Tag Archives: New Fall 2020

Building and Managing Courses, Integrations, Panopto

Collecting Audiovisual Assignments using Panopto

There are a few different methods for students to upload audio/video files to Panopto to submit a class assignment or project:

  1. Using Panopto’s Assignment Folder
  2. Giving Students Creator Access to a Panopto Course Folder
  3. Using a Moodle Assignment for Students to Link to their Panopto File

Below, we will outline these different processes as well as the pros and cons as to choosing one method over another.

1. Using Panopto’s Assignment Folder

(Prefer video? Panopto has one on this topic)

An Assignment folder is a special sub-folder of a shared folder that gives Viewers permission to create and upload recordings. The Panopto Assignment Folder gives instructors an easy way for students to submit or share audio and video recordings for a course. These can be edited, polished podcasts or videos that they create with other tools and upload to Panopto or video or audio presentations they record with Panopto itself.

You can only have one Assignment folder active at a time. If your course includes multiple audiovisual assignments, you can EITHER

  • Create a single Assignments folder and instruct students on how to name their recordings so you know which assignment they belong to
  • Close each assignment folder when students no longer need to submit or see videos and create a new one for the next assignment.
Setting Up an Assignment Folder
  1. Log in to Panopto
  2. Find your course folder and click the gear (Settings) button.
  3. On the Overview page, click Create Assignment folder.

  1. By default, the Assignment folder is titled with the Folder name and [assignments] as shown below; click on this name to edit the folder.

  1. To rename the folder, click Overview and type a new name in the Title field. You can also add a description with a recap of the assignment instructions, deadline information, etc.

    1. If you want students to be able to view each other’s videos, click Settings and check the Allow viewers to see each other’s sessions box. If you don’t want students comment on each other’s videos within Panopto, check Disable comments on all sessions in this folder.

Submitting and Viewing Recordings

Students can submit to recordings to this assignment folder by choosing it as the destination when they upload or create a video. For example, to record a video using Panopto Create (the browser-based recorder that doesn’t require you to download software) a student would:

  1. Log into Panopto.
  2. Click Create and choose an option. In this case, I’m choosing Panopto Capture, but I could also choose Record a new session to record from the desktop or Upload media to upload a video or audio file.

  1. To make sure the video goes to the right place, select the appropriate assignments folder for the location to save or upload it.

Teachers and students can view student submissions by browsing to the assignment folder within the course folder on Panopto, and starting the videos as they would normally.

Closing an Assignment Folder

When you are ready to stop collecting and viewing submissions:

  1. Navigate to the assignment folder and click the gear icon.
  2.  On the Overview tab, under Assignment folder, click Close.

Once you’ve closed an Assignment folder

  • Teachers/Creators will still be able to open it and view the videos, but Students/Viewers will no longer be able to submit or view it.
  • You will have the option to create a new Assignment folder.
Pros and Cons of this Method
  • Pros: Makes it easy for students to upload work for stand-alone assignments or projects. It can be set so that students can see/comment on each other’s work.
  • Cons: Only one assignment folder can be open at a time. The instructor must close one assignment folder in order to open another. Students lose access to the folder contents once an assignment folder is closed (instructor does not lose access to student submissions).

2. Giving Students Creator Access to a Panopto Course Folder

Anyone with a Teacher role in Moodle can give students Creator access to a Panopto course folder so that students are able to directly upload video/audio content into the Panopto folder for that course.

Giving Students Creator Access via the Panopto Block in Moodle
  1. Turn editing on in the Moodle course
  2. In the Panopto block, click the gear icon (settings) and choose “Configure Panopto block” from the dropdown
    Configure Panopto Block
  3. Under “Change Panopto role mappings,” in the block next to Creator, press Ctrl to select more than one option, and select Registered student

    Change Panopto Role Mappings
    4. Click the Save changes button at the bottom of the screen

Students enrolled in the Moodle course should see the Panopto course folder when they log into Panopto and can upload video directly to it, or to subfolders within the course folder.

Pros and Cons of this Method
  • Pros: Makes it easy for students to upload directly to the course folder and any subfolders that the instructor creates for different projects/assignments throughout the semester. Folders also remain accessible while students still have access to the Moodle course.
  • Cons: Students will be able to see each other’s videos and will continue to have upload access to the course folder as long as they have access to the course in Moodle (instructor may want to change Creator rights to Viewer rights when the semester is over to prevent accidental uploads).

3. Using a Moodle Assignment for Students to Link to their Panopto File

As a Teacher, you can create an Assignment in Moodle where students can paste a link to their Panopto video. This avoids them having to upload the video to the Panopto course folder or to Moodle itself, as video uploads take up much storage space on Moodle. Students use the online text option in a Moodle assignment to paste a link to a Panopto video that they’ve added to their My Folder in Panopto.

