Category Archives: Image, Audio, and Video

Webinars and Webcasting for Large Events

Current Bryn Mawr faculty, staff and students can host three types of online events using existing College-provided software:

  • A fully interactive Zoom Meeting with up to 300 participants.
  • A Panopto “webcast with unlimited viewers.
  • A webinar-like event created by combining the two: a Zoom Meeting for interactive participants that is livestreamed to a Panopto webcast for a larger viewing audience. If more that 300 people are expected for a Zoom event, you can use this method to enable the overflow audience to view without participating.

In all cases, you can schedule the events in advance, get links to share with participants and/or your audience, and record the event for later on-demand viewing. Participants and viewers DO NOT need Zoom or Panopto accounts to join or view.

Note: Zoom’s Webinar option is not included in our standard license. Departments can purchase annual Webinar add-ons for $700-1400; please email for more information. 

Table of Contents

Meetings, Webcasts, and “Webinars” Compared

Max attendees Audience Visible/Audible? Registration Waiting Room Recordings
Zoom Meeting 300 Can use focus mode to hide participants, but anyone can unmute. Yes Yes Meetings recorded “to the Cloud” are uploaded to Panopto. Panopto link can later be shared for on-demand viewing.
Panopto Webcast Unlimited No No* Yes Automatic; webcast link becomes on-demand viewing link
“Webinar” using Zoom and Panopto Unlimited No No* Yes Automatic; webcast link becomes on-demand viewing link.

*Panopto does not have a built-in registration option; however, you can create one by asking audience members to register in advance via a Wufoo or Microsoft Form and emailing or displaying the webcast view link once they do.

Webcasting with Panopto

A Panopto webcast is a recording in progress that is streamed over the Internet for an audience to watch while the recording is underway. You create a webcast link in advance to share with your audience; what viewers see when they click on that link depends on the timing:

  • Prior to the event — a “waiting room” with the event title, description, and preview image
  • Once you’ve started the webcast — a livestream of the event
  • After the webcast is over — the recording of your webcast (you can hide this if you don’t want to provide a recording)

Prefer video? Watch Panopto’s webcasting walkthrough.

In Advance: Set Up Your Webcast URL

  1. Log into using Moodle or SAML and your college credentials.
  2. Click Create, then choose Webcast from the drop-down menu.

Panopto Create menu expanded with "Webcast" is highlighted by a red box.

  1. Enter a Title and Description, then click Create.
  2. Use the Settings > Overview window to:
    • Edit the Title and Description
    • Add an optional Preview Image (click Edit, choose a picture, then Save).
    • Enable a text-based discussion board where viewers can post public comments by checking the Allow viewers to post comments.
    • Use the Downloads menu to control whether viewers can download a copy of the recording (by default, only people with Creator permissions for a video can do this).
  3. Copy the Viewer link and paste it into whatever media you are using to advertise the event to your audience (email, web pages, etc.).

Warning: Webcasts are single-use only — about an hour after you stop one, it becomes a recording and cannot be used for further livestreaming. Don’t test your webcast if you’ve shared the viewer link with an audience; instead, create an a second webcast to use for testing. We do strongly recommend conducting at least one advance test run using the computer and equipment you will be using on the day of your event so you can catch and fix any technical issues.

Just Before the Event: Start the Webcast

  1. Log into the computer you are using to record the webcast and launch the Panopto app.
  2. Click the Join Session button. (Do not click Record yet!!!)
Panopto application. On it, the button "Join Session" is highlighted by a red box.,
Recorder Window on PC with Join Session button highlighted.


Recorder on Mac with Join Session highlighted.
Recorder on Mac with Join Session highlighted.
  1. Choose your webinar from the drop-down menu. (If you don’t see it listed, double-check that you are the user who is currently logged into Panopto; you may need to log out and log back in.)
  2. If you want to capture video, choose a Video source under Primary Sources, then configure your camera as needed.
  3. Check your Audio levels by speaking; adjust using the slider bar if needed.
If you are webcasting from a classroom and have difficulty with the microphone or video, please contact Multimedia ( or 610-526-7449) for help.
  1. Only check the Capture Computer Audio box IF you plan to play media with sound on the podium computer during the talk AND you want to include that sound in the recording.

