Category Archives: Panopto

Webinars and Webcasting for Large Events

Current Bryn Mawr faculty, staff and students can host three types of online events using existing College-provided software:

  • A fully interactive Zoom Meeting with up to 300 participants.
  • A Panopto “webcast with unlimited viewers.
  • A webinar-like event created by combining the two: a Zoom Meeting for interactive participants that is livestreamed to a Panopto webcast for a larger viewing audience. If more that 300 people are expected for a Zoom event, you can use this method to enable the overflow audience to view without participating.

In all cases, you can schedule the events in advance, get links to share with participants and/or your audience, and record the event for later on-demand viewing. Participants and viewers DO NOT need Zoom or Panopto accounts to join or view.

Note: Zoom’s Webinar option is not included in our standard license. Departments can purchase annual Webinar add-ons for $700-1400; please email help@brynmawr.edu for more information. 

Table of Contents


Meetings, Webcasts, and “Webinars” Compared

Max attendees Audience Visible/Audible? Registration Waiting Room Recordings
Zoom Meeting 300 Can use focus mode to hide participants, but anyone can unmute. Yes Yes Meetings recorded “to the Cloud” are uploaded to Panopto. Panopto link can later be shared for on-demand viewing.
Panopto Webcast Unlimited No No* Yes Automatic; webcast link becomes on-demand viewing link
“Webinar” using Zoom and Panopto Unlimited No No* Yes Automatic; webcast link becomes on-demand viewing link.

*Panopto does not have a built-in registration option; however, you can create one by asking audience members to register in advance via a Wufoo or Microsoft Form and emailing or displaying the webcast view link once they do.

Webcasting with Panopto

A Panopto webcast is a recording in progress that is streamed over the Internet for an audience to watch while the recording is underway. You create a webcast link in advance to share with your audience; what viewers see when they click on that link depends on the timing:

  • Prior to the event — a “waiting room” with the event title, description, and preview image
  • Once you’ve started the webcast — a livestream of the event
  • After the webcast is over — the recording of your webcast (you can hide this if you don’t want to provide a recording)

Prefer video? Watch Panopto’s webcasting walkthrough.

In Advance: Set Up Your Webcast URL

  1. Log into https://brynmawr.hosted.panopto.com using Moodle or SAML and your college credentials.
  2. Click Create, then choose Webcast from the drop-down menu.

Panopto Create menu expanded with "Webcast" is highlighted by a red box.

  1. Enter a Title and Description, then click Create.
  2. Use the Settings > Overview window to:
    • Edit the Title and Description
    • Add an optional Preview Image (click Edit, choose a picture, then Save).
    • Enable a text-based discussion board where viewers can post public comments by checking the Allow viewers to post comments.
    • Use the Downloads menu to control whether viewers can download a copy of the recording (by default, only people with Creator permissions for a video can do this).
  3. Copy the Viewer link and paste it into whatever media you are using to advertise the event to your audience (email, web pages, etc.).

Warning: Webcasts are single-use only — about an hour after you stop one, it becomes a recording and cannot be used for further livestreaming. Don’t test your webcast if you’ve shared the viewer link with an audience; instead, create an a second webcast to use for testing. We do strongly recommend conducting at least one advance test run using the computer and equipment you will be using on the day of your event so you can catch and fix any technical issues.

Just Before the Event: Start the Webcast

  1. Log into the computer you are using to record the webcast and launch the Panopto app.
  2. Click the Join Session button. (Do not click Record yet!!!)
Panopto application. On it, the button "Join Session" is highlighted by a red box.,
Recorder Window on PC with Join Session button highlighted.

 

Recorder on Mac with Join Session highlighted.
Recorder on Mac with Join Session highlighted.
  1. Choose your webinar from the drop-down menu. (If you don’t see it listed, double-check that you are the user who is currently logged into Panopto; you may need to log out and log back in.)
  2. If you want to capture video, choose a Video source under Primary Sources, then configure your camera as needed.
  3. Check your Audio levels by speaking; adjust using the slider bar if needed.
If you are webcasting from a classroom and have difficulty with the microphone or video, please contact Multimedia (multimedia@brynmawr.edu or 610-526-7449) for help.
  1. Only check the Capture Computer Audio box IF you plan to play media with sound on the podium computer during the talk AND you want to include that sound in the recording.

Screen shot of recorder controls

  1. Select and configure any Secondary Sources you want to capture.
  2. When you are ready, click (record) to start the webcast/recording.
  3. If you are capturing a screencast, minimize the recorder window so that it is out of the way.

Webinar-Style Events Using Zoom and Panopto

Prefer video? See Panopto’s How to Webcast with Zoom and Panopto demo.

  1. Schedule your Zoom Meeting and invite any speakers, moderators or panelists — that is, anyone who will need to speak and/or share their video and screens to that meeting.
  2. Create a Panopto Webcast using the instructions above. Publicize or share the webcast Viewing link with people who will view and listen to the event, but not speak.
  3. Finally, enter data from Panopto into Zoom to create a Live Streaming connection between the two:
  1. Open a web browser window and log into https://brynmawr-edu.zoom.us.
  2. Under Meetings > Upcoming Meetings, find the meeting and click on it to open the Meeting information page.
  3. Scroll down to the bottom and click Live Streaming.
  4. Click Configure Custom Streaming Service.  Here is where you will paste information from Panopto to create the live streaming connection.

