade as 85%).
  10. Under Category Total, check the Weight Adjusted box to decide the weight this category will have within the total course grade. The weight should correspond to your assessment plan (see Step 1 above).
  11. Under Weight, type in the desired weight for the category. The weight of a category corresponds to its percentage from the total grade. (e.g.: if a category is worth 10% of the final grade, under Weight, you should type 10).
  12. Choose other adjustable settings for category including the number of decimal places you want to show, the minimum and maximum grade for a category, and whether to hide or show the grade category to students.
  13. Click Save Changes.
  14. Repeat this process for each category in your assessment plan. When you’re done, you will have the general structure for your course’s Gradebook and you’ll be ready to move onto creating grade items.

Creating Grade Items

Unlike categories, grade items can be added to the Gradebook in two ways:

(a) By creating graded activities in your Moodle course

By default, any graded activity created on the body of your Moodle course will have a corresponding item in your Gradebook. This includes graded assignments, forums, workshops and quizzes. How these graded items get categorized and calculated depends on the categories you have created for your Gradebook, as well as on the settings you choose when creating the activity.

(b) By creating items directly in the Gradebook

This option is ideal for activities that are not submitted through Moodle, that do not correspond to a graded activity (e.g.: participation, documents shared via other platforms, etc.) or for extra credit items.

To create a graded activity in your Moodle course:

  1. Create the activity on Moodle and, when finished, click Save and Return to Course.
  2. Find the activity in the body of your Moodle course and click Edit Settings under the gear icon. DO NOT click on the title of the activity. Some activities such as quizzes and questionnaires can be edited in two ways–clicking Edit Settings on the gear icon will allow you to edit the activity’s settings including availability, grading, restrictions, etc. while clicking on the title of your activity will allow you to edit the activity’s content (e.g.: edit or add question items).
  3. On the next page, scroll down and click on the arrow next to Grade to display grade options.
  4. Under Grade, choose the maximum points possible for the activity.
  5. Under Grade Category, choose the corresponding category for the activity (e.g.: Homework, Essay, Final Project, etc.). Note: The Grade Category menu will only show categories you have already created in your Gradebook. To create a grade category, see Creating a Grade Category instructions above.
  6. Click Save and Return to Course.
  7. A new item will appear in your Gradebook corresponding to the activity you have just created. To see this item, go to Grades > Grader report > Setup > Gradebook Setup.

To create items directly in your Gradebook:

  1. On your main Moodle course page, Turn Editing On.
  2. Next, on the left side menu of your course, select Grades.
  3. On the next page, select Grader report > Setup > Gradebook Setup from the tabs displayed.
  4. On the Gradebook Setup page, scroll to the bottom of the page and click Add Grade Item.
  5. On the Grade Item page, choose a name for your grade item (e.g.: Homework Week 1, Exam 2, etc.) and a maximum and minimum grade.
  6. Click Show more… to see more grade item settings.
  7. Under Grade display type, choose whether to display the grade as a real value, a letter, percentage, etc. (e.g.: If a student receives an 85 points grade for an exam graded 0-100, a Real grade display will show the value 85, while a Percentage display will show the grade as 85%).
  8. Under Parent Category, you can adjust the grade for this item by checking the Weight Adjusted box and manually entering a weight in the box below.
  9. Click Show more…
  10. Under the option Parent Category, choose the category to which this grade item belongs.
  11. Click Save changes.

Make an Assignment Extra Credit in Moodle

Moodle Gradebook allows you to mark individual assignments as extra credit, as well as create a grading category in which all grading items are worth extra credit. This tech doc shows how to set up each of these options.

Marking a Grade Item as Extra Credit

The easiest way to do this is to modify the grade item directly by marking the extra credit checkbox. However, the way to do this varies depending on whether you want a) to create an extra credit assignment that students will complete as a Moodle activity or b) you want to create a new extra credit assignment directly in your gradebook without tying it to a Moodle activity.

a) If the extra credit grade item IS TIED to a Moodle activity:

  1. On your Moodle course, Turn Editing On.
  2. To begin, you will need to create the activity on your Moodle course by going to +Add an activity or resource and completing all the steps to save your new activity.
  3. Go to Grades > Grader report > Setup > Gradebook Setup.
  4. Search for the grade item for which you wish to give extra credit. On the gear icon toward the right of the item, click Edit Settings.
  5. On the new page that appears, scroll to the bottom of the page and check the Extra Credit box.
  6. Save your new settings.

b) If the extra credit grade item IS NOT tied to a Moodle activity:

  1. On your Moodle course, Turn Editing On.
  2. Go to Grades > Grader report > Setup > Gradebook Setup.

  3. Scroll all the way down to the bottom of the page and select Add Grade Item.
  4. On the new page that appears, adjust all the settings for the grade item you want to create, including giving the item a name, maximum and minimum grade (without counting extra credit points), etc.
  5. Then, scroll to the bottom of the page and check the Extra Credit box.
  6. Save your new settings.