Screen shot of recorder controls

  1. Select and configure any Secondary Sources you want to capture.
  2. When you are ready, click (record) to start the webcast/recording.
  3. If you are capturing a screencast, minimize the recorder window so that it is out of the way.

Webinar-Style Events Using Zoom and Panopto

Prefer video? See Panopto’s How to Webcast with Zoom and Panopto demo.

  1. Schedule your Zoom Meeting and invite any speakers, moderators or panelists — that is, anyone who will need to speak and/or share their video and screens to that meeting.
  2. Create a Panopto Webcast using the instructions above. Publicize or share the webcast Viewing link with people who will view and listen to the event, but not speak.
  3. Finally, enter data from Panopto into Zoom to create a Live Streaming connection between the two:
  1. Open a web browser window and log into
  2. Under Meetings > Upcoming Meetings, find the meeting and click on it to open the Meeting information page.
  3. Scroll down to the bottom and click Live Streaming.
  4. Click Configure Custom Streaming Service.  Here is where you will paste information from Panopto to create the live streaming connection.

Zoom's configure custom streaming service

  1. Leaving Zoom open, open another browser window or tab and log into Panopto.
  2. Find your webcast and click Settings.
  3. Click Manage.
  4. Change the Webcast Type to RTMP Source.

Panopto webcast settings window with Manage tab visible and arrows pointing to the RMTP radio button and the Server URL and Server Keys to copy

  1. Copy the value in the Server URL field, then paste it into the Stream URL field of the Zoom window.
  2. Switch back to the Panopto window or tab, copy the value in the Stream keys and types field, and paste it into the Stream Key field of the Zoom window.
  3. Click Save in the Zoom window to save your changes.

Website Image Size and Format Guide

Image Size and Format Guide

For image width dimensions (in pixels)  for specific uses on our website, see the list at the end of this guide.

See the Images in Drupal guide for further information on how to upload and embed images.

Creating Images for the web

Speed is important!

Website visitors don’t care what format your images are in, they only care that they are viewable and downloaded in a timely fashion (even on slower connections). To accomplish this, images should be optimized for both speed and usability.

Image Mode: Use RGB format.

Image file format

JPG: Use this in most cases! This file type is good for saving images with millions of colors, including photographs and graphics with a variety of shades and gradients.

GIF: Best for line art/cartoon-like drawings.

PNG: Also an acceptable format, but not needed in most cases.

Please do not use other image file formats on the website.

Rules for Saving Images:

  • Make sure you have saved a copy of the original image, so that you can come back and edit it again later if needed. This may be a different format such as, .raw, .tiff, .png, or .psd, or it may simply be the original size of a .jpg (e.g. from your digital camera) It is especially important to save the original if layers have been added to the image or graphic file.
  • .jpg files are often larger and take longer to load. However, most image editing tools allow you to select the file compression for .jpg. For example, you can choose Maximum, Very High, High, Medium, and Low. Try saving larger images under several compression settings and then test them for quality rendering and load times. Balancing quality, compression, and load times can be a judgment call depending on the particular image and the web document it appears in.
  • Final web images should be saved at the same size at 72 pixels per inch resolution.
  • An ALT tag is required for each image.

File sizes:

Choose the optimal size based on how you are using the image:

  • For banners or hero images, a file size up to 60KB is acceptable.
  • For high end photographs, try to keep them to within 100KB at an absolute maximum.

List of image sizes:

When any image is uploaded, Drupal applies the Focal Point you assign to that image and then crops and scales the image for the area in which it will be used. (Please refer to the Images in Drupal guide article for this in depth).

This means that some images could be used in places that are more horizontal, some more square or vertical, etc.

If we decide to use an image that has a small original size in a Feature Large Flexible Content Item, it may display as very pixelated as Drupal is trying to make a small image fit in a big display element.

