Tag Archives: security

General Assistance, Information Security

Backing Up: Why, Where, and How

Table of Contents:

 

Why do I need to back up?

Backups are critical to the integrity of your data, and ensure you’ll never lose valuable files in the event of a device failure.

  • 3-2-1: ensures your backup is redundant

 

Where can I store my backup?

Size Accessibility
Home Drive (H:)¹ 1TB
OneDrive¹ 1TB
Alternative
Cloud Storage²		 Various Various
USB/External
Storage		 8GB-2TB via USB port
Code42
(Faculty/Staff only)		 Unlimited via Software Center
(College computers only)

¹Access to College-provided resources is revoked after departure from the College.
²Faculty/Staff: College-related files should ONLY be stored on College-provided resources.

 

How do I back up using…

It’s best to back up at least once per quarter. Learn how to schedule automated backups using Code42 (faculty/staff only).
…Home Drive (H:)
via mapping to Windows
  1. Map your BMC Network Drive
  2. Open File Explorer
  3. On the left-hand pane, click username (\\home.brynmawr.edu\home) (H:)
  4. Right-click > New > Folder
    title your folder appropriately (i.e. Backup MM-DD-YYYY)
  5. On the left-hand pane, click This PC
  6. Navigate to Windows (C:) > Users > username
  7. Right-click and copy the file(s)/folder(s) you’d like to back up
  8. On the left-hand pane, click username (\\home.brynmawr.edu\home) (H:)
  9. Open the folder you created in Step 4
  10. Right-click and paste the file(s)/folder(s) you copied
via mapping to macOS
  1. Map your BMC Network Drive
  2. Open Finder
  3. On the left-hand pane, click username (//home.brynmawr.edu/home/username)
  4. Ctrl-click > New > Folder
    title your folder appropriately (i.e. Backup MM-DD-YYYY)
  5. Navigate to the file(s)/folder(s) you’d like to back up
  6. Right-click the file(s)/folder(s) and select copy
  7. On the left-hand pane, click username (//home.brynmawr.edu/home/username)
  8. Open the folder you created in Step 4
  9. Right-click and paste the file(s)/folder(s) you copied
via ingress.brynmawr.edu
  1. Navigate to ingress.brynmawr.edu
  2. Login with your College email and password
  3. Click Home Directory
  4. If prompted, authenticate with your College email and password
  5. Click the folder with your College username
  6. Click Upload Files…
  7. Navigate to, and select the file(s)/folder(s) you’d like to back up
…OneDrive
via OneDrive Online
  1. Navigate to webmail.brynmawr.edu
  2. If prompted, login with your College email and password
  3. Clickin the top-left
  4. Select OneDrive
  5. Click New > Folder
    title your folder appropriately (i.e. Backup MM-DD-YYYY)
  6. Open your newly created folder
  7. Click Upload, select either Files or Folders
  8. Navigate to, and select the file(s)/folder(s) you’d like to back up
via OneDrive for Business
…Code42
  1. Install via Software Center
  2. Setup your backup (skip to Step 2)
…USB/External Drive
via Windows
  1. Connect your USB/External drive
  2. Open File Explorer
  3. On the left-hand pane, click the USB/External drive
  4. Right-click > New > Folder
    title your folder appropriately (i.e. Backup MM-DD-YYYY)
  5. On the left-hand pane, click This PC
  6. Navigate to Windows (C:) > Users > username
  7. Right-click and copy the file(s)/folder(s) you’d like to back up
  8. On the left-hand pane, click the USB/External drive
  9. Open the folder you created in Step 4
  10. Right-click and paste the file(s)/folder(s) you copied
via macOS
  1. Connect your USB/External drive
  2. Open Finder
  3. On the left-hand pane, click the USB/External drive
  4. Ctrl-click > New > Folder
    title your folder appropriately (i.e. Backup MM-DD-YYYY)
  5. Navigate to the file(s)/folder(s) you’d like to back up
  6. Right-click the file(s)/folder(s) and select copy
  7. On the left-hand pane, click the USB/External drive
  8. Open the folder you created in Step 4
  9. Right-click and paste the file(s)/folder(s) you copied

 

Questions?

If you have any additional questions or problems, don’t hesitate to reach out to the Help Desk!

Phone: 610-526-7440
Email: help@brynmawr.edu
Location: Canaday Library 1st Floor

Panopto

Panopto: Enabling Video Downloads

By default, Panopto is set up to work like YouTube: when you give people Viewer access  videos or share viewing links with them, they will be able to stream the videos (that is, watch in a web browser while connected to the Internet), but NOT download them.

Streaming is very Internet-intensive. Allowing viewers to download and view copies offline can help those with limited, poor-quality or expensive per-minute Internet access course materials.

Enabling Downloads at the Folder Level

All recordings in the folder will default to this setting.

  1. Go to the folder and click the gear icon or Settings link.
  2. Click Settings in the left sidebar to open the folder settings window, shown below.
  3. Under Downloads, change Download enabled to either:
    • Authenticated users with access — enables anyone with access or a link to the folder AND an account on our Panopto license to download. Use this setting when you want to restrict downloads to Bryn Mawr faculty and staff and students currently enrolled in Bryn Mawr academic courses.
    • All users with access — use this setting if you want anyone who has access to the folder to be able to download recordings.
  4. Changes are applied immediately, click the x in the upper right to close the folder settings window.

Screen shot adjusting settings at the folder level

Enabling Downloads for Individual Videos

Use this option if want to give viewers the ability to download certain videos within a folder.

  1. Find the video and click the gear icon or Settings link.
  2. Click Overview in the left sidebar if it isn’t already selected, as shown below.
  3. Under Downloads, change Download enabled to either (see above for description):
    • Authenticated users with access
    • All users with access

Enabling Downloads for a Subset of Viewers

Note that the instructions above will give everyone who has permission to view a video the ability to download it. For example, if you enable downloads for the Panopto folder created for an academic course, all students enrolled in the course, will be able to download them.

If you only want to allow specific viewers to download videos — for example, to give someone with Internet issues this ability — use the following workaround:

  1. Create a new Panopto folder.
  2. Share that folder with Specific people, adding only the individuals who need to download.
  3. Enable downloads for that folder using the instructions above.
  4. Copy videos to that folder to make them available for download.

LITS staff are happy to help you adjust sharing and downloading settings to meet your specific needs, please email help@brynmawr.edu to contact us.