Tag Archives: businesscontinuity

Collecting Audiovisual Assignments using Panopto

There are a few different methods for students to upload audio/video files to Panopto to submit a class assignment or project:

  1. Using Panopto’s Assignment Folder
  2. Giving Students Creator Access to a Panopto Course Folder
  3. Using a Moodle Assignment for Students to Link to their Panopto File

Below, we will outline these different processes as well as the pros and cons as to choosing one method over another.

1. Using Panopto’s Assignment Folder

(Prefer video? Panopto has one on this topic)

An Assignment folder is a special sub-folder of a shared folder that gives Viewers permission to create and upload recordings. The Panopto Assignment Folder gives instructors an easy way for students to submit or share audio and video recordings for a course. These can be edited, polished podcasts or videos that they create with other tools and upload to Panopto or video or audio presentations they record with Panopto itself.

You can only have one Assignment folder active at a time. If your course includes multiple audiovisual assignments, you can EITHER

  • Create a single Assignments folder and instruct students on how to name their recordings so you know which assignment they belong to
  • Close each assignment folder when students no longer need to submit or see videos and create a new one for the next assignment.
Setting Up an Assignment Folder
  1. Log in to Panopto
  2. Find your course folder and click the gear (Settings) button.
  3. On the Overview page, click Create Assignment folder.

  1. By default, the Assignment folder is titled with the Folder name and [assignments] as shown below; click on this name to edit the folder.

  1. To rename the folder, click Overview and type a new name in the Title field. You can also add a description with a recap of the assignment instructions, deadline information, etc.

    1. If you want students to be able to view each other’s videos, click Settings and check the Allow viewers to see each other’s sessions box. If you don’t want students comment on each other’s videos within Panopto, check Disable comments on all sessions in this folder.

Submitting and Viewing Recordings

Students can submit to recordings to this assignment folder by choosing it as the destination when they upload or create a video. For example, to record a video using Panopto Create (the browser-based recorder that doesn’t require you to download software) a student would:

  1. Log into Panopto.
  2. Click Create and choose an option. In this case, I’m choosing Panopto Capture, but I could also choose Record a new session to record from the desktop or Upload media to upload a video or audio file.

  1. To make sure the video goes to the right place, select the appropriate assignments folder for the location to save or upload it.

Teachers and students can view student submissions by browsing to the assignment folder within the course folder on Panopto, and starting the videos as they would normally.

Closing an Assignment Folder

When you are ready to stop collecting and viewing submissions:

  1. Navigate to the assignment folder and click the gear icon.
  2.  On the Overview tab, under Assignment folder, click Close.

Once you’ve closed an Assignment folder

  • Teachers/Creators will still be able to open it and view the videos, but Students/Viewers will no longer be able to submit or view it.
  • You will have the option to create a new Assignment folder.
Pros and Cons of this Method
  • Pros: Makes it easy for students to upload work for stand-alone assignments or projects. It can be set so that students can see/comment on each other’s work.
  • Cons: Only one assignment folder can be open at a time. The instructor must close one assignment folder in order to open another. Students lose access to the folder contents once an assignment folder is closed (instructor does not lose access to student submissions).

2. Giving Students Creator Access to a Panopto Course Folder

Anyone with a Teacher role in Moodle can give students Creator access to a Panopto course folder so that students are able to directly upload video/audio content into the Panopto folder for that course.

Giving Students Creator Access via the Panopto Block in Moodle
  1. Turn editing on in the Moodle course
  2. In the Panopto block, click the gear icon (settings) and choose “Configure Panopto block” from the dropdown
    Configure Panopto Block
  3. Under “Change Panopto role mappings,” in the block next to Creator, press Ctrl to select more than one option, and select Registered student

    Change Panopto Role Mappings
    4. Click the Save changes button at the bottom of the screen

Students enrolled in the Moodle course should see the Panopto course folder when they log into Panopto and can upload video directly to it, or to subfolders within the course folder.