With this in mind, it is a good idea to upload images that can work in the following categories:

Image categories:

  • WYSIWYG Images: 800 x 600px
  • Squares and Vertical orientation: Thumbnails; Headshots used for Admissions Officer;  staff directories; News – Portrait; Social Media Connect; etc.  400px wide, (minimum dimension 350x464px)
  • Horizontal orientation: Most Flexible Content Items; News – Wide; Hero; etc.     1900×1022 (2:1 aspect ratio)

Previewing an Image

Remember, you can see the Preview of all the image sizes and orientations for any image you add to a content item.  Here is an excerpt on the Preview function from our Images in Drupal article

we can click on the Preview link under the thumbnail to see that this focal point we picked really will be the best part of the photo to never get cropped out.


This puts a pop-up window within our pop-up window that displays all the site-wide Image Styles of the image while employing the Focal Point we just selected. We clicked the Focal Point to be on the bike rider in the middle of the path.

These Image Styles are in a horizontal-scroll pane. If you scroll down you can see the original image for comparison.  Here is a view of the horizontal-scroll-pane moved to see the difference between the News/Event Detail Portrait and the News/Event Detail Wide image styles.

When you are finished with the Preview, you can click the X in the upper right of the Image Preview (inner pop-up window) to close the preview.


Recording a Lecture or Talk in a Classroom

Panopto combines lecture-capture software with a video-streaming platform (like YouTube, but without the ads) to facilitate recording in-person classes or talks and sharing those recordings with others. Panopto can capture audio and video of a person lecturing and a screencast of what they project on the screen to an in-person audience. Recordings will be uploaded to Panopto’s video streaming library and can be made available to students through a course Moodle page or shared with anyone using sharing links. (You can also record to Panopto off campus and outside of the classroom.)

Before You Begin

  1. Be sure to schedule the talk or lecture in a classroom listed as having a “lecture capture camera” in the technology-enhanced classrooms list; other rooms are not equipped for recording. If you have questions about classroom equipment, please contact Multimedia (x7449 or
  2. Create a Panopto account if you don’t already have one. All Bryn Mawr faculty and staff, and all students currently enrolled in Bryn Mawr courses, are eligible for Panopto accounts.
  3. LITS STRONGLY recommends doing a test recording in the classroom you will be using BEFORE the day of the talk to familiarize yourself with the room setup and discover any technical issues. Contact Multimedia if you’d like an orientation to a particular room.

Starting a Recording

  1. Turn on the classroom computer and log in.
  2. Open any applications and files that you will use during your lecture (e.g., PowerPoint slides, a web page, PDF documents, etc.) Recording requires considerable computing power and resources; opening everything else you need before starting the recording ensures that sufficient resources are set aside for other applications.
  3. If the speaker will be projecting overhead, select the classroom computer as the video source for the projector using the room control panel.
Note: To capture a screencast of what a speaker projects overhead, they MUST present from the podium computer. If they wish to project from a laptop or iPad and you need to capture video and a screencast, use Zoom to capture the lecture and upload it to Panopto instead.
  1. Launch the Panopto Recorder by double-clicking the green Panopto button (shown below) on the taskbar, Dock or desktop.

Panopto logo

Not seeing this button? See Launch the Panopto Recording from the Panopto Website, below, for a workaround.
  1. If prompted to log in, choose SAML or Moodle and log in with your BMC credentials if you have them; Haverford users should choose Moodle and use their Haverford credentials. (See Panopto: Get an Account to troubleshoot accounts and log in.)
Note: If you are NOT prompted to sign in, double-check that YOUR username is the one listed in the top right-hand corner of the recorder window. If not, click Sign out, and then log in.
  1. The Panopto Recorder launches with the Create New Recording tab active as shown below. (If an update is needed it should auto-install before launching.)

