Tag Archives: encryption

Encrypting External Storage Drives

This article reviews how to encrypt external storage drives such as hard-drives and USB drives.

Looking to encrypt an email?
Check out our Encrypting Emails in Office365 tech doc.

 

When & Why

Encryption is required if you must store files containing financial or personal information (i.e. credit card or Social Security numbers) on an external storage drive.

Why encrypt?

Encryption ensures that, if the device is lost or stolen, the data contained is inaccessible to any unauthorized users.

 

How to Encrypt

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Encrypting Emails in Office365

This article reviews how to encrypt emails in Office365.

Looking to encrypt an external drive?
Check out our Encrypting External Storage Drives tech doc.

 

When & Why

Encryption is required if you must send emails containing financial or personal information (i.e. credit card or Social Security numbers).

Why encrypt?

Encryption ensures that, if the email or account is compromised, that the data contained is inaccessible to any unauthorized users.

 

How to…

Encrypt an email (Click me!)

Include the text [ENCRYPT] in the email subject line like so:

illustration of how to use the subject line to encrypt a message

Encrypted emails can be sent to both College and external email addresses.

If you try to send an unencrypted email containing what appears to be sensitive information, you may see a warning message.

View an encrypted email (Click me!)

Follow the instructions in the email you received:

illustration highlighting in-message instructions for opening an encrypted email

  • Have a Bryn Mawr account? click Sign In
  • Don’t have a Bryn Mawr account? Click Use a one-time passcode

illustration highlighting Sign-in and One time passcode options

Replies to encrypted emails will be automatically encrypted.

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Encrypting a College-Owned Computer (macOS)

Before you start, you will need access to the following:

  • a stable internet connection
  • an eligible college-provided Mac

Want to encrypt an email? See Using Email Encryption in Office 365.


Table of Contents:

 

FileVault Encryption — What and Why

Not all devices are eligible to be encrypted. To determine if yours is, check if Disk Encryption is present in Step 2: Encrypt.
  • What: FileVault is Apple’s built-in encryption program for Macs.
  • Why: Encryption is critical to the security of your device, and ensures your data is protected in the event its lost or stolen.

 

Encrypting your Mac

Follow the steps below to ensure your device is encrypted properly.

Note: The screenshots used below were taken on a device running macOS Big Sur. Prior macOS versions may look different.
Step 1: Back up (Click me!)
  • Option 1: via your Home Drive (H:)*
    *Simply move any locally stored files to your mapped H:
  • Option 2: via Code42
Step 2: Encrypt (Click me!)
  1. Open Software Center
  2. On the left-hand pane, click the Featured tab
  3. Find Disk Encryption, click Encrypt
    If Disk Encryption isn’t present:

    Your device may not be eligible to be encrypted.

    Please reach out to the Help Desk if this is the case.

  4. Wait for the Disk Encryption policy to complete
  5. Click the Apple Icon () > Log Out
  6. Log back in
  7. In the top-center of your screen, click Enable Now
  8. If prompted*, enter your College username and password
    *If you’re not prompted for credentials, skip this step.
  9. Allow your device some time to complete the process.
Step 3: Verify Encryption (Click me!)
  1. Click the Apple Icon () > System Preferences
  2. Click Security & Privacy
  3. Click the FileVault tab
  4. Ensure you see:
    • “Turn Off FileVault…”
    • “A recovery key has been set.”

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor


Encrypting a College-Owned Computer (Windows 10)

Important:

We strongly recommend installing Code42 (CrashPlan) before encrypting your computer. Backing up your computer makes data recovery possible should anything go wrong.

Set aside 30 minutes of relatively uninterrupted time to encrypt your computer. Any work you try to do on your computer while completing the steps below might not be saved.

Follow these steps to encrypt your College-owned computer:

  1. You must be connected to the Bryn Mawr College wired network (ethernet must be plugged in).
  2. Open Software Center. Click on the Operating Systems category in the app’s left-hand side. There, click on Encryption.
  3. Click Install. You will see a message asking you to “Confirm you want to upgrade the operating system on this computer.” Click Install again.
  4. You will see a status bar that confirms Encryption is running. After several minutes, your computer will restart automatically.
  5. After your computer restarts, you’ll see a screen that says “System Center Configuration Manager.” Let the computer run.
  6. After a few minutes, a different status bar will pop up that confirms Encryption is running. After a few more minutes, your computer will restart again.
  7. Your computer will continue to run, then it will restart automatically one last time.
  8. When prompted, log in as usual with your College username and password.
  9. Your computer will continue to encrypt itself for several hours (it will resume automatically if it gets interrupted) and will require no further actions from you. You can now use your computer as you normally would.

Note: Once you have run the Encryption installer, it will no longer appear in software center. (If it does, don’t worry—it should go away sometime soon.)

Interested in encrypting an email? See our tech doc on Using Email Encryption in Office 365.