Creating an Extra Credit Category

It is also possible to create extra credit grade items within a category of their own. This option is useful if you have more than one extra credit item and wish to group them together. If you choose to create an extra credit category, your extra credit grade items will be in a category of their own. In this case, the category should be marked as extra credit but the individual grade items SHOULD NOT.

To create an extra credit category:

  1. On your Moodle course, Turn Editing On.
  2. To begin, you will need to create the activity on your Moodle course by going to +Add an activity or resource and completing all the steps to save your new activity.
  3. Go to Grades > Grader report > Setup > Gradebook Setup.

  4. Scroll to the bottom of the page and click Add Category.
  5. Give your new category the title “Extra Credit” (or any appropriate title you choose) and select the settings for this new category.
  6. Save your new settings.
  7. On your Gradebook Setup page, find the new category and click Edit Settings. Be sure to select Edit Settings for the category item with the blue icon folder and NOT for the Extra Credit Total item.
  8. Scroll to the bottom of the new page and, under Parent Category, check the Extra Credit checkbox.

  9. Save your new settings.
  10. Finally, finish setting up your extra credit assignments by creating or modifying extra credit grade items following the steps above in (a) and (b) but DO NOT check the extra credit box for each individual grade item.

Use Grading Workflow to Manage Assignment Feedback

The Assignment activity has a grading workflow option that enables instructors to:

  • Hide feedback and grades until ALL submissions have been graded (normally assignment grades and feedback are visible to each student as soon as they are entered).
  • Manage the work of multiple graders, including allocation of submissions to particular graders and review before releasing grades and feedback to students.

Enabling Grading Workflow

  1. Navigate to the Assignment Settings page.
    • If you are creating a new Assignment, you will see this page as soon as you add the Assignment activity.
    • For an existing Assignment, click on the Assignment to open it, click the gear icon, and choose Edit Settings.
  2. Expand the Grades section.
  3. Set Use grading workflow to Yes.
  4. If there are multiple graders, change Use grading allocation to Yes as well. This allows graders to indicate who is grading which submissions.
  5. Click Save and Display.

Note: Although you can edit these settings after students have submitted work, it’s best to do it before you start grading.  


How Grading Workflow Works

When grading workflow is enabled, Teachers can assign the following grading statuses to submissions:

  • Not graded
  • In grading
  • Grading completed
  • In review
  • Ready for release
  • Released

Note that only the Released status has a technical effect: it is the only status in which students will be able to view their grade and feedback they’ve received. (See What Students See, below).

The remaining statuses are simply labels that graders can use to manage their work. For example, if two graders are reviewing each other’s work, each might use “Grading completed” to indicate to the other that a submission is ready for review and “Ready for release” to indicate that they have reviewed it.

Grading allocations are also simply labels that help graders distribute their work. All Teachers will still be able to view and edit grades and feedback for all submissions.

View and Change Grading Statuses and Allocations

  1. Click on the Assignment to open it.
  2. Under the Grading Summary, click View All Submissions.
    • When grading workflow is on you will see a grading status beneath the submission status in the Status column.
    • When grading allocation is on, you will see a Grader column.
  3. If the table isn’t editable, turn Quick grading on by checking the box in Options section beneath the table. (Note: Moodle will remember this setting.)

You can edit submissions one at a time using the drop-down menus in the Status and Grader columns (see example labeled a in the image below). If you do this, remember to make sure the Notify students setting (labeled b) is set to Yes if you want to alert students about the change, and click Save all Quick Grading Changes (c) to apply your changes.

Below are some shortcuts for bulk-changing statuses and grade allocations.

Change Grading Status for All Submissions

When you are viewing all submissions with quick grading on:

  1. Check the box in the heading of the Select column to select all submissions. Selected submissions will be checked and highlight in yellow as shown below.
  2. Scroll down to the With selected … menu beneath the table and choose Set grading workflow state.
  3. Click Go.