  1. Under Session Settings, choose the Folder in your Panopto video library where you want to store the recording:
    • If the recording is for a course, choose the course short name (e.g., bmc.BIOL.B101.001.SP20).
    • Otherwise, choose “My Folder” to record to your personal Panopto folder.
    • You will be able to move the recording to different folder later if needed.
  2. Give the recording a meaningful Name or use the default (recording day, date, and time). You will be able to rename the recording later.
  3. If you want to capture video of your speaker, choose a Video source under Primary Sources; otherwise choose None.
    • Check the preview window to the right to ensure the camera is positioned correctly and adjust as needed.
    • Some rooms have two cameras — one facing the podium and one facing the audience. Be sure you’ve selected the correct one.
    • Some room cameras are repositionable. The panning and zooming controls are located on the room control panel; there is often a pre-set that centers the camera on the podium.
    • Contact the Help Desk (610-526-7440) for help troubleshooting video.
  4. Check you Audio levels by speaking and watching the microphone bar.
    • Move the slider bar to increase or decrease the volume as needed.
    • If the sound is too low with the microphone at max, check whether the podium has a microphone that needs to be turned on. Some classroom microphones are directional, or designed to pick up sound from a certain direction, so the speaker may need to move a bit to find the sweet spot.
    • If no audio is picking up, try choosing another option in the Audio drop-down menu. In some rooms, the video camera provides the only microphone and you must record video in order to record audio.
    • Contact the Help Desk (610-526-7440) for help troubleshooting audio.
    • Check the Capture Computer Audio box IF you plan to play media with sound on the podium computer during the talk AND you want to include that sound in the recording.

Screen shot of recorder controls

  1. Select and configure any Secondary Sources you want to capture:
    • Check Capture Main Screen to capture a screencast of everything your speaker presents onscreen and projects overhead to the in-person audience.
    • Check Capture PowerPoint if you also want to add the PowerPoint slides to the recording (don’t use this instead of Capture Main Screen.)
    • If additional cameras (such as an audience or document camera) or monitors are attached to the podium computer, you will be able to select or add them. Please don’t try to connect new video sources to a classroom computer yourself, as you could disturb other connections and settings — contact Multimedia ( or 610-526-7449) for help.
  2. When you are ready, click the red record button to start your recording.
  3. If you are capturing a screencast, minimize the recorder window so that it is out of the way.
Tip: If there is a chance you will forget to start the recording, you can do this well before the speaker starts and then trim any parts of the recording you don’t need in the Panopto editor later.

Stopping and Uploading the Recording

Click (pause) in the recorder window if you need to temporarily stop recording — e.g., while speakers are switching places. (Panopto keeps recording to ensure no data is lost, but then automatically deletes the portion of the recording between the time that pause and play were clicked.)

When you are ready to end the recording:

  1. Reopen the recorder window if needed and click (stop).
  2. A Recording Complete dialog will appear; choose Done to upload the recording to the Panopto server for processing and streaming.
  3. Lock the computer (Windows) or put it to sleep (Mac), but do not turn it off.

The recording will finish uploading in the background as long as the computer remains on and connected to the Internet, even if other users log in. Uploading typically takes about 15-30 minutes for a one-hour video, but can be longer if Internet usage is heavy. If the computer is shut down before the upload completes, Panopto will try to resume uploading the next time it is turned on and connected to the Internet. A local copy remains on the hard drive in the meantime to ensure nothing is lost.

Collecting Audiovisual Assignments using Panopto

There are a few different methods for students to upload audio/video files to Panopto to submit a class assignment or project:

  1. Using Panopto’s Assignment Folder
  2. Giving Students Creator Access to a Panopto Course Folder
  3. Using a Moodle Assignment for Students to Link to their Panopto File

Below, we will outline these different processes as well as the pros and cons as to choosing one method over another.

1. Using Panopto’s Assignment Folder

(Prefer video? Panopto has one on this topic)

An Assignment folder is a special sub-folder of a shared folder that gives Viewers permission to create and upload recordings. The Panopto Assignment Folder gives instructors an easy way for students to submit or share audio and video recordings for a course. These can be edited, polished podcasts or videos that they create with other tools and upload to Panopto or video or audio presentations they record with Panopto itself.

You can only have one Assignment folder active at a time. If your course includes multiple audiovisual assignments, you can EITHER

  • Create a single Assignments folder and instruct students on how to name their recordings so you know which assignment they belong to
  • Close each assignment folder when students no longer need to submit or see videos and create a new one for the next assignment.
Setting Up an Assignment Folder
  1. Log in to Panopto
  2. Find your course folder and click the gear (Settings) button.
  3. On the Overview page, click Create Assignment folder.