Zoom's configure custom streaming service

  1. Leaving Zoom open, open another browser window or tab and log into Panopto.
  2. Find your webcast and click Settings.
  3. Click Manage.
  4. Change the Webcast Type to RTMP Source.

Panopto webcast settings window with Manage tab visible and arrows pointing to the RMTP radio button and the Server URL and Server Keys to copy

  1. Copy the value in the Server URL field, then paste it into the Stream URL field of the Zoom window.
  2. Switch back to the Panopto window or tab, copy the value in the Stream keys and types field, and paste it into the Stream Key field of the Zoom window.
  3. Click Save in the Zoom window to save your changes.

Recording a Lecture or Talk in a Classroom

Panopto combines lecture-capture software with a video-streaming platform (like YouTube, but without the ads) to facilitate recording in-person classes or talks and sharing those recordings with others. Panopto can capture audio and video of a person lecturing and a screencast of what they project on the screen to an in-person audience. Recordings will be uploaded to Panopto’s video streaming library and can be made available to students through a course Moodle page or shared with anyone using sharing links. (You can also record to Panopto off campus and outside of the classroom.)

Before You Begin

  1. Be sure to schedule the talk or lecture in a classroom listed as having a “lecture capture camera” in the technology-enhanced classrooms list; other rooms are not equipped for recording. If you have questions about classroom equipment, please contact Multimedia (x7449 or multimedia@brynmawr.edu).
  2. Create a Panopto account if you don’t already have one. All Bryn Mawr faculty and staff, and all students currently enrolled in Bryn Mawr courses, are eligible for Panopto accounts.
  3. LITS STRONGLY recommends doing a test recording in the classroom you will be using BEFORE the day of the talk to familiarize yourself with the room setup and discover any technical issues. Contact Multimedia if you’d like an orientation to a particular room.

Starting a Recording

  1. Turn on the classroom computer and log in.
  2. Open any applications and files that you will use during your lecture (e.g., PowerPoint slides, a web page, PDF documents, etc.) Recording requires considerable computing power and resources; opening everything else you need before starting the recording ensures that sufficient resources are set aside for other applications.
  3. If the speaker will be projecting overhead, select the classroom computer as the video source for the projector using the room control panel.
Note: To capture a screencast of what a speaker projects overhead, they MUST present from the podium computer. If they wish to project from a laptop or iPad and you need to capture video and a screencast, use Zoom to capture the lecture and upload it to Panopto instead.
  1. Launch the Panopto Recorder by double-clicking the green Panopto button (shown below) on the taskbar, Dock or desktop.

Panopto logo

Not seeing this button? See Launch the Panopto Recording from the Panopto Website, below, for a workaround.
  1. If prompted to log in, choose SAML or Moodle and log in with your BMC credentials if you have them; Haverford users should choose Moodle and use their Haverford credentials. (See Panopto: Get an Account to troubleshoot accounts and log in.)
Note: If you are NOT prompted to sign in, double-check that YOUR username is the one listed in the top right-hand corner of the recorder window. If not, click Sign out, and then log in.
  1. The Panopto Recorder launches with the Create New Recording tab active as shown below. (If an update is needed it should auto-install before launching.)

  1. Under Session Settings, choose the Folder in your Panopto video library where you want to store the recording:
    • If the recording is for a course, choose the course short name (e.g., bmc.BIOL.B101.001.SP20).
    • Otherwise, choose “My Folder” to record to your personal Panopto folder.
    • You will be able to move the recording to different folder later if needed.
  2. Give the recording a meaningful Name or use the default (recording day, date, and time). You will be able to rename the recording later.
  3. If you want to capture video of your speaker, choose a Video source under Primary Sources; otherwise choose None.
    • Check the preview window to the right to ensure the camera is positioned correctly and adjust as needed.
    • Some rooms have two cameras — one facing the podium and one facing the audience. Be sure you’ve selected the correct one.
    • Some room cameras are repositionable. The panning and zooming controls are located on the room control panel; there is often a pre-set that centers the camera on the podium.
    • Contact the Help Desk (610-526-7440) for help troubleshooting video.
  4. Check you Audio levels by speaking and watching the microphone bar.
    • Move the slider bar to increase or decrease the volume as needed.
    • If the sound is too low with the microphone at max, check whether the podium has a microphone that needs to be turned on. Some classroom microphones are directional, or designed to pick up sound from a certain direction, so the speaker may need to move a bit to find the sweet spot.
    • If no audio is picking up, try choosing another option in the Audio drop-down menu. In some rooms, the video camera provides the only microphone and you must record video in order to record audio.
    • Contact the Help Desk (610-526-7440) for help troubleshooting audio.
    • Check the Capture Computer Audio box IF you plan to play media with sound on the podium computer during the talk AND you want to include that sound in the recording.