Giving students access to link a Panopto file in a Moodle Assignment:
  1. Create an Assignment in Moodle (see Creating and Managing Assignments in Moodle)
  2. Under Submission Types, make sure “Online text” is selected. Deselect “File submissions” (unless you also would like them to submit a corresponding document (i.e. PDF, Word Doc) with this assignment. If that is the case, you can leave both boxes checked off.).
    Online Text
  3. When students submit their assignment, they will copy the Share link to their video/audio file in Panopto and paste it into the textbox in the Moodle assignment (see Sharing Recordings in Panopto).
  4. When the Teacher grades the assignment, they should be able to click on or copy/paste the link that the student provided, and this will take them to Panopto to view the video.Grading Assignment
Pros and Cons of this Method
  • Pros: Only the student submitting and the instructor will be able to view the video
  • Cons: The video will remain in the student’s personal folder and not in the course folder, unless it is requested to be moved by a Panopto admin.
Building and Managing Courses, Integrations, Zoom

Schedule Course Meetings with the Moodle Zoom Activity

The Zoom activity in Moodle makes it easier to for instructors and students to manage course-related Zoom meetings. When you schedule Zoom meetings with this activity:

  • Zoom automatically invites all course participants.
  • Moodle creates calendar events for any meetings with a time and date and includes the start/join link.
  • Course participants can see all of the Zoom meetings scheduled for course in one place when they click on the Zoom activity. (Course meetings will also show up in participants’ Zoom web portals and desktop or mobile apps.)
  • Meeting recordings can be automatically be uploaded to the course’s Panopto folder.

Add the Zoom Activity to Your Course

  1. Log into your course and click Turn Editing On (if it isn’t on already).

 

  1. Click + Add an activity or resource where you want to place the Zoom activity (we recommend placing it in the top section).

  1. Choose Zoom and click Add.

Moodle Activity or Resource

  1. Give the activity a name (e.g., “Class Zoom Meetings”) and click Save and return to course.
Note: Do not add more than one Zoom Activity to a course! You can schedule multiple (single and recurring) meetings in the same Activity, using the meeting topic/title to help students distinguish between them.

 

Schedule Course Meetings

  1. Click on the Zoom activity to open an embedded Zoom window, as shown below.

Screen shot of Zoom activity in Moodle

  1. Click Schedule a New Meeting in the top right.
  2. You will see an abbreviated version of Zoom’s scheduling meeting page. Below are the settings instructors will most often need to to change; in most cases you can keep the default values for the others.
    • Topic: By default, Zoom uses the course full name; you may want to shorten this and/or add text to distinguish between different types of course meetings (e.g., lectures, office hours, recitations, etc.).
Note: Remember that these meetings will also show up in participants’ Zoom apps. Keep some of the course number/name in the topic field so students can identify them as part of the course.
    • Date and Time settings:
      • For a single, one-off meeting: Use When to set the date and start time and Duration to specify how long it lasts.
      • For a recurring series of scheduled meetings:
        • Use When to set the date and start time for the first instance and Duration to set how long each meeting lasts.
        • Check the Recurring meeting box.
        • Use the Recurrance and Repeat settings to adjust how often the meeting repeats. For example, for classes that occur at the same time on multiple days of the week, choose Weekly, then check the days when they occur — e.g., Monday and Wednesday for a MW course.
        • Specify an End Date for the series or the number of repeats.
      • For a meeting link with no scheduled times: Check the Recurring meeting box, click the Recurrence drop-down menu, and choose No fixed time.
    • New: Breakout room pre-assign: Check this if you want to create breakout rooms and pre-assign students. See Breakout Rooms in Zoom for instructions and caveats; you can export a CSV file of with participant’s names and email addresses from the course Participants list by selecting all participants, then scrolling down beneath the list to With selected users … and choosing Download table as CSV file.)
    • Record the meeting automatically: Check this box and choose the Cloud option to automatically start recording the meeting once a host starts it and upload the meeting to the Panopto course folder/course block. See Course Recordings below.
    • Designate Alternative hosts by adding their brynmawr.edu email addresses. Alternative hosts can log into their BMC Zoom account and start the meeting for you. (Haverford and Swarthmore individuals cannot be alternative hosts for BMC Zoom meetings.)
  1. Click Save to finish setting up the meeting.

You will need to log into the Zoom web portal (https://brynmawr-edu.zoom.us) to enable advanced settings like:

See Host and Co-Host Controls in a Meeting for things you can do or change during a meeting.

Manage, Start and Join Course Meetings

  • All course participants can click on the Zoom activity to access and join course meetings.
  • When the meeting organizer clicks on the Zoom activity they will be able to:
    • Start and Delete meetings
    • Click the meeting title, then Edit this meeting to change settings
    • Click the meeting title, then create or import Poll questions (See Polling for meetings.)
  • Guests in your Moodle course cannot open the Zoom activity, but they join a course meeting you schedule with the Zoom activity if you share the link with them in some other way.
    • To give unregistered students access to the Zoom meeting during shopping week, copy the meeting link and add it to your course as a URL (Turn editing on, click +Add an activity or resource, and choose URL). When guest access is turned off after the add/drop period ends, this link will no longer be visible to guests.
    • To give other people access, copy the meeting invitation info and email it to them.

Record Course Meetings

  • When the meeting organizer or a host/co-host records a course meeting to the cloud in Zoom, a copy of the recording (with any captions, etc.) will also automatically be uploaded to course’s Panopto folder.
  • For the most immediate access to a recording course meeting, participants should look for it in the Cloud Recordings tab of the Zoom activity. However, recordings are only available on Zoom for a limited time (30-60 days) due to storage limitations.
  • After a short delay (usually less than 24 hours), the recording should be available in the Panopto course folder.
    • The Panopto block in Moodle shows links for the most recently uploaded files.
    • To see older recordings, open the course folder by clicking a link in the block and navigating back to the folder or logging into Panopto (Haverford students should use the Moodle login option, everyone else can use either), clicking Browse and choosing it in the side bar.
  • Panopto is set up for long term storage although videos that have not been viewed (by anyone) in several years will be archived.