  1. You will see a list of the students you selected, choose the appropriate Grading workflow state and click Save changes.

Allocate All of a Grader’s Submissions at Once

When you are viewing all submissions with quick grading on:

  1. Check the boxes in the Select column for the submissions this person will grade. Selected submissions will be highlighted in yellow.
  2. Scroll down to the With selected … menu beneath the table and choose Set allocated grader.
  3. Click Go.
  4. You will see a list of the students you selected, choose the appropriate Grader and click Save changes.

Filter and Allocate Grading by Group

If you have set up Groups for your course you can use them to manage and allocate grading.

  1. Edit the Group mode setting for the Assignment:
    1. Open the Assignment.
    2. Click the gear icon and choose Edit Settings.
    3. Scroll down and click Common modules settings to expand it.
    4. Change the Group mode to Visible groups.
    5.  Click Save and display.
  2. Click View All Submissions.
  3. There will be a new Visible groups menu above the submissions table; select a group to display only the students in that group.

  1. Check the box in the heading of the Select column to select all submissions. Selected submissions will be checked and highlight in yellow as shown below.
  2. Scroll down to the With selected … menu beneath the table and choose Set allocated grader.
  3. Click Go.
  4. You will see a list of the students you selected, choose the appropriate Grader and click Save changes.

What Students See

When students click on an Assignment, they see Submission status information: when an assignment is due, whether they’ve submitted work, and if they’ve submitted the timestamp for the submission and a link to the file.

Information on the Grading status is also included. If grading workflow isn’t enabled, the status options are Not Graded or Graded. If grading workflow is enabled, the grading status will be Not Graded or the setting chosen by a Teacher. If Grading status is set to anything besides “Released” no grades or feedback are visible.

 

Once a Teacher changes the Grading Status to Released, the grade and feedback for the assignment will be visible to the student as shown below.

Taking Online Quizzes and Exams in Moodle

If taking tests is stressful, taking online can be even more so! This article explains how the Quiz activity in Moodle works and some best practices that instructors and students can adopt to ensure the smoothest experience. We’re going to use the word Quiz below, since that is the term Moodle uses, but the content applies to any type of assessment (quiz, test, exam, etc.) created using this activity type.



Understanding Quiz Settings

When you click on the link for a Quiz the first time, you will see any instructions your instructor has provided and information about quiz settings. Read this information carefully and plan ahead!

 

  • Attempts allowed: In Moodle, an “attempt” is the same as “taking” a quiz. Three (3) attempts are allowed in the example above, so you would be able to take the quiz three (3) times. If “attempts allowed” is not listed, there is no limit on the number of times you can take the quiz between the opening and closing dates.
  • This quiz will open on … If listed, you will not be able to attempt the quiz before the listed time.
  • This quiz will close on … If listed, you must complete your final quiz attempt by the listed time. After the deadline, you will not be able to start a new attempt and any answers added to an attempt in progress will be marked late and not graded.
  • Time limit: if listed, indicates the amount of time Moodle gives you for each attempt. In the example pictured above it is 15 minutes, so when you start the quiz, a timer begins counting down from 15 minutes. When it reaches zero, Moodle will finish and submit the quiz if you haven’t already. If no time limit is listed, the quiz does not have a Moodle-enforced time limit; however, you still need to obey any time limits your instructor may have specified in the instructions.
  • Grading method: If the quiz allows multiple attempts, this setting tells you how the final grade will be determined: highest grade (score on best attempt), average grade (mean score of all attempts), last grade (score of for your last attempt),  first grade (score for your first attempt).

How these settings work together: In the example pictured above, you can take the quiz up to three times (attempts allow) before the closing deadline of Oct 6 at 16:25 (or 4:25 pm). Note that dates and times specified in Moodle are for the U.S. Eastern time zone where the Moodle server is located. If you are studying remotely, be sure to convert deadlines to your local time. Each time you take the quiz, you will have 15 minutes to work on it. Since the grading method is “highest grade,” your best score will be recorded as the final grade for this quiz.

For the best results, don’t wait until the last minute to take a quiz. Give yourself time to breathe, get yourself set up, and recover if you lose your Internet connection or experience other technical glitches.