Pros and Cons of this Method
  • Pros: Makes it easy for students to upload directly to the course folder and any subfolders that the instructor creates for different projects/assignments throughout the semester. Folders also remain accessible while students still have access to the Moodle course.
  • Cons: Students will be able to see each other’s videos and will continue to have upload access to the course folder as long as they have access to the course in Moodle (instructor may want to change Creator rights to Viewer rights when the semester is over to prevent accidental uploads).

3. Using a Moodle Assignment for Students to Link to their Panopto File

As a Teacher, you can create an Assignment in Moodle where students can paste a link to their Panopto video. This avoids them having to upload the video to the Panopto course folder or to Moodle itself, as video uploads take up much storage space on Moodle. Students use the online text option in a Moodle assignment to paste a link to a Panopto video that they’ve added to their My Folder in Panopto.

Giving students access to link a Panopto file in a Moodle Assignment:
  1. Create an Assignment in Moodle (see Creating and Managing Assignments in Moodle)
  2. Under Submission Types, make sure “Online text” is selected. Deselect “File submissions” (unless you also would like them to submit a corresponding document (i.e. PDF, Word Doc) with this assignment. If that is the case, you can leave both boxes checked off.).
    Online Text
  3. When students submit their assignment, they will copy the Share link to their video/audio file in Panopto and paste it into the textbox in the Moodle assignment (see Sharing Recordings in Panopto).
  4. When the Teacher grades the assignment, they should be able to click on or copy/paste the link that the student provided, and this will take them to Panopto to view the video.Grading Assignment
Pros and Cons of this Method
  • Pros: Only the student submitting and the instructor will be able to view the video
  • Cons: The video will remain in the student’s personal folder and not in the course folder, unless it is requested to be moved by a Panopto admin.

College Softphone: Setup & Use

The following article applies to College softphones. For your College deskphone, see College Deskphone: Setup & Use.


Before you start, you will need access to the following:

  • a Bryn Mawr College account
  • a Bryn Mawr College extension¹
    ¹e.g. 610-526-xxxx
  • a laptop/desktop/mobile device with internet access

Table of Contents:

 

The Basics

With MiCollab, you can do the following from anywhere:

  • Check your voicemail
  • Call using your College phone number via your softphone
  • Manage your Status for call forwarding
  • …and more
For all calls (except international numbers):
Dial 1 before the number.
(e.g. 1-xxx-xxx-xxxx)
For international numbers:
Dial 011 before the number.
(e.g. 011-xxx-xxx-xxxx)
Mobile App Windows/macOS/Web Client
Quick Reference Guide Quick Reference Guide

 

MiCollab Setup

Don’t have MiCollab installed? (Click me!)

 

College Computers

Personal Computers

Mobile Devices

Desktop (, ) (Click me!)
  1. Open MiCollab
  2. If prompted, accept the Terms and Conditions
  3. Navigate to owlphone.brynmawr.edu
  4. Login with your College email and password
  5. On the left-hand pane, click Settings
  6. Click General
    this may already be selected
  7. On the right-hand pane, click Self Deployment
  8. Click the drop-down, select Softphone (XX*XX)¹
    ¹XXXX is your extension

  9. Click the QR code
  10. If prompted, click Open MiCollab
  11. Enter your College password
  12. Click Next
Mobile (, ) (Click me!)
  1. Open MiCollab
  2. If prompted, accept the Terms and Conditions
  3. Tap Scan QR code
  4. On a laptop/desktop, navigate to owlphone.brynmawr.edu
  5. Login with your College email and password
  6. On the left-hand pane, click Settings
  7. Click General
    this may already be selected
  8. On the right-hand pane, click Self Deployment
  9. Click the drop-down, select Softphone (XX*XX)¹
    ¹XXXX is your extension

  10. Point your phone at the QR code
  11. Enter your College password
  12. Tap Next
Web Client (Click me!)
  1. Navigate to owlphone.brynmawr.edu
  2. Login with your College email and password

 