Screen shot of recorder controls

  1. Select and configure any Secondary Sources you want to capture:
    • Check Capture Main Screen to capture a screencast of everything your speaker presents onscreen and projects overhead to the in-person audience.
    • Check Capture PowerPoint if you also want to add the PowerPoint slides to the recording (don’t use this instead of Capture Main Screen.)
    • If additional cameras (such as an audience or document camera) or monitors are attached to the podium computer, you will be able to select or add them. Please don’t try to connect new video sources to a classroom computer yourself, as you could disturb other connections and settings — contact Multimedia (multimedia@brynmawr.edu or 610-526-7449) for help.
  2. When you are ready, click the red record button to start your recording.
  3. If you are capturing a screencast, minimize the recorder window so that it is out of the way.
Tip: If there is a chance you will forget to start the recording, you can do this well before the speaker starts and then trim any parts of the recording you don’t need in the Panopto editor later.

Stopping and Uploading the Recording

Click (pause) in the recorder window if you need to temporarily stop recording — e.g., while speakers are switching places. (Panopto keeps recording to ensure no data is lost, but then automatically deletes the portion of the recording between the time that pause and play were clicked.)

When you are ready to end the recording:

  1. Reopen the recorder window if needed and click (stop).
  2. A Recording Complete dialog will appear; choose Done to upload the recording to the Panopto server for processing and streaming.
  3. Lock the computer (Windows) or put it to sleep (Mac), but do not turn it off.

The recording will finish uploading in the background as long as the computer remains on and connected to the Internet, even if other users log in. Uploading typically takes about 15-30 minutes for a one-hour video, but can be longer if Internet usage is heavy. If the computer is shut down before the upload completes, Panopto will try to resume uploading the next time it is turned on and connected to the Internet. A local copy remains on the hard drive in the meantime to ensure nothing is lost.

Collecting Audiovisual Assignments using Panopto

There are a few different methods for students to upload audio/video files to Panopto to submit a class assignment or project:

  1. Using Panopto’s Assignment Folder
  2. Giving Students Creator Access to a Panopto Course Folder
  3. Using a Moodle Assignment for Students to Link to their Panopto File

Below, we will outline these different processes as well as the pros and cons as to choosing one method over another.

1. Using Panopto’s Assignment Folder

(Prefer video? Panopto has one on this topic)

An Assignment folder is a special sub-folder of a shared folder that gives Viewers permission to create and upload recordings. The Panopto Assignment Folder gives instructors an easy way for students to submit or share audio and video recordings for a course. These can be edited, polished podcasts or videos that they create with other tools and upload to Panopto or video or audio presentations they record with Panopto itself.

You can only have one Assignment folder active at a time. If your course includes multiple audiovisual assignments, you can EITHER

  • Create a single Assignments folder and instruct students on how to name their recordings so you know which assignment they belong to
  • Close each assignment folder when students no longer need to submit or see videos and create a new one for the next assignment.
Setting Up an Assignment Folder
  1. Log in to Panopto
  2. Find your course folder and click the gear (Settings) button.
  3. On the Overview page, click Create Assignment folder.

  1. By default, the Assignment folder is titled with the Folder name and [assignments] as shown below; click on this name to edit the folder.

  1. To rename the folder, click Overview and type a new name in the Title field. You can also add a description with a recap of the assignment instructions, deadline information, etc.

    1. If you want students to be able to view each other’s videos, click Settings and check the Allow viewers to see each other’s sessions box. If you don’t want students comment on each other’s videos within Panopto, check Disable comments on all sessions in this folder.

Submitting and Viewing Recordings

Students can submit to recordings to this assignment folder by choosing it as the destination when they upload or create a video. For example, to record a video using Panopto Create (the browser-based recorder that doesn’t require you to download software) a student would:

  1. Log into Panopto.
  2. Click Create and choose an option. In this case, I’m choosing Panopto Capture, but I could also choose Record a new session to record from the desktop or Upload media to upload a video or audio file.

  1. To make sure the video goes to the right place, select the appropriate assignments folder for the location to save or upload it.

Teachers and students can view student submissions by browsing to the assignment folder within the course folder on Panopto, and starting the videos as they would normally.

Closing an Assignment Folder

When you are ready to stop collecting and viewing submissions:

  1. Navigate to the assignment folder and click the gear icon.
  2.  On the Overview tab, under Assignment folder, click Close.

Once you’ve closed an Assignment folder

  • Teachers/Creators will still be able to open it and view the videos, but Students/Viewers will no longer be able to submit or view it.
  • You will have the option to create a new Assignment folder.
Pros and Cons of this Method
  • Pros: Makes it easy for students to upload work for stand-alone assignments or projects. It can be set so that students can see/comment on each other’s work.
  • Cons: Only one assignment folder can be open at a time. The instructor must close one assignment folder in order to open another. Students lose access to the folder contents once an assignment folder is closed (instructor does not lose access to student submissions).

2. Giving Students Creator Access to a Panopto Course Folder

Anyone with a Teacher role in Moodle can give students Creator access to a Panopto course folder so that students are able to directly upload video/audio content into the Panopto folder for that course.

Giving Students Creator Access via the Panopto Block in Moodle
  1. Turn editing on in the Moodle course
  2. In the Panopto block, click the gear icon (settings) and choose “Configure Panopto block” from the dropdown
    Configure Panopto Block
  3. Under “Change Panopto role mappings,” in the block next to Creator, press Ctrl to select more than one option, and select Registered student

    Change Panopto Role Mappings
    4. Click the Save changes button at the bottom of the screen

Students enrolled in the Moodle course should see the Panopto course folder when they log into Panopto and can upload video directly to it, or to subfolders within the course folder.

Pros and Cons of this Method
  • Pros: Makes it easy for students to upload directly to the course folder and any subfolders that the instructor creates for different projects/assignments throughout the semester. Folders also remain accessible while students still have access to the Moodle course.
  • Cons: Students will be able to see each other’s videos and will continue to have upload access to the course folder as long as they have access to the course in Moodle (instructor may want to change Creator rights to Viewer rights when the semester is over to prevent accidental uploads).

3. Using a Moodle Assignment for Students to Link to their Panopto File

As a Teacher, you can create an Assignment in Moodle where students can paste a link to their Panopto video. This avoids them having to upload the video to the Panopto course folder or to Moodle itself, as video uploads take up much storage space on Moodle. Students use the online text option in a Moodle assignment to paste a link to a Panopto video that they’ve added to their My Folder in Panopto.

Giving students access to link a Panopto file in a Moodle Assignment:
  1. Create an Assignment in Moodle (see Creating and Managing Assignments in Moodle)
  2. Under Submission Types, make sure “Online text” is selected. Deselect “File submissions” (unless you also would like them to submit a corresponding document (i.e. PDF, Word Doc) with this assignment. If that is the case, you can leave both boxes checked off.).
    Online Text
  3. When students submit their assignment, they will copy the Share link to their video/audio file in Panopto and paste it into the textbox in the Moodle assignment (see Sharing Recordings in Panopto).
  4. When the Teacher grades the assignment, they should be able to click on or copy/paste the link that the student provided, and this will take them to Panopto to view the video.Grading Assignment
Pros and Cons of this Method
  • Pros: Only the student submitting and the instructor will be able to view the video
  • Cons: The video will remain in the student’s personal folder and not in the course folder, unless it is requested to be moved by a Panopto admin.

Panopto: Editing Videos

Once you’ve recorded and uploaded a video on Panopto, you have the ability to edit your video track and apply the changes to the video.

This document offers a basic introduction to editing. For more extensive video editing documentation in Panopto, please see How to Edit a Video and How to Trim a Video in the Editor on the Panopto Support site.

To find more details about captioning, please look at Captioning in Panopto and read more about automatic captioning for Panopto.

How to Edit

  1. Underneath your video, click the Edit icon to bring up the video editor.arrow pointing to the edit button on panopto
  2. Once the video editor is open, you will see the timeline at the bottom of the screen with a track for each video stream. Typically, this will include the primary and secondary streams.Panopto video editor
  3. When you click the Play icon the video will begin to play and the red vertical bar will move along the timeline to indicate which section of the video is playing.
  4. Use the Cut icon to trim or cut the video.panopto cut icon and red editing bar
  5. Panopto will automatically save any changes you make to the video, as indicated by the time stamp in the top right corner. However, it is essential that you click the blue Apply icon when you are finished editing in order for your changes to take effect.panopto timestamp and apply button

 

Upload Audio or Video Files to Panopto

Introduction

Panopto, Bryn Mawr’s lecture capture platform, also functions as a streaming service. In addition to using Panopto to record lectures and presentations at home or in classrooms, you can also upload audio and video created or recorded elsewhere onto Panopto in order to share with others.

  • Audio and video can only be uploaded onto the Panopto web portal, not the desktop app used for recording.
  • Panopto supports major media file formats, including MP3, MP4, AVI, MOV, and ASF. See Supported File Types for details.

Log into Panopto

There are two ways to log into the Panopto portal.

  1. Log in using Bryn Mawr College’s Panpoto login page. 
  2. Log in through Moodle.
    1. Log into a Moodle course where you have the role of a Teacher.
    2. Click on the Course Settings link in the Panopto block.
    3. Click Exit to exit the course settings tab.

Add Audio and Video Files

  1. Click the blue Create button, and choose Media from the drop-down menu, as shown below.
  2. Click the Add Files to drop-down menu and click the name of the folder where you want to place your files.
  3. Upload files by either:
    • Dragging them into the box labeled Drag video or audio files here… OR
    • Clicking on that box, browsing for files on your computer, selecting them and clicking Open.
  4. A checkmark will appear by each file when it has finished uploading and Panopto will alert you when it is safe to close the window.

 

Note: Panopto may continue to process media for several minutes after the upload is finished. This is normal, and the time required depends on the recording length, file size, media formatting, and server load. Once the processing is complete, you can generate a shareable link to share on a Moodle site, webpage or email. (You may also copy or move the video) to the Panopto folder for a Moodle course, and the video will appear in the Panopto block for that course).

Share the link to a Panopto video on Moodle

    1. On your Moodle course page, click the Turn Editing On button located toward the top right of the page.
    2. Locate where you would like to place the link and select + Add an activity or resource.
    3. From the activity menu that comes up, choose the URL activity and then click Add.
    4. In the new window that appears, you will be able to give your URL a Name. The name is the text that will be displayed linking to your video. For example, you can title your link “Film clip for Week 1.”
    5. Next, paste your link into the External URL.
    6. Click Save and return to course. Your video is now available through this link to all users on your Moodle course page.
    7. To confirm your link is working correctly, open your link in a new incognito tab or browser.

Note: Captions will automatically be generated for all files on Panopto that are not already captioned. Make sure to check and edit these captions for accuracy before sharing the video on a website or in a course. For more information, learn more about captioning in Panopto.

Recording a Lecture Outside the Classroom/Off-Campus

With Panopto, Bryn Mawr College’s lecture capture software, you can record lectures and talks and share the recordings with students or others. Panopto is able to capture audio and video of a person lecturing while also creating a screencast of what is projected on your computer screen. Recordings can be automatically uploaded to Panopto’s servers and shared with students via a Moodle site or with viewers outside of a course via a public link.

Getting Ready to Record

When getting ready to record, ensure that you have:

  1. A computer (preferably with a built-in webcam).
  2. A reliable Internet connection.
  3. Successfully installed the Panopto Desktop App onto the computer you will be using to record (Check out these links for instructions on how to freely download and install the software (For Mac, for Windows/PC).

Note:

  1. If your computer doesn’t have a webcam you may choose to borrow one from Canaday Library’s equipment loan pool. 
  2. You will also need to have a Teacher role in a Moodle site in order to record lectures. (Any Moodle site will do, it doesn’t have to be an academic course-related site.) If you
    don’t have one already, please email the Help Desk at help@brynmawr.edu.

Starting a Recording

  1. Open any applications and files that you will use during your lecture. For example: If you want to show PowerPoint slides, a web page, and an image in a PDF document, open your PowerPoint file, your web browser, and the PDF file. This will ensure your computer runs smoothly while using Panopto.
  2. Launch the Panopto recorder from the desktop app or from Bryn Mawr’s online platform:
    • To launch Panopto From Your Desktop:
      • Double-click on the desktop Panopto icon (a green circular ribbon with a blue arrow inside it).
        A green hexagonal ribbon with the words "Panopto" under it.
      • If prompted to log in, choose the SAML or Moodle options and sign in with your Bryn Mawr credentials. (Note: If you are not prompted to sign in and someone else’s name is listed in the top right hand corner of the recorder window, click Sign out, and then log in.
    • To launch Panopto From Bryn Mawr’s online platform:
  3. Click on the blue Create button and select Record a new session from the drop-down list.
  4. Choose the course you are recording to from the drop-down Folder menu at the top of the page.
  5. Give the recording a Name or use the default (recording day, date, and time).
    picture1.png
  6. Check the audio levels by speaking and watching the microphone bar:
    • Move the slider bar to increase or decrease volume as needed.
    • If nothing shows up in the audio level window, click Settings and try different options on the Default audio source menu until you find one that works. Call (x7440) or email the Help Desk if none of the options work.
  7. Check the video settings:
    • Be sure the Instructor Video box is checked.
    • You should see the camera feed in the window above the checkbox.
    • If no video appears or the camera isn’t pointed where you need it, click Settings and try a different Default video source or reposition the camera using the onscreen controls. Call (x7440) or email the Help Desk if none of the video sources work.
  8. Panopto automatically records a screencast of what is presented on the recording computer. You do not need to do anything to enable this and you cannot turn this off.
  9. When you are finished setting up your recording, click Record to start recording.

Note: In many technology enabled classrooms, the video camera mounted in the ceiling is the only audio input source. In these cases, you will need to enable Instructor Video in order to record audio even if you only wanted a narrated screencast.

For more detailed information, including how to use on-screen features during a recording, see Panopto’s guide on How to Record a Video and Best Practices for Recording.

Stopping and Uploading a Recording

  1. To end a recording, click Stop in the Desktop app.
  2. In the dialog box that appears, choose Done to upload the recording to the Panopto server for processing and streaming.
    picture2.png
  3. Lock the computer (Windows) or put it to sleep (Mac), but do not turn it off. The recording will finish uploading in the background as long as the computer remains on and connected to the Internet. (Even if you log out and another user logs in.)

Using Panopto: A Student Guide to Uploading and Recording Videos

Panopto, Bryn Mawr’s lecture capture system, is available to Bryn Mawr College students and to Haverford students registered for Bryn Mawr courses. You can use Panopto to:

  • View pre-recorded, narrated lectures and foster discussions around them.
  • Record or upload a narrated presentation as a course assignment.

To access the software, students can use Bryn Mawr’s online Panopto platform directly at https://brynmawr.hosted.panopto.com and sign in with the SAML or Moodle option and your Bryn Mawr College credentials.

To record a video:

Before starting your recording, you will need:

  1. A computer (preferably with a built-in webcam) that meets Panopto’s system requirements.
  2. A reliable Internet connection.
  3. Install the Panopto Desktop App onto the computer you will be using to record your video or presentation. See how to download and install Panopto. 

Note:

  • If you are recording from an off-campus location and your computer does not have a webcam please reach out to your Dean or instructor regarding possible technology accommodations.
  • If you are recording from an on-campus location, you may use one of Bryn Mawr’s lecture-style classrooms which are equipped to record on Panopto. To find one, visit Technology Enhanced Classrooms, find your building, and look for “lecture capture” in the listing.

To start a recording:

  1. Log in to your computer and open any applications and files that you will use during your recording. For example, if you wanted to show Powerpoint slides, a web page, and an image in a PDF document, open your PowerPoint file, your web browser, and the PDF file. Opening your presentation materials before opening Panopto ensures that your computer will run smoothly while recording.
  2. Launch the Panopto application or your browser recorder by opening the Panopto desktop app installed on your computer or by logging in via Bryn Mawr’s online Panopto platform.

To launch the Panopto desktop app:

  1. Double-click on the Panopto desktop icon (a green hexagonal ribbon) in the system tray (PC) or Dock (Mac).
    A green hexagonal ribbon with the words "Panopto" under it.
  2. If prompted to log in, log in using your Bryn Mawr College credentials.

To launch the Panopto recorder on your browser:

  1. Visit Bryn Mawr’s Online Panopto platform. 
  2. Log in with your Bryn Mawr credentials using the SAML or Moodle options.
  3. Click on the blue Create button.
  4. From the dropdown menu, select Record a new session from the drop-down list.
  5. Choose the Moodle course you are recording to/for (e.g. PSYC 102) from the drop-down Folder menu at the top of the page.
  6. Give the recording a Name or use the default title (recording day, date, and time).
  7.  When you are finished recording, click the Stop button.

Note: To check the audio levels by speaking and watching the microphone bar:

  • Move the slider bar to increase or decrease volume as needed.
  • If nothing shows up in the audio level window, click Settings and try different options on the Default audio source or reposition the camera using onscreen controls.
  • When you are finished with set up, click Record to start recording.
  • For more detailed information, including how to use on-screen features during a recording, see Panopto’s guide on How to Record a Video and Best Practices for Recording.

To upload a recording:

  1. After you have stopped your recording by clicking the Stop button, a dialog box will appear.
  2. Choose Done to upload the recording to Panopto. The recording will begin processing (note that this may take a while).
  3. While the recording is processing, you may lock your computer (Windows) or put it to sleep (Mac), but do not turn it off. The recording will finish uploading in the background as long as the computer remains on and is connected to the Internet (even if you log out and another user logs in).

Uploading External Videos Onto Panopto

Students can also upload videos created or recorded elsewhere into Panopto to share them with others. You can do this by uploading the video to Panopto from any computer (Mac or PC). Media files can only be uploaded online via Bryn Mawr’s Panopto platform and cannot be uploaded via the desktop app.

Check out this tech doc for instructions on uploading videos to Panopto.

Need some help?

Having trouble recording a presentation in Panopto? Unable to view your professor’s pre-recorded lecture? Email the Bryn Mawr Help Desk at help@brynmawr.edu.

Captioning in Panopto

Panopto is the College’s primary lecture capture and streaming audio/video hosting platform. There are several ways to add captions to recordings hosted in Panopto, and you can add multiple files in different languages to provide translated subtitles as well as same-language captions. Once captions are added, viewers will be able to turn them on during playback in Panopto’s viewer window or any other media player that supports captions.


Contents:


 

Viewing Captions

Prefer video? See the Viewing Video Captions tutorial.

  • Click (Closed captions) at the bottom of the video player window to toggle closed captions on and off.

  • Click (More) to customize how the closed captions display.
  • If you prefer to view captions in the transcription format shown below, click the Captions link in the left sidebar.

Note: If you are viewing the recording in a media player that is embedded in a web page, it may have more limited captioning options. Log into Panopto to view the recording if you need additional features.

 

Creating ADA-Compliant Captions

College policies require that recordings published on a college website or used in academic courses have ADA-compliant captions. You can produce ADA-compliant captions for recordings stored in Panopto by correcting the ASR captions that Panopto generates or by hiring a third-party captioning service to produce and upload them.

Who is responsible for captioning?
  • Recordings used in an academic course by student(s) with documented disabilities — contact Deb Alder in Access Services.
  • Tri-Co library collections (DVDs or streamed video) — email library@brynmawr.edu
  • Everything else — the individual or department publishing or adopting the recordings.

 

ASR Captioning in Panopto

By default, when you create a recording in Panopto or upload an uncaptioned recording, Panopto will automatically add ASR captions. You can either edit these to make them ADA-compliant or contract with a third-party service to provide ADA-compliant captions instead.

More on ASR Captions in Panopto
  • Panopto automatically creates ASR transcripts to enable viewers to search the audio content of recordings. (Similarly, they apply optical character recognition (OCR) to video content and slides to make text displayed on screen searchable).
  • Automatic ASR captioning is currently only available in English; however, Panopto supports captioning in multiple languages (subtitling).
  • If you upload a captioned video, Panopto will NOT overwrite the captions. ASR captions are only generated for recordings that lack a caption file.
  • When Panopto imports Zoom recordings, it will ingest the Zoom caption file, if one was created. If no caption file exists, Panopto will apply ASR.
  • The ASR process starts after the upload/recording is complete and typically takes less time than the recording itself, although it can take up to 24 hours in periods of heavy demand. (If it takes longer than that, email help@brynmawr.edu and we can investigate.)
  • Panopto saves captions in a separate file that is formatted for display during playback (closed captioning). They are NOT embedded in the video itself (open captioning).

 

Edit Captions in the Video Editor

Note: Only video Creators can edit captions. To give another person Creator permissions, go the folder containing the recording, click Share, choose Can create under Invite people, search for their name, select them and click Save (or Save and Send if you notify them by email.)

Prefer video? See the How to Manually Caption Your Videos video tutorial.

  1. Log into Panopto.
  2. Find your recording and click Edit to open it in the editor window.
  3. Click Captions to show the captions panel.
  4. If the recording does not already have ASR captions, you can add them by clicking Import Captions and choosing Import Automatic Captions.
  5. Click (Play) or press Shift+Space bar to begin playing the recording.
  6. Click (Pause) or press Shift+Space bar to pause playback when you need to fix something:
    • To edit a caption, double-click on it in the captions pane (not the video player).

    • To delete a caption, hover over it, click (More), and choose Delete.
    • To add a new caption, pause at the point in the video timeline where it should appear, then type the text into the Enter a caption box at the bottom of the captions pane and press Enter to save.
  1. Click the Apply button at the top of the video editor periodically to save your changes.

Continue playing, editing and applying changes until you have corrected the entire video, then close the editor window.

 

Edit Files Outside of Panopto

A caption file is simply a text file formatted in to tell media players when to display lines of text. If captions need extensive editing or you want to translate them to create subtitles, it may be easier to export the caption file, edit it outside of Panopto, and then re-upload it to apply your changes.

Exporting Caption Files
  1. Log into Panopto and find your recording.
  2. Click Settings.
  3. Click Captions.
  4. Under Available Captions, click the drop-down arrow next to the language of the caption file you wish to download.

  1. Click Download file.
The Download unedited caption file option includes sections of the video that have been cut or moved in the video editor. You rarely want this.
Editing the Downloaded File
  1. Open it in a text editor like NotePad (PC) or TextEdit (Mac).
Do NOT use a word processor like Word or Google Docs; they will add invisible code to your file.
  1. Notice how the document is formatted, and preserve this as you edit.
    • Each caption consists of three lines:
      • Line 1: Caption number (does not appear on screen),
      • Line 2: Caption display period; e.g., 00:00:01,000 –> 00:00:03,500 means the caption appears 1 second into the video timeline and disappears at 3.5 seconds.
      • Line 3: The caption text
    • There should be a blank line between captions.
  2. When you are finished editing, save the file with an .srt file extension.
Importing Caption Files
  1. Log into Panopto and find the recording.
  2. Click Settings.
  3. Click Captions.
  4. If you want to replace an existing caption file, click the drop-down arrow next to it, and click Delete.
  5. Under Upload Captions, click the drop-down arrow and choose the language of your caption file.
  6. Click Choose file, and browse for the file on your computer.
  7. If your captions are based on the edited (e.g., trimmed) version of the recording, check Captions are based on the edited session.
  8. Click Upload Captions
  9. You can upload multiple caption files in different languages to provide subtitle translation. See How to Add Translated Captions for details.

Captioning Best Practices

When creating captions it is important to note that captions are created with the assumption that viewers cannot hear, as compared to subtitles which are created with the assumptions viewers can hear but cannot understand the language. For this reason, captions require all meaningful sounds to be conveyed.

According to the Federal Communications Commission (FCC) guidelines, captions must be:

  1. “Accurate: Captions must match the spoken words in the dialogue and convey background noises and other sounds to the fullest extent possible.
  2. Synchronous: Captions must coincide with their corresponding spoken words and sounds to the greatest extent possible and must be displayed on the screen at a speed that can be read by viewers.
  3. Complete: Captions must run from the beginning to the end of the program to the fullest extent possible.
  4. Properly placed: Captions should not block other important visual content on the screen, overlap one another or run off the edge of the video screen.”

Please refer to this Captioning Tip Sheet to access specific rules for captioning correctly.

Outsourcing Captioning

Panopto also supports outsourcing to third-party captioning services with integrations that enable you to request captions for a recording within Panopto and thereby enable the service to view it and upload finished captions to it. College departments typically use Rev.com, which is an approved vendor in eMarket, and turnaround time is usually 24 hours.

Note: Contact Deb Alder in Access Services if you need academic course recording captions for students with documented disabilities. If you need DVDs or streamed video in Tri-Co library collections captioned, please email library@brynmawr.edu.

If you would like LITS to set up a Rev.com integration for you or your department:

  1. Follow Rev.com’s instructions for creating an account and generating an API User Key and API Access Token.
  2. Email this information to help@brynmawr.edu and ask us to set a Panopto integration for this Rev.com account.
  3. We will ask you how you would like to handle caption requests:
    • We can give the people you specify account-level permission to request captions; once this is enabled, they will be able to place requests for any recording by clicking on Settings > Captions and choosing your account from the Request captions menu.
    • We set up a folder for you so that captions are requested when anyone places a recording in it. You can then give others Creator access to this folder to enable them to request captions.