Starting a Quiz Attempt

  1. Before you start a quiz attempt:
    • Be certain you have time to finish without any interruptions. This is especially true for timed quizzes: once the timer starts, you cannot stop it! However, with any online quiz it is best to finish in a single sitting to minimize the chance that you miss questions or lose work.
    • Close any open programs (e.g., music, email, IM apps) and web browser tabs that you do not need for the quiz. These could compete with Moodle for Internet bandwidth, CPU resources, and memory.
    • If your instructor allows or requires you to use certain materials — for example, to refer to a course reading — make sure you have them open and available for reference. Try to avoid opening new windows, tabs or applications during a quiz attempt if you can.
  2. Click Attempt Quiz Now to start taking the quiz.
  3. If the quiz has a time limit, Moodle will warn you that the timer can’t be paused once it starts counting down. Even if you close the window, the timer will continue. Do not click Start Attempt unless you are certain you have enough uninterrupted time to finish!

Quiz Interface

A. Question Number box

This shows the point value of the question and whether an answer has been recorded yet. The Flag question option adds a marker that you and the Teachers in the course will see. You can use it to mark questions you want to review later in the attempt or to mark questions that you want to email your an instructor or TA about.   

B. Quiz Navigation box

Each question in the quiz is represented by a numbered box — blank boxes are unanswered, gray-filled boxes are answered but ungraded, and questions on the current page have a darker border. In the example below, I have answered questions 1 and 2, and I am currently on the page with question 3, which I have not answered.


  • If the quiz settings allow you to jump around in the quiz, these boxes will function as links — click on a number to view the page with that question.
  • Click the Finish attempt … link to end the quiz now and submit your final answers.
  • For timed quizzes, a timer will count down the remaining time allotted for the quiz in h:mm:ss. When this timer reaches 0:00:00, the quiz will automatically be submitted. Note that this timer does not stop if you close the quiz window or navigate away from the quiz.

C. Question Response area

This is where you will enter your answers. In some cases you will select answers by clicking or clicking-and-dragging options. For short answer and essay questions, you will need to enter numbers or text in the boxes provided.

Your responses will not be recorded until you click the Next button to move on to a subsequent page. However, Moodle does autosave responses on an open page once a minute. If autosave fails — for example, because you’ve lost your Internet connection, Moodle will alert you and warn you to note down recent responses before trying to reconnect. Usually, as soon are you reconnect Moodle will autosave anything that wasn’t already saved, but if not you will be able to re-enter it.

D. Page Navigation Buttons

Always use the page navigation buttons or the Quiz Navigation box to navigate through a quiz. DON’T use your web browser’s forward and back buttons — you may lose unrecorded answers that haven’t been autosaved.

  • Click the Next Page button at the bottom of each page to record answers for the questions on the current page and move on.
  • If the quiz settings allow it, you will see a Previous Page button, which you can use to move backward.
  • On the final page, click the Finish Attempt button to end the quiz attempt and submit your answers for scoring.

Dos and Don’ts During a Quiz

For best results:

  • Don’t open other windows or programs while taking the quiz, unless the action is required for the quiz.
  • Don’t click outside of the test window.
  • Do be careful when using a mouse with a scroll wheel: click in a blank area of the quiz screen before scrolling to avoid inadvertently changing question responses.
  • Don’t use your web browser forward and back buttons — use the Next Page and Previous Page buttons or the links in the Quiz Navigation box instead.
  • Don’t worry about losing your work. Moodle autosaves every minute, so even if you accidentally close the window or lose a connection, your answers won’t be lost. When you reopen the quiz, any uncompleted answers should still be there.
  • Do remember that Moodle records timestamped data about your activity in a course, and you and your instructors can see this data. See View Data Moodle Has Collected About You.

Finishing a Quiz

When you click the Finish Attempt button or link, Moodle will show you a Summary of attempt, listed whether an answer was saved, not answered, or incomplete for each question.

Screen shot of Moodle Quiz summary

Check this summary carefully to be sure you’ve answered every question.

  • If there is still time remaining and the quiz hasn’t closed, click Return to Attempt to revisit, complete or change your answers.
  • Otherwise, click Submit all and finish.

Retaking a Quiz

If a quiz allows multiple attempts. when you view the quiz after taking it once you will see a summary of each attempt, and the attempt that will be counted. In the example pictured below, Moodle is using the  attempt with the highest score (a 3.3 out of 10) since the grading method is “highest grade.”

Click on Reattempt Quiz if you want to try again.