Enable Your Softphone

Desktop (, ) (Click me!)
  1. Open MiCollab
  2. Click the blue or icon
  3. Toggle the Softphone On
  4. Click the drop-down, select Softphone (XX*XX)¹
    ¹XXXX is your extension
Mobile (, ) (Click me!)
  1. Open MiCollab
  2. Swipe from the rightto the left
  3. Toggle the Softphone On
Web Client (Click me!)
  1. Navigate to owlphone.brynmawr.edu
  2. Login with your College email and password
  3. Click the blue or icon
  4. Toggle the Softphone On
  5. Click the drop-down, select Softphone (XX*XX)¹
    ¹XXXX is your extension

 

Customize Call Flow & Status

Advertise your availability and change what happens to incoming calls.

  • Forward calls to another number
  • Send calls to voicemail automatically
  • …and more
Change Your Status (Click me!)
  1. Open MiCollab
  2. In the top-right corner¹, click your profile picture
    ¹On mobile? Swipe from the right, to the left
  3. Click/tap the Availability drop-down menu
  4. Select the Status you’d like to apply
Change Your Call Flow (Click me!)
  1. Open MiCollab
  2. On the left-hand pane¹, click the
    ¹On mobile? Swipe from the left, to the right
  3. Click/tap Manage Status
  4. Select the Status you’d like to edit
  5. Make any changes, such as:
    • Renaming the Status
    • Sending calls to a different number
    • Determine what happens if you don’t answer
    • …and more
  6. Click/tap Done
Create a Custom Status (Click me!)
  1. Open MiCollab
  2. On the left-hand pane¹, click the
    ¹On mobile? Swipe from the left, to the right
  3. Click/tap Manage Status
  4. In the top-right corner, click the
  5. Click New
  6. Enter the Name¹ for your new status
    ¹Other College community members can see this
  7. Enter the details of your custom status
  8. Click/tap Done

 

Conference Calls

Microsoft Teams and Zoom are also available for conference calling.
Desktop (, ) & Mobile (, )(Click me!)
  1. Open MiCollab
  2. In the top of the screen, click the Search or Dial box
  3. Enter the first phone number¹ you’d like to dial
    ¹Don’t forget to add a “1” before it!
  4. Once connected, click/tap the
  5. Select Conference
  6. Enter another phone number and click the
  7. Repeat steps 4-6 to add other callers

 

Check Your Voicemail

Desktop (, ) & Mobile (, )(Click me!)
  1. Open MiCollab
  2. On the left-hand pane¹, click/tap
    ¹On mobile? Swipe from the left, to the right
  3. Click/tap the voicemail(s) you’d like to listen to

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


College Deskphone: Setup & Use

The following article applies to College deskphones. For your College softphone, see College Softphone: Setup & Use.


Table of Contents:

 

The Basics

Dial 81 to make a call to a number outside the College.
(e.g. 81-xxx-xxx-xxxx)
Extension = last 4 digits of your College phone number
Phone Layout Voicemail
Quick Reference Guide Quick Reference Guide
Advanced Reference Guide Advanced Reference Guide

 

Log In & Voicemail Setup

  1. On your deskphone’s screen, find the Hot Desk option
  2. Press the button that lines up with Hot Desk
  3. Press the button that lines up with Login
  4. Enter your extension and press Enter
  5. Enter your PIN¹
    ¹If you haven’t set up your voicemail before…your PIN is your extension
  6. Press Enter
  7. Follow the on-screen prompts
  8. Once logged in, you will see your extension in the top-left corner of your deskphone’s screen
  9. Press the button and follow the on-screen prompts

 

Voicemail: Check Messages

Off-campus? (Click me!)
  1. Dial 610-526-5555
  2. Enter the extension followed immediately by an *
  3. Enter the PIN
  4. Follow the audio prompts to check and/or delete messages
Check your messages (Click me!)
  1. Pick up your deskphone’s handset
  2. Press the button
  3. Enter your PIN
  4. Follow the audio prompts to check and/or delete messages
Check another voicemail (Click me!)
You may see a “xxxx VM” button on your deskphone. Simply press that and enter the voicemail PIN.
If not, follow the instructions below:
  1. Pick up your deskphone’s handset
  2. Press the button
  3. Press *
  4. Enter the extension you’d like to access
  5. Press *
  6. Enter the PIN
  7. Follow the audio prompts to check and/or delete messages