  1. By default, the Assignment folder is titled with the Folder name and [assignments] as shown below; click on this name to edit the folder.

  1. To rename the folder, click Overview and type a new name in the Title field. You can also add a description with a recap of the assignment instructions, deadline information, etc.

    1. If you want students to be able to view each other’s videos, click Settings and check the Allow viewers to see each other’s sessions box. If you don’t want students comment on each other’s videos within Panopto, check Disable comments on all sessions in this folder.

Submitting and Viewing Recordings

Students can submit to recordings to this assignment folder by choosing it as the destination when they upload or create a video. For example, to record a video using Panopto Create (the browser-based recorder that doesn’t require you to download software) a student would:

  1. Log into Panopto.
  2. Click Create and choose an option. In this case, I’m choosing Panopto Capture, but I could also choose Record a new session to record from the desktop or Upload media to upload a video or audio file.

  1. To make sure the video goes to the right place, select the appropriate assignments folder for the location to save or upload it.

Teachers and students can view student submissions by browsing to the assignment folder within the course folder on Panopto, and starting the videos as they would normally.

Closing an Assignment Folder

When you are ready to stop collecting and viewing submissions:

  1. Navigate to the assignment folder and click the gear icon.
  2.  On the Overview tab, under Assignment folder, click Close.

Once you’ve closed an Assignment folder

  • Teachers/Creators will still be able to open it and view the videos, but Students/Viewers will no longer be able to submit or view it.
  • You will have the option to create a new Assignment folder.
Pros and Cons of this Method
  • Pros: Makes it easy for students to upload work for stand-alone assignments or projects. It can be set so that students can see/comment on each other’s work.
  • Cons: Only one assignment folder can be open at a time. The instructor must close one assignment folder in order to open another. Students lose access to the folder contents once an assignment folder is closed (instructor does not lose access to student submissions).

2. Giving Students Creator Access to a Panopto Course Folder

Anyone with a Teacher role in Moodle can give students Creator access to a Panopto course folder so that students are able to directly upload video/audio content into the Panopto folder for that course.

Giving Students Creator Access via the Panopto Block in Moodle
  1. Turn editing on in the Moodle course
  2. In the Panopto block, click the gear icon (settings) and choose “Configure Panopto block” from the dropdown
    Configure Panopto Block
  3. Under “Change Panopto role mappings,” in the block next to Creator, press Ctrl to select more than one option, and select Registered student

    Change Panopto Role Mappings
    4. Click the Save changes button at the bottom of the screen

Students enrolled in the Moodle course should see the Panopto course folder when they log into Panopto and can upload video directly to it, or to subfolders within the course folder.

Pros and Cons of this Method
  • Pros: Makes it easy for students to upload directly to the course folder and any subfolders that the instructor creates for different projects/assignments throughout the semester. Folders also remain accessible while students still have access to the Moodle course.
  • Cons: Students will be able to see each other’s videos and will continue to have upload access to the course folder as long as they have access to the course in Moodle (instructor may want to change Creator rights to Viewer rights when the semester is over to prevent accidental uploads).

3. Using a Moodle Assignment for Students to Link to their Panopto File

As a Teacher, you can create an Assignment in Moodle where students can paste a link to their Panopto video. This avoids them having to upload the video to the Panopto course folder or to Moodle itself, as video uploads take up much storage space on Moodle. Students use the online text option in a Moodle assignment to paste a link to a Panopto video that they’ve added to their My Folder in Panopto.

Giving students access to link a Panopto file in a Moodle Assignment:
  1. Create an Assignment in Moodle (see Creating and Managing Assignments in Moodle)
  2. Under Submission Types, make sure “Online text” is selected. Deselect “File submissions” (unless you also would like them to submit a corresponding document (i.e. PDF, Word Doc) with this assignment. If that is the case, you can leave both boxes checked off.).
    Online Text
  3. When students submit their assignment, they will copy the Share link to their video/audio file in Panopto and paste it into the textbox in the Moodle assignment (see Sharing Recordings in Panopto).
  4. When the Teacher grades the assignment, they should be able to click on or copy/paste the link that the student provided, and this will take them to Panopto to view the video.Grading Assignment
Pros and Cons of this Method
  • Pros: Only the student submitting and the instructor will be able to view the video
  • Cons: The video will remain in the student’s personal folder and not in the course folder, unless it is requested to be moved by a Panopto admin.

Use ABBYY Fine Reader for Complex OCR

Librarians, archivists, and academic researchers use ABBYY Fine Reader to digitize and analyze archival collections. It is installed on the computers in the Digital Media and Collaboration Lab in Carpenter Library and available when this lab is open.

ABBYY Fine Reader’s advanced OCR Editor has features that make it possible to successfully OCR documents that more widely available tools* cannot:

ABBYY Fine Reader also has a Compare Documents tool that can help researchers and archivists analyze the textual differences among multiple PDFs.

See the ABBYY Fine Reader User Guide for detailed instructions.

Note: Most documents written in English or other widely spoken languages can be successfully OCRed by more widely available campus tools:

You only need to use ABBYY Fine Reader if these tools don’t support the language your document is written in or they fail to successfully OCR text due to issues that ABBYY Fine Reader was designed to address.

WeVideo: Creating Captions

WeVideo allows for the creation of captions in videos. Prior to opening your assignment, you will want to make sure to create an account under the Bryn Mawr license. Note that unlike typical captions that can be toggled on and off, WeVideo embeds the text into the video.

  1. Login to your WeVideo account.
  2. Start by creating a new video or choose an already pre-existing video.
  3. Go into the Text tab on the upper toolbar, and then choose the Static folder.
  4. Choose the Subtitle text box. Grab and drop the text box onto the Text track. Be default, there should be a track labeled Text when you create a new video. For already-existing projects, you can add another video track for your text, but be aware that the default name will be “Video 3”. You can rename the track to Text, but this is optional. The tracks are intentionally layered so make sure that the subtitles are placed in the top track, otherwise they will not be visible in your video.
  5. To change the layout and size of the text, find the Subtitle text box in the track. Double click on the text box within the track or click once and choose the pencil icon that says Open Clip Editor.
  6.  You can change the text properties by using the toolbar on the left or by maneuvering the text box in the preview window on the right.
  7. Make sure to click the blue button labeled Save Changes when you’re finished.
  8. Repeat the process for each section of speech in the video.

Panopto: Editing Videos

Once you’ve recorded and uploaded a video on Panopto, you have the ability to edit your video track and apply the changes to the video.

This document offers a basic introduction to editing. For more extensive video editing documentation in Panopto, please see How to Edit a Video and How to Trim a Video in the Editor on the Panopto Support site.

To find more details about captioning, please look at Captioning in Panopto and read more about automatic captioning for Panopto.

How to Edit

  1. Underneath your video, click the Edit icon to bring up the video editor.arrow pointing to the edit button on panopto
  2. Once the video editor is open, you will see the timeline at the bottom of the screen with a track for each video stream. Typically, this will include the primary and secondary streams.Panopto video editor
  3. When you click the Play icon the video will begin to play and the red vertical bar will move along the timeline to indicate which section of the video is playing.
  4. Use the Cut icon to trim or cut the video.panopto cut icon and red editing bar
  5. Panopto will automatically save any changes you make to the video, as indicated by the time stamp in the top right corner. However, it is essential that you click the blue Apply icon when you are finished editing in order for your changes to take effect.panopto timestamp and apply button


Upload Audio or Video Files to Panopto


Panopto, Bryn Mawr’s lecture capture platform, also functions as a streaming service. In addition to using Panopto to record lectures and presentations at home or in classrooms, you can also upload audio and video created or recorded elsewhere onto Panopto in order to share with others.

  • Audio and video can only be uploaded onto the Panopto web portal, not the desktop app used for recording.
  • Panopto supports major media file formats, including MP3, MP4, AVI, MOV, and ASF. See Supported File Types for details.

Log into Panopto

There are two ways to log into the Panopto portal.

  1. Log in using Bryn Mawr College’s Panpoto login page. 
  2. Log in through Moodle.
    1. Log into a Moodle course where you have the role of a Teacher.
    2. Click on the Course Settings link in the Panopto block.
    3. Click Exit to exit the course settings tab.

Add Audio and Video Files

  1. Click the blue Create button, and choose Media from the drop-down menu, as shown below.
  2. Click the Add Files to drop-down menu and click the name of the folder where you want to place your files.
  3. Upload files by either:
    • Dragging them into the box labeled Drag video or audio files here… OR
    • Clicking on that box, browsing for files on your computer, selecting them and clicking Open.
  4. A checkmark will appear by each file when it has finished uploading and Panopto will alert you when it is safe to close the window.


Note: Panopto may continue to process media for several minutes after the upload is finished. This is normal, and the time required depends on the recording length, file size, media formatting, and server load. Once the processing is complete, you can generate a shareable link to share on a Moodle site, webpage or email. (You may also copy or move the video) to the Panopto folder for a Moodle course, and the video will appear in the Panopto block for that course).

Share the link to a Panopto video on Moodle

    1. On your Moodle course page, click the Turn Editing On button located toward the top right of the page.
    2. Locate where you would like to place the link and select + Add an activity or resource.
    3. From the activity menu that comes up, choose the URL activity and then click Add.
    4. In the new window that appears, you will be able to give your URL a Name. The name is the text that will be displayed linking to your video. For example, you can title your link “Film clip for Week 1.”
    5. Next, paste your link into the External URL.
    6. Click Save and return to course. Your video is now available through this link to all users on your Moodle course page.
    7. To confirm your link is working correctly, open your link in a new incognito tab or browser.

Note: Captions will automatically be generated for all files on Panopto that are not already captioned. Make sure to check and edit these captions for accuracy before sharing the video on a website or in a course. For more information, learn more about captioning in Panopto.

Making Accessible Scans

The Canon copiers at Bryn Mawr College automatically apply English-language Optical Character Recognition (OCR) to new scans and other campus tools can successful OCR documents in other languages. However, OCR only works if the scans are of decent quality. This article explains how to create scans that can be successfully converted by OCR software.

What is Optical Character Recognition (OCR)?

A scan is simply a photograph of a page. The textual elements visible in that photograph are not editable, searchable text — they are simply patterns of light and dark pixels. In order for readers to read a scan using text-to-speech or Braille software, highlighting and annotation tools, and other assistive technologies, these patterns need to be converted to actual text — that is, to a string of characters that can be highlighted and searched — through a process called optical character recognition (OCR). The OCR software looks at the patterns of lights and darks and uses algorithms to determine which patterns are most likely to be characters and which characters they are most likely to be.

 example of a picture of text getting reconized as text

The output of an OCR conversion is only as good as the input. If the OCR process can’t correctly identify and interpret characters, the text it generates will be nonsense and the PDF will not be accessible.

Making Scans that OCR Correctly

  • Start with a clean original: Highlighting, underlining, and page damage are primary culprits in preventing the OCR process from properly recognizing text.
  • Avoid marginalia: Marginalia can also confuse OCR software, producing extraneous characters and interfering with its ability to correctly predict and interpret neighboring words. For best results, erase marginalia or find a clean copy.
  • Keep the page straight: Scan with all pages oriented in the same direction and as close to horizontal or vertical as possible. Most OCR tools process can correct for slight skewing, but text on pages that are highly tilted will not be interpreted correctly.
  • Don’t block the text: Avoid cutting off text or blocking it with your hands, bookmarks, etc. OCR software uses natural language processing to analyze text. Not only is the missing text not recognized or read, but its absence prevent OCR software from recognizing the missing text, but but also interferes with the OCR software’s ability to accurately infer and interpret the surrounding text.
  • Scan only one page at a time:
    • Most OCR software can recognize that documents scanned “two-up” — that is, with two facing pages in a book or journal scanned the same time — have two columns of text. However, two-up scanning often creates shadows and distortions that can prevent parts of the text from being correctly interpreted.
    • If each page of your original has multiple columns of text, you must scan one page at a time.

Complete the Process in Adobe Acrobat

If you scan the document with the Canon multifunction printer/scanners it will OCR the text automatically. However, you need to open the document in Adobe Acrobat (available on all college-owned computers) and use the Make Accessible wizard to check the OCR and finish making it accessible.

Recording a Lecture Outside the Classroom/Off-Campus

With Panopto, Bryn Mawr College’s lecture capture software, you can record lectures and talks and share the recordings with students or others. Panopto is able to capture audio and video of a person lecturing while also creating a screencast of what is projected on your computer screen. Recordings can be automatically uploaded to Panopto’s servers and shared with students via a Moodle site or with viewers outside of a course via a public link.

Getting Ready to Record

When getting ready to record, ensure that you have:

  1. A computer (preferably with a built-in webcam).
  2. A reliable Internet connection.
  3. Successfully installed the Panopto Desktop App onto the computer you will be using to record (Check out these links for instructions on how to freely download and install the software (For Mac, for Windows/PC).


  1. If your computer doesn’t have a webcam you may choose to borrow one from Canaday Library’s equipment loan pool. 
  2. You will also need to have a Teacher role in a Moodle site in order to record lectures. (Any Moodle site will do, it doesn’t have to be an academic course-related site.) If you
    don’t have one already, please email the Help Desk at

Starting a Recording

  1. Open any applications and files that you will use during your lecture. For example: If you want to show PowerPoint slides, a web page, and an image in a PDF document, open your PowerPoint file, your web browser, and the PDF file. This will ensure your computer runs smoothly while using Panopto.
  2. Launch the Panopto recorder from the desktop app or from Bryn Mawr’s online platform:
    • To launch Panopto From Your Desktop:
      • Double-click on the desktop Panopto icon (a green circular ribbon with a blue arrow inside it).
        A green hexagonal ribbon with the words "Panopto" under it.
      • If prompted to log in, choose the SAML or Moodle options and sign in with your Bryn Mawr credentials. (Note: If you are not prompted to sign in and someone else’s name is listed in the top right hand corner of the recorder window, click Sign out, and then log in.
    • To launch Panopto From Bryn Mawr’s online platform:
  3. Click on the blue Create button and select Record a new session from the drop-down list.
  4. Choose the course you are recording to from the drop-down Folder menu at the top of the page.
  5. Give the recording a Name or use the default (recording day, date, and time).
  6. Check the audio levels by speaking and watching the microphone bar:
    • Move the slider bar to increase or decrease volume as needed.
    • If nothing shows up in the audio level window, click Settings and try different options on the Default audio source menu until you find one that works. Call (x7440) or email the Help Desk if none of the options work.
  7. Check the video settings:
    • Be sure the Instructor Video box is checked.
    • You should see the camera feed in the window above the checkbox.
    • If no video appears or the camera isn’t pointed where you need it, click Settings and try a different Default video source or reposition the camera using the onscreen controls. Call (x7440) or email the Help Desk if none of the video sources work.
  8. Panopto automatically records a screencast of what is presented on the recording computer. You do not need to do anything to enable this and you cannot turn this off.
  9. When you are finished setting up your recording, click Record to start recording.

Note: In many technology enabled classrooms, the video camera mounted in the ceiling is the only audio input source. In these cases, you will need to enable Instructor Video in order to record audio even if you only wanted a narrated screencast.

For more detailed information, including how to use on-screen features during a recording, see Panopto’s guide on How to Record a Video and Best Practices for Recording.

Stopping and Uploading a Recording

  1. To end a recording, click Stop in the Desktop app.
  2. In the dialog box that appears, choose Done to upload the recording to the Panopto server for processing and streaming.
  3. Lock the computer (Windows) or put it to sleep (Mac), but do not turn it off. The recording will finish uploading in the background as long as the computer remains on and connected to the Internet. (Even if you log out and another user logs in.)