Reviewing a Graded/Closed Quiz

Depending on the quiz settings, you may be able to review answers, scores and feedback immediately after attempting the quiz or you may have to wait until the quiz has closed to view some or all of this information.

When you review a quiz attempt all of questions will be shown on a single page. The quiz navigation box will show a summary of right and wrong answers, as show below.

      • Green with white check mark — answered correctly, as questions 1 and 2 in the example shown.
      • Orange with white circle — partially correct as question 3 in the example.
      • Solid gray — still ungraded as question 4; typically essay or short answer questions that require manual grading.
      • Solid red — answered incorrectly, as are questions 5 and 6.
      • Red triangles — indicate questions you flagged, such as 4 above.

In the questions themselves correct answer choices will be green with a check mark next to them and incorrect answer choices will be red with an X next to them.

New: Grade Assignments with Annotate PDF

Instructors can now provide detailed feedback on Moodle assignment submissions without downloading them using the Annotate PDF tool. This article explains how to enable and use Annotate PDF to grade student work. Annotate PDF option works best when students submit their work in a single PDF file, and this article also explains how to ensure this.


  1. Enabling Annotate PDF for an Assignment
  2. Marking with Annotate PDF
  3. Ensuring Students Submit Good PDFs

Enabling Annotate PDF for an Assignment

The steps below assume you are creating a new Assignment. To enable this feature on an existing Assignment, open it, click the gear icon, and choose Edit Settings, then skip to step 4.

  1. Turn editing on in your course (use the button located at the top right of your course’s main page).
  2. Click +Add an activity or resource in the course section where you wish your assignment to appear.
  3. From the list of activities, select Assignment.
  4. On the settings page, under Submission Types:
    1. Check the File Submissions box (required).
    2. Set Maximum number of uploaded files to 1 (recommended).
    3. Type .pdf in the Accepted file types box (recommended).

  1. Under Feedback Types, check Feedback Comments and Annotate PDF.

  1. Adjust remaining settings as needed, then click Save and Return to Course

Marking with Annotate PDF

Teachers can highlight, write, type, add stamps, and post notes in a PDF document submitted by a student when Annotate PDF is enabled. They can use a mouse, trackpad, or WACOM tablet to make handwritten markings when using a computer or an iPencil, stylus, or finger when grading on a iPad or other tablet.

To use Annotate PDF:

  1. Click on the assignment in your Moodle page to open it.
  2. Under the summary of submissions and grading status, click Grade.
  3. Submissions will open one at a time in an annotation window as shown below.

  1.  Select a tool from the annotation toolbar at the top of the window to mark the submission

  1. Enter the Grade and any overall Feedback Comments in the pane to the right of the annotation window. In addition to typing feedback, you can add files and links, or record short audio (microphone button) or video (camera button) clips.

  1. Click Save Changes to save as you go and Save and Show Next when you are ready to proceed to the next submission.

Notes:

  • If the document in annotation window is blank, the conversion to PDF failed (for a file submitted in a different format) or Annotate PDF could not read the PDF file. You will need to download the file using the link in the pane to the right of the annotation window and add annotations outside of Moodle.
  • To save a copy of your annotations and feedback outside of Moodle, click the Download Feedback PDF link beneath the Feedback Comments box.

Ensuring Students Submit Good PDFs

The Annotate PDF feature only works with PDF files. If students submit files in other formats, Moodle will try to them to PDF so that you can mark them, but this conversion process does not work reliably or well. For best results when using Annotate PDF, have your students save their assignments as a single PDF file before they upload them

  • You can force students to submit assignments as a single PDF file using the settings recommended in Enabling Annotate PDF for an Assignment above.
  • Students may not know that they can save, export or print as PDF format from almost any application. Add a link to How to Save a File as a PDF to your Moodle page or assignment instructions to help.
  • If your students need to submit handwritten work:
    • On-campus students can scan documents as PDFs using the Canon multifunction copiers. See “Where Can I Print? Where Can a Scan?” in the LITS Services FAQ: Fall 2020 for the most up-to-date info about available scanners.
    • Free smart phone scanning apps allow students to create multi-page PDF documents using the phone’s camera. See Scanning documents using your smartphone for more information.