 

Voicemail: Change Greetings

Off-campus? (Click me!)
  1. Dial 610-526-5555
  2. Enter your extension followed immediately by an *
  3. Follow the Step-by-step Instructions section below, starting at Step 3
Step-by-step Instructions (Click me!)
  1. Pick up your deskphone’s handset
  2. Press the button
  3. Enter your PIN
  4. Press 8 to access user options
  5. Press 4 to change your greeting(s)
  6. Press one of the following buttons:
    • 7 to change your primary personal greeting
    • 2 to change your conditional personal* greeting
      *plays when the line is busy
    • 4 to change your extended absence greeting
    • 3 to switch between active greetings

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Email & Calendar: Mobile Devices


Before you start, you will need access to the following:

  • a College account
  • a smartphone or tablet with internet access
  • your Duo two-factor authentication device(s)
  • the Outlook app (iOS, Android)
LITS highly recommends using the Outlook Mobile app.

 

Connection Instructions

iOS & iPadOS

Android

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Software for Personal Devices

The following article applies to personal devices. For College computers, see current Software Configurations and Software Center.


Before you start, you will need access to the following:

  • a Bryn Mawr College account
  • a laptop or desktop w/ internet access
Access to some of the following software is dependent on your current enrollment/employment status.

Table of Contents:

 

Remote Software

All software available in campus computer labs can be accessed remotely on personal computers. Instructions are linked below.

 

Downloadable Software

Microsoft Office
(all BMC Community Members)

Microsoft Windows
(Faculty & Staff only)


Sophos Home Antivirus
(instructions below)

Malwarebytes

ChemDraw

Kaleidagraph (Win, macOS)
(For license info: contact the Help Desk)

Mathematica

Read&Write
Sophos Home (Windows, macOS) (Click me!)
For more information, see the Sophos Home landing page.
  1. Navigate to the Sophos Home download page
  2. Enter your College email address
  3. Click Submit
  4. In the email you receive, click Create Account
  5. Enter the following information:
    First & Last Name
    Personal Email Address*
    Password
    Coupon Code (pre-filled)

    *Ensure the accuracy of your personal email
    as Coupon Codes are one-time use.
  6. Click Create Account
  7. In the email you receive, click Confirm email
  8. Login with the credentials created at Step 5
  9. Follow the prompts to download Sophos Home

 

Don’t see what you’re looking for?

Students: Need access for a course? (Click me!)

Please contact the course instructor or visit your Moodle course for access instructions.

Want access for use outside of a course? (Click me!)

Please contact the Help Desk to inquire about the specific piece of software you’d like access to.

Other discounted software is available via JourneyEd.com

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Microsoft Office: Personal Devices

The following article applies to personal devices. For Public/Lab computers, see Microsoft Office: Public/Lab Computers.


Before you start, you will need access to the following:

  • a Bryn Mawr College account
  • a personal laptop or desktop computer with internet access

Table of Contents:

 

Office365: Overview

You can install Microsoft Office on up to 5 devices simultaneously including laptops, desktops, smartphones and tablets.


*Microsoft Teams & OneDrive must be installed separately.

**For a full list of all applications offered, see All Apps.

 

Installing Microsoft Office

  1. Open Google Chrome¹ and navigate to portal.office.com
  2. If prompted, login using your College username and password
  3. Click Install Office in the top-right, select Office 365 apps
  4. To begin the installation, run the .exe or .dmg file that was downloaded
Tip: How to find a downloaded file

 

Your default download location is probably the Downloads folder, which you can find in the File Explorer app (Windows) or the Finder app (macOS).

 

  1. After the installation finishes, open any Microsoft Office application
  2. Sign-in with your College username and password to active the software suite

¹Any internet browser works, but Google Chrome will provide the experience most consistent with these instructions.

 

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor