Need to set up a meeting with your professor? Want to set up an appointment with a coworker, but not sure when they are available? Use your Calendar in Office 365 to set up an appointment!
The Calendar lets you schedule appointments, make the meeting private or public, and set up a time when all attendees are available. It also lets you set up a repeating event, which is perfect if you have to meet with a professor every week, or meet with your boss at the end of every month.
Access video (mobile-friendly version)
Options video (mobile-friendly version)
Searching video (mobile-friendly version)
Cancelled Meetings video (mobile-friendly version)
Set Working Days & Hours
Use the gear icon in the upper right corner of the screen to adjust your Calendar settings.
In Calendar appearance, you can set your working days and hours.
Categories & Color-coding
If you have multiple calendars displaying at once, it may be helpful to color-code them. Under My calendars on the left, right-click on the calendar and choose Color from the menu.
You can also color-code individual appointments using Categories. Right-click on an appointment to Categorize. Click Manage Categories to add a new category with a custom name and color.
Adding the College Calendar for College Holidays
The College Calendar lists holidays when the College is closed. To add it to your calendars in Office 365:
- Go to the Calendar
- Click “Add Calendar”
- Select “From Internet”
- Paste in the address: https://firstname.lastname@example.org/65b4d3b77ec744199d10dc4284dd33675057109544402089083/calendar.ics
The holidays will now appear when you select this calendar.
Delete Copied Calendars From 365
The migration tool we used to move from Zimbra to 365 is excellent, but it only knows how to make copies of things. So if you have subscribed to public calendars from internet sources, such as event calendars, country/state holiday calendars, religious holiday calendars, sporting event calendars, etc., it will have made copies of those instead of subscribing you again. This means that the calendar may not include all future dates (because it’s a copy, not a subscription that’s being updated), and may otherwise not behave as expected.
To delete the copy, right click on the calendar and click “delete”.
To add a new version, click “Add Calendar” and select the appropriate source.
365 provides many country and religious holiday calendars under “Holiday Calendar” if you wish to add these.
Use the “From Internet” option to add calendars from other online sources, such as the Bryn Mawr Athletics site . Look for “iCalendar” or “iCal” feed and copy the address.
Scheduling Recurring Meetings
Please note that if you schedule a room for a recurring meeting, you will be limited to three years (as opposed to unlimited) recurrences.