Internet Safety and Email Etiquette: Tips and Resources for Students

Staying safe and legal while on the Internet is an important responsibility for all internet users. We offer some tips and tricks for keeping yourself safe and your identity protected while on the Internet, as well as steps for recovering from a compromised account or online identity. For an easily printable .PDF version, please see the bottom of the post.

Email Communication & Your Bryn Mawr College Account

Bryn Mawr College provides students with an email account which will be used by professors and College offices for communication. In order to make sure you receive important emails:

  • Check and respond to your email regularly.
  • If you prefer to use another account, you are responsible for forwarding your email and configuring your outside account to accommodate your Bryn Mawr College email. If you choose to use an outside email account, Bryn Mawr cannot guarantee delivery of emails.
  • Communicate with/respond to faculty and College offices by the method they request. If no specific method of communication is requested, respond the way they contacted you. Email is not always the appropriate choice.
  • Once an email is sent, it cannot be recalled, and it can be forwarded to others. Think before you send.
  • Keep your password to yourself, and be suspicious of emails, outside sites, or people who ask for it.

Many different people around campus prefer to communicate electronically. However, all electronic communications are not the same. Be courteous in communications with faculty, staff, research partners, etc. Avoid use of Internet speak. Follow the guidelines found at: http://owl.english.purdue.edu/owl/resource/636/01/.

 

Protecting Your Privacy and Identity

The Internet is full of great tools and endless entertainment. There are also a lot of pitfalls, including scam emails, sites that can steal your personal information, viruses, malware, etc. It is even possible to put your physical safety at risk by putting too much of your personal information on the internet. To keep yourself safe, here are some resources for protecting your identity with smart computing:

Remember that once something is posted publicly, sent in an email, or entered on a web site or web service, it may be cached or stored by others. Deleting something from a web site does not mean the data is deleted.

 

Staying Legal – Copyright, File Sharing, and the DMCA

Different countries have vastly different laws about Internet use and copyright infringement. It is common for students to believe that some behaviors are legal, and are later surprised to find they aren’t. Here are some resources about staying legal and steering clear of violations:

Internet Safety and Etiquette
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Converting a PDF into an Editable Document

Bryn Mawr College computers have access to various Adobe software packages, including Illustrator, Photoshop and Presenter. Assistance for these products and many others is available at LinkedIn Learning. For more information about Adobe product help, please reference our post here: http://techbar.blogs.brynmawr.edu/4335

Converting a PDF into an editable document requires Adobe Acrobat Professional. If you do not have access to Adobe Acrobat Pro, please contact the Help Desk at 610-526-7440 or help@brynmawr.edu to discuss availability options.

User Roles for Blogs

Users can be added by blog administrators- the creator of a blog is the administrator, and she can designate other users she adds to be administrators as well.

Users are added by going to the “Users” link in the dashboard and clicking “Add New.”  A user must already have signed in to blogs.brynmawr.edu before they can be added to a blog.  Once added, they receive an email with an activation link.

wp_users

User Roles: What they are and what they can do:

  • Administrator – Somebody who has access to all the administration features
  • Editor – Somebody who can publish posts, manage posts as well as manage other people’s posts, etc.
  • Author – Somebody who can publish and manage their own posts
  • Contributor – Somebody who can write and manage their posts but not publish posts
  • Subscriber – Somebody who can read comments/comment/receive news letters, etc.

[from the WordPress Codex]

Change user roles in the Users menu by going to Authors and Users:

wp_role2

Then check the box next to the user whose role you wish to change, and select the desired role from the “Change role to…” dropdown menu, then click the “Change” button.

wp_role1

Logging in & Creating a New Blog

There are different ways to access and post to a blog, depending on whether you are creating a new blog or joining an existing one.

If you are creating a new blog:

  1. Log-in: If you have a Bryn Mawr College email address, logging in is easy.  Just enter your email username & password.
  2. Create a new blog:  Once you’ve logged-in, you’ll see the WordPress Dashboard.  This is where you will make changes to your blog once you’ve created it.  To create a blog go to the sign up page, pictured below.
  3. Enter your blog domain name.  This name will be part of your blog’s URL, and will appear in the address bar of web browsers.  For example, the Film Studies blog URL is http://filmstudies.blogs.brynmawr.edu and the domain name that goes in this first form field would be filmstudies [see screenshot below].  The domain name should be typed as one word, must be at least 4 characters long, and it is not necessary to capitalize it (in fact, it’s better lowercase).
  4. Enter your blog title.  This name will display as the title on your blog’s homepage, as well as in the title bar of your web browser [see screenshot].
  5. Choose which privacy option you prefer.
  6. Select a blog topic from the dropdown box- this is important for categorizing the general nature of your site.
  7. Click “Create Blog >>.”
Screen shot of sign-up page
Screen shot of sign-up page

If you are joining an existing blog:

  1. As above, Log-in with your Bryn Mawr College email username & password.
  2. Have the administrator of the blog you want to access add you to the blog.
  3. After the administrator adds you, check your email.  You’ll receive an activation link.  Click on it and your account will be activated for accessing the blog.  Depending on your user role, you may be able to post to the blog now; contact your blog admin for questions about your user role.

Artstor

Artstor is Bryn Mawr’s primary resource for images from museums, library, and archival collections. It’s quick and easy to access both on and off campus.

To access on-campus:

  1. Go to http://www.artstor.org.
  2. Click on the red “Go” button in the upper right hand corner of your screen.

To access off-campus:

If you have not created an account:

  1. Click the “Off Campus Access” link in the left hand column on the library webpage, or click here.
  2. Log with your Bryn Mawr Username.
  3. Go to http://www.artstor.org.

If you have created an account:

  1. Go to http://www.artstor.org.
  2. Log in with your username. Once you have logged in on campus, you will have off campus access for 120 days. If during or after the 120 days you would like to restart the counter, just log in on campus.

Once you have access, you can either search by keyword, or browse through images grouped into a variety of categories.

  • Note: If your professor has created an Artstor folder of images specifically for your course, you can access them by clicking “Open” under the “Folders and Images Groups” heading, and then choosing the class you wish to view.

Once you have found the image you desire, you can open it in a larger viewer by double clicking on the thumbnail displayed within the search window. Another browser window will open containing the image at a larger size. At the bottom of this window is a toolbox containing icons for zoom in and zoom out, rotate, move, print, and save.

If you register with a username on the Artstor webpage, you can create image groups of your own. Under the organize heading, select New Image Group. Title the group, and save it. Now when you select images,  you can select Save to Image Group under Organize.

Have more questions? Check out the excellent help documents provided by Artstor:

If you need help researching images, check out the Art History Subject Guide on the library page.

InDesign Resources

Adobe InDesign CC is a powerful tool for creating professional looking posters, flyers, and other print materials. The resources listed below provide ample information to help you get started, troubleshoot a specific issue, or find a new trick.

  • For more information, assistance for this topic and many others is available at LinkedIn Learning.

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