Extensions and Overrides for Moodle Activities

The Moodle Assignment, Lesson and Quiz activities have User Overrides options that allow you to change settings for specific students or groups in order to provide accommodations, extensions, or make-up opportunities:

  • You can override the open (start) and close (due, cutoff) dates for all three types of activities.
  • For Lessons and Quizzes, you can also override the time limit, number of attempts allowed, and password settings
  • For Lessons only, you can also override the retakes and try question again settings

These adjustments are generally invisible to students. For example, if you use an override to extend a Quiz deadline for students who were ill, the Quiz will appear to be open when those students view it and closed to every other student who views it. Moodle does not inform students if these settings are exceptional or if exceptions have been made.

To create accommodations, exceptions or extensions for individual students:

  1. Turn editing on in your course (use the button located at the top right of your course’s main page).
  2. Click on the title of Assignment, Lesson or Quiz to open it. (Do NOT click on Edit or Edit Settings!)
  3. Click the gear icon, and select User Override from the drop-down menu, as shown below.
  4. Overrides you have already created for this activity are listed in a table below the activity name, as shown below; click Add User Override to add a new one.

Screen shot of user overrides page

    1. Add students’ names in the Override user section, by clicking in the search window and selecting them from the menu.
      • If you want to apply the same adjustments for multiple students, add all of their names here.
      • If you need to make different adjustments for different individuals, create a separate override for each.

    1. Next adjust the settings that you want to override for the student(s) listed. The default activity settings will be applied for anything you don’t change here. For example:
      • To give students more time when taking a Quiz, but require them to complete it by the same deadline as everyone else, change only the time limit, but leave all other settings the same.
      • To enable a student to make up a past due activity, change only the close/due date.
    2. Click Save or Save and Enter Another Override.

Note: We do not recommend using Group Overrides. Although it can streamline the process if you routinely create the same adjustments for the same set of students, it has two significant drawbacks: 1) there is no way to make a Group invisible to the students who are in that group so there is a risk of stigmatization and 2) Groups interact with activity settings in complex ways and it can be hard to predict the consequences. 

Allowing an Additional Quiz Attempt in Case of System Error

In case of a system error or outage, a student may be taken out of a Quiz attempt that is in progress, causing the incomplete attempt to be submitted automatically. When this happens, you may want to allow students to re-attempt the quiz while letting them build on the answers from their incomplete attempt. Although Moodle does not allow a submitted attempt to be reopened, here’s what you can do:

  1. Follow the instructions in steps 1–5 above to select the student who will receive an additional attempt.
  2. Under Attempts allowed add an additional attempt than those on the Quiz settings.
  3.  Click Save.
  4. Next, on your Moodle course page, find the desired Quiz and click Edit > Edit Settings (do NOT click on the title of the Quiz).
  5. Under Question Behavior click See more. Go to Each attempt builds on the last change the answer to Yes.
  6. Click Save and return to course.
  7. Have your student take the quiz again. The student’s new attempt will begin exactly where the first attempt left off.
  8. When grading, make sure to choose the correct attempt for that specific student.

Offline Bulk Assignment Grading in Moodle

Did you know that you can download Assignment submissions in bulk for offline grading/feedback and re-upload the grades, feedback, and (optionally) marked assignments back into Moodle? This feature works with both anonymous grading (blind marking) and non-anonymous grading workflows.

This tech doc describes the four steps of the process:

  1. Set up an Assignment for offline grading
  2. Download the submissions and a “grading worksheet” (spreadsheet) for recording grades and overall comments.
  3. Grade and annotate (if desired) the submitted work.
  4. Upload the completed grading worksheet and (if applicable) annotated submissions or feedback files.

Note: If you’d like to mark PDF submissions without downloading them, see Using Annotate PDF to give feedback on Moodle.

EAST is happy to help you with the process of offline bulk grading — email help@brynmawr.edu or set up a consultation appointment.

Step 1. Set Up an Assignment For Offline Grading

In order to use offline grading, you need to set up your Assignment with the following settings. You must do this before you start grading, but it’s best to do it before students submit any work. 

To check/adjust Assignment settings.

  1. Click on the Assignment name to open it.
  2. Click the gear icon, and choose Edit Settings from the drop-down menu.
  3. Under Grade
    1. Set Type is set to Point or Scale (i.e., the assignment must be graded, although note that Complete/Incomplete is one of the Scale options).
    2. Set Grading Method is to Simple Direct Grading. This is the default.
  4. Under Feedback types, check all of the following (not checked by default):
    1. Feedback comments
    2. Feedback files
    3. Offline grading worksheet

Step 2. Download Submissions and Grading Worksheet

  1. From the main course Moodle page, click on the title of your Assignment (do NOT click Edit or Edit Settings).
  2. On the next screen or summary page, click View All Submissions. 
  3. A new page will appear with a drop-down menu at the top, below the title of the assignment. From the drop-down menu, select Download grading worksheet.
  4. Save the .cvs file, making sure to keep it in .csv file format. You can open this file in Excel or other spreadsheet program.
  5. Navigate toward the bottom of the screen, and check the box titled Download submissions in folders.

  6. Scroll back to the top of the screen and, from the drop-down menu, select Download all submissions.
  7. Unzip the submissions folder downloaded to your computer.
    • Note that each student has a folder:
      • Each folder and file has a unique numeric identifier.
      • If you have not turned on anonymous grading (“blind marking”), folder and file names will also include the students’ first and last names.
      • The same number/name identifies the student in the grading worksheet.
    • The submission files will be in the format the student uploaded (e.g., .doc, .rtf, .pdf, etc.). Online text submissions will be downloaded as html files.
    • Do not change the file and folder names if you plan to provide feedback by uploading annotated submissions!

Step 3. Grade and Annotate Submitted Work

  1. Click on the students’ submission files (or HTML files for text box submissions) to open and read them.
  2. Fill out the grading worksheet (spreadsheet) that you downloaded in step 2.
    1. Open the .csv file in a spreadsheet editor (e.g. Excel).
    2. Each student is identified by a unique number and/or name (see above).
    3. Enter the student’s grade Grade column, using the same scale you set up for the assignment (e.g., Points, etc.)
    4. If you want summary feedback to appear next to the Grade in the Moodle Gradebook, type it in the Feedback comments column.
    5. Leave all other data untouched unless you know exactly what you’re doing.
    6. Save the .csv file.
  3. Optional: If you want to provide more detailed feedback to students you can:
    1. Open the students’ submission files and annotate them. There are many ways to do this, including Microsoft’s commenting and track changes features for Word files or Adobe Acrobat Reader’s commenting features for PDFs. Save the annotated files in the same folder and don’t change the file names.
    2. Type feedback for a student into a separate document and save it to the student’s folder in the unzipped submissions folder. You can include multiple feedback files in the students folder.
    3. Once you’ve added the feedback, zip the sub-folders back up for upload by selecting them and either:
      • Windows: Right-click and choose Send to > Compressed (zipped) folder.
      • Mac: Right-click (or Ctrl+click) and choose Compress.

Note: Don’t change the name or location of the subfolders: Moodle needs this information to allocate the files correctly.

Step 4. Upload Grading Worksheet and (if Applicable) Files 

Upload the grading worksheet to add grades and feedback you entered to your Moodle gradebook:

  1. From the main course Moodle page, click on the title of your Assignment (do NOT click Edit or Edit Settings).
  2. On the next screen or summary page, click View/Grade All Submissions. 
  3. A new page will appear with a drop-down menu at the top (same as in Step 2), below the title of the assignment. From the drop-down menu, select Upload grading worksheet.
  4. Click Choose a file… to browse for and upload the grading worksheet to Moodle, or drag the .csv file to the arrow and wait for the file name to appear in the box.
  5. DON’T check the overwrite records that have been modified more recently in Moodle than in the spreadsheet unless you want to override grades you’ve already entered.
  6. Click Upload grading worksheet.
  7. Review the the grades and feedback to be imported in the Confirmation window carefully.
  8. When you are satisfied that everything is correct, click Confirm, then Continue.

If you created a zipped file with annotations of student’s submitted work and/or additional feedback documents in Step 3: 

  1. From the Grading actions drop-down menu (see parts 1–3 of Step 3), choose Upload multiple feedback files in a zip.
  2. Click Choose a file… and upload the zipped assignments file to Moodle, or drag the compressed/zipped file to the arrow and wait for the file name to appear in the box.
  3. Click Import feedback file(s).
  4. The Confirmation box will list all the feedback files and student names that will be imported.
  5. Click Confirm; the next screen summarizes the changes.
  6. Click Continue.
  7. From the page containing the Grading Table, you can check your feedback files by enabling Quick grading (see Options at the bottom of that page) and scrolling horizontally, if needed.

For an assignment with no file submissions, see the discussion upload feedback files without student file submissions for details of what to do.