Panopto: Using the Panopto Quiz Activity to Connect Panopto Quizzes to the Moodle Gradebook

With a new activity in Moodle called Panopto Quiz, you can now connect in-video quizzes you’ve created in Panopto to report grades to the Moodle gradebook. To do this, you’ll need to have already created the quiz in the Panopto video and make sure the finished video is connected to your course in Moodle. You can learn more about creating quizzes in Panopto videos and how to share Panopto recordings through Moodle through our Panopto Tech Docs.

Once you have done the above, you can use the following steps to insert the Panopto Quiz activity into a Moodle course:

  1. Navigate to the course in which you’d like to integrate a Panopto quiz, and click the Turn Editing On button at the top right of your Moodle course.
  2. Click on “Add an Activity or Resource.” From the options, choose “Panopto Quiz” (icon looks like a light green puzzle piece).
    Panopto Quiz Activity
  3. Click “Select Content” and you will be able to choose the video with a quiz inserted that you have already prepared within Panopto. Once you’ve selected your video, the Activity name will pre-populate with your video’s title. You can edit this title if you’d like.
    Panopto Select Content
  4. Under “Privacy,” make sure all three boxes are checked off: “Share launcher’s name with the tool,” “Share launcher’s email with the tool,” and “Accept grades from the tool.” This will ensure that student data feeds from Panopto to Moodle to report grades in the Moodle gradebook.PanoptoPrivacy
  5. Under “Grade,” you can set a point value for the quiz grade and choose a Grade category.
  6. You can also control other settings as you usually would with a grade item, such as “Restrict access” and “Activity completion” if you’d like.
    Grade Settings
  7. Once you have the settings you would like, hit the “Save and Display” button at the bottom of the screen. You will be taken out to the activity where you can view the video and complete the quiz(zes) that you have inserted throughout the video.
  8. Once students watch the video and complete the quiz, you can view their grade in the gradebook by clicking on the Grades tab on the left-hand side of the Moodle navigation bar.
  9. You will see an entry for the Panopto Quiz activity and a grade for students who have completed the in-video quiz.
    Grade Item

Please also see Panopto’s support documentation on How to Insert Panopto Video Links and Quizzes in Moodle. If you have difficulty getting the Panopto Quiz activity to work or have further questions about this new feature, please contact the Help Desk at help@brynmawr.edu, and we’ll be happy to answer questions.

 

Using Zoom to “Mirror” an iPad in a Classroom

If you are using a iOS or Android tablet to write on screen during a lecture, you may want to “mirror” it to a laptop or the podium computer to project overhead and record what you are projecting using Panopto. However, can be difficult to “mirror” in a classroom: wifi connections using AirPlay or AirServer don’t always work well or consistently on our enterprise wi-fi network, and software for wired connections, like Apowermirror, can be temperamental, especially when multiple people are connecting to the same computer.

Instead we recommend using Zoom to record a lecture involving an iPad or a Android tablet, even if you won’t have remote participants joining the meeting:  

  • If you are using a Mac computer and an iOS device, you can simply connect the two using a USB cable, start a Zoom meeting on the Mac, and choose the iOS device when sharing your screen. See Sharing an iOS device screen with a cable.
  • With any type of computer and tablet (iOS or Android), you can start a Zoom meeting on computer and join the meeting with the tablet, since Zoom allows the same individual to connect to a meeting with multiple devices, so long as each is a different type. See below for more detailed directions.

Setting up Your iPad

Download and install the Zoom app from the App Store. If you only need to annotate a blank screen, you can use the whiteboard feature in Zoom and no further set-up is needed.

If you need to annotate slides, documents or demo an iPad app:

  1. Install and open any app(s) you will use. (Notability is a popular tool for annotating slides or documents saved as PDFs, and works well when screencasting.)
  2. Launch the Zoom app and click Start a new meeting,
  3. Click Share content in the meeting toolbar and choose Screen.
  4. Your iPad screen will probably say Screen Recording, list Photos as the app that will be used; touch the app section for a drop-down menu of alternatives and select Zoom.
  5. The onscreen text will change to Screen Broadcast; you can click Start Broadcast to begin.

Note: Once you set the Zoom app as your Screen Broadcast app in step 5, it should be the default when you click Share Content > Screen in Zoom meetings.

Screencasting an iPad During a Zoom Meeting

  1. If you will be annotating slides or documents, open them in the iPad app(s) you’re using.
  2. Start the Zoom meeting on the podium computer. If you are recording the meeting, start the recording.
  3. Launch the Zoom app on your iPad and join the meeting.
  4. Choose Join without audio (to prevent feedback from having two mics on).
  5. Click Share content button in the iOS Zoom app, and choose either:
    • Whiteboard to display/record annotations on a blank screen
    • Screen, Start broadcasting to show/record annotations in a different app. Zoom will count down and then start the broadcasting, switch to the app your are using to annotated as you would normally and the broadcast will continue even though you no longer see the Zoom app.

Zoom should automatically keep the shared screen prominent and capture it in the recording. If other people are speaking in the Zoom meeting, you can “pin” the screen share window in the Zoom app on the podium computer to prevent the focus from shifting to the speaker.

If you are recording the Zoom meeting to the cloud it will automatically be saved to your My Folder > Meeting Recordings folder in